Dear all
I have recently joined in the HR dept of a product based IT start up where am expected to handle all the HR activities, i am completly new in to the area of payroll. Can anyone please send me the complete ABC of payroll
Need advice in formulating a salary structure.
Thanks and Regards

5th June 2007 From India, Kochi

Mba Hr Fresher
Executive Hr
Recruitment, E.s.i. & P.f
Payroll & Statutory Compliance
Hr & Admin Executive
Hr Professional
Manager Hr
Hr Executive
Executive Hr
+2 Others

Hi Nivi, Am working as a payroll executive in a MNC, but am into US-payroll. If u want i can provide you all the info. abt it in detail.
7th June 2007 From United States, Hoffman Estates

While issuing appt. letter ( as per company policy) you need to work out the salary structure with various components like Basic, HRA, Conveyance, City Compensatory Allowance, Special Allowance, Medical Allowance, Gratuity, P.F. Employers' contribution and ESI Employers' contribution etc.

There are two components in payroll processing. One is monthly benifits and yearly benifits.

Again company to company it varies as per company's policy, whether all components of monthly pay attracts deduction based on number of days employee present during the month or only certain components are paid based on number of days present and other components are paid fully irrespective of number of days present.

As you know, P.F. is deducted on Basic and DA ( if such components is there) @ 12% and ESI is deducted @ 1.75% on the gross pay which includes all monthly components.

Further Professional Tax as per the respective state slab we need to deduct.

Then only his / her monthly net salary is arrived at.

Of course, there are other deductions such as Labour Welfare Fund, TDS etc.

This subject very vast one and I am trying to make it simple. In case you have any more doubt do revert back to me at .


14th June 2007 From India, Madras
Hi I am attaching stepwise payroll processing for your information. Hope this will be of some useful. Rgds Sampath
14th June 2007 From India, Madras

Attached Files
File Type: doc stepwise_pay_roll_management_754.doc (35.0 KB, 3338 views)
Hi ,dear all, here i am attaching one file which can make you understand easily. Regards, Murty
14th June 2007 From India, Hyderabad

Attached Files
File Type: xls salary_register_format_main_361.xls (98.0 KB, 2654 views)
Sampath thanks a lot, this information has given me a basic idea to go forward. expecting the same helping hand frm you always Thanks and regards Nivi
19th June 2007 From India, Kochi
This is shubha ,i wish to make my career in core hr activites ,so please help me sending some material pertaining to that .Also i would like to know is there any difference in such job profile with respective to the type of comapany say for example:A software firm and a manufacturng firm.
Please do respond me if possible.
7th August 2007
This is a great sheet for calculating salary. Though there is a small confusion. I am working in a software company and we calculate salary as follows:
Basic + HRA + Conveyance Allowance + Dress Allowance + Performance Allowance
For which,
HRA = 50% of Basic
Conveyance = Rs. 800 p.m. (fixed)
Performance Allowance = 30% of Basic.
PLease suggest if this calculation is fine.
9th August 2007 From United States, Cambridge
On reading lot of posts I feel there is a very clear confusion amongst new HR recruits about the difference between CTC and payroll. Payroll is a process and CTC is a management concept.

Payroll has many components - a payroll is a pay out made to an employee in cash and the same gets reflected in his pay slip.

CTC is a term used in Management accounting and MIS reporting. Cost To company varies from company to company and depends on their HR practices and accounting policy.

For the benefit of so many young and new HR executives starting their careers, the reality and practicality of payroll and CTC needs to be well documented and the the knowledge transferred. Unfortunately, I do not find any resource on net that clearly differentiates the two and explains the practical way to implement payroll in an organization.

I am willing to contribute a series of 7 articles if the moderator permits which can be used as basic guide to understanding and practice of employee compensation and employee benefits.

This will be My IP therefore am bit doubtful about how people use this knowledge. If the site owners agree for a copyright agreement and attribute the IP of this content to me I can share the same on this portal.
11th September 2007 From China
Hi Srived !
I shall be elated when you could forward the 7 reports on "basic guide to understanding and practice of employee compensation and employee benefits" to the forum or to my mail-id:
Presently concentrating on drafting of HR Policy for the engineering manufacturing company.
27th September 2007 From India, Bangalore

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