27th August 2005 From India, Mumbai
3rd September 2005 From India, Bangalore
I went through your mail.Allow me to introduce myself first , my name is Sadashiv Rao (from Bangalore)now based in Kuwait. The questions that you have asked are perfect!!!! (even if I was in your place I would have asked the same) I will try to help you out as much as possible on all the questions that you have asked .
a. branding the HR ( I am not familiar with this term but in case if you tell me what this means I will try to help you out.
b. Should Payroll be the function of the Admin / Finance /HR??
Good question!!! Definitely not Admin dept but payroll is co-related with the finance & HR dept in the sense before the finance starts working on the payroll the HR dept has to give them the crucial information on which the payroll will be based like : leave records/ loss of pay/ final settlements of employees left / info on new joinee with the salary so that the same is incorporated in that months salary statement etc. you can elaborate on the same.
after the payroll is done (every co. might have a different system) then the statutory payments like the PF / ESI if applicable / Profession Tax will have to filed .
c.Help on drafting the HR policy .
nothing to worry on this point. speak to a few of your friends who are in the HR field & try to get an idea as to what are the topics they are covering for the employees in their organisations based on that you can diversify & elaborate on the same & frame it for your Company.
the other step is sit with the top management & find out what is their idea of running the organisation & the sort of rules they are having in mind . note down the same & gradually draft out. this will have to be converted into a handbook & which will be easily understood when an employee reads it.
I presently do not have a copy of the policy but in the near future if i manage to get it I will send you the information.
d Attendance Management.
As per statutory rules you will have to maintain the attendance register ( The Karnataka Shop & Establishment Act 1961 ) which will be available with your local stationery vendor. But take care that you specify that you need this register only!!!!! You will have to mark the Sunday's ,holiday's ,leave, absentees in RED!!! the attendance register is mandatory.
The next step is you can go in for the bio-metric attendance system ( which will recognise the employee on the basis of their thumb impression on the infra red sensor (they should have been registered)
OR you can go in for the card swipe attendance system.
Both the above mentioned systems are very common in most of the software companies. for info on the above products refer the Bangalore Getit Yellow pages you will get plenty of them!! but wiegh the pro's & con's before deciding which system to implement.
But remember the attendance register is compulsory!!!!
e. Basic statutory compliance of IT company is you will have to notify the provident Fund authorities if you are more than 25 employees (same is the case with Profession Tax) Outsourced employees like Security Guard /Housekeeping etc who have come through agency is not your headache at all. Employees drawing upto Rs.7500/- pm have to be included in the ESI.
Other formalities findout from STPI (regarding the import of computers or if you are exporting software :the exemptions etc) Specified books will be availableto guide you on this,hence do not worry.
f.Leave policy: This will differ from Company to Company . there are 3 types of leaves :Casual /Priviliged or earned leave / Sick leave / In case of lady employees :Maternity leave. Always remember that PL can be carried forward to the next year. Leave is always calculated as per calendar year that is from Jan to Dec although some company's do it as per financial year from April to March. find out from your management as to waht are the sort of leave procedure they wish to follow.
I hope you have understood what I have tried to explain in case you still have doubts kindly write back . I will try my best. lastly let me wish you the very best & i amm sure that you will do very well on your job .God Bless!!!!!!
Sadashiv Rao :D
8th September 2005 From Kuwait, Kuwait
Firstly accept my sincere thaks for replying to my queries in such such a detailed manner.it was really so nice of you.So howz life@ Kuwait ?can u detail more about your role ?
I had checked the mail today only so this delayed reply.i am right now under recruitment pressures.I need some behavioral test which could deiermine a candidates
1.Willingness to learn
plz do guide me on the above.
Thanks alot for replying
24th September 2005 From India, Bangalore
Actually my main concern is that i have joined a start up IT company as an HR dealing with both generalist and recruitments but after my 1 month joining my company is been merged to an existing company but in that company there is no HR and all the Hr related work is being done by the other departments. So suggest me what should i do??
13th June 2018 From India, Noida