Do we have to give the salary structure with the job offer letter???
From India, Jaipur
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10From India, Jaipur
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Dear Neha, Generally Salary structure is given with Appointment letter, same is followed in our organization also. Regards Hemant Agarwal
From India, Faridabad
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From India, Faridabad
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Hi Neha,
Not necessary, in my company we don't mention the salary details in the offer letter and intimate the same to the candidate while sending the offer letter. The salary (CTC) is mentioned in the appointment letter, and the break-ups (salary structure) are mentioned in the annex.
Regards,
Garima
From India, Madras
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Not necessary, in my company we don't mention the salary details in the offer letter and intimate the same to the candidate while sending the offer letter. The salary (CTC) is mentioned in the appointment letter, and the break-ups (salary structure) are mentioned in the annex.
Regards,
Garima
From India, Madras
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Dear Neha,
Companies often give a one-page offer letter. This makes it easy for them to keep the option of resourcing the candidate for a different role. But that can be disputed. Please do not do that.
Offer letter or the Letter of Intent should include the following:
1. Designation,
2. Salary structure,
3. Date and place of joining,
4. Duration within which the candidate can revert if it is not responded. The offer will stand invalid,
5. Documents submission,
6. Conditions applicable as per the legal guidance, including the offer is subject to the verification of the background information and the documents.
Regards,
(Cite Contribution)
From India, Mumbai
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Companies often give a one-page offer letter. This makes it easy for them to keep the option of resourcing the candidate for a different role. But that can be disputed. Please do not do that.
Offer letter or the Letter of Intent should include the following:
1. Designation,
2. Salary structure,
3. Date and place of joining,
4. Duration within which the candidate can revert if it is not responded. The offer will stand invalid,
5. Documents submission,
6. Conditions applicable as per the legal guidance, including the offer is subject to the verification of the background information and the documents.
Regards,
(Cite Contribution)
From India, Mumbai
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Hi everyone,
This is Vasanth from Chennai. I need help to create an experience letter for one of our employees. She joined in 2008 and took a 7-month gap for maternity. However, we do not offer any maternity benefits. After rejoining some months ago, she has now completely left our company. I am unsure how to draft her experience letter. Can anyone please suggest a model?
Regards,
Vasanth
From India, Madras
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This is Vasanth from Chennai. I need help to create an experience letter for one of our employees. She joined in 2008 and took a 7-month gap for maternity. However, we do not offer any maternity benefits. After rejoining some months ago, she has now completely left our company. I am unsure how to draft her experience letter. Can anyone please suggest a model?
Regards,
Vasanth
From India, Madras
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Dear Neha,
A one-page offer letter indicating the designation and probable date of joining will be sufficient. No salary particulars need to be mentioned in it. This offer letter is provided to help the prospective candidate submit their resignation to their current employer.
However, it would be advisable to also prepare the offer of appointment along with the offer letter, indicating all the salary details, and show it to the candidate upon shortlisting. The candidate can sign all pages of the original letter and make copies. Both copies are to be kept by the employer, with a commitment to hand over the offer of appointment on the joining date.
This suggestion is made to prevent prospective candidates from showing your offer of appointment, which contains salary details, to their current or potential employers.
M.V. KANNAN
From India, Madras
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A one-page offer letter indicating the designation and probable date of joining will be sufficient. No salary particulars need to be mentioned in it. This offer letter is provided to help the prospective candidate submit their resignation to their current employer.
However, it would be advisable to also prepare the offer of appointment along with the offer letter, indicating all the salary details, and show it to the candidate upon shortlisting. The candidate can sign all pages of the original letter and make copies. Both copies are to be kept by the employer, with a commitment to hand over the offer of appointment on the joining date.
This suggestion is made to prevent prospective candidates from showing your offer of appointment, which contains salary details, to their current or potential employers.
M.V. KANNAN
From India, Madras
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It is always better to give a salary structure along with the offer letter. Justification for the same is:
I do not think anybody can decide about job change or about taking up new employment without knowing the exact details of the salary being offered.
It is always better to be transparent, open, and ethical while dealing with prospective employees. It will create a positive impression about your company and will increase the chances of the candidate joining your company. It can also avoid confusions, misunderstandings, disputes, and acrimonies arising after joining or after the issuance of the Appointment Letter.
When you decide CTC, obviously you know the breakup of the same, so why hide it and invite problems?
"Do we have to give the salary structure with the job offer letter???" - neha.pahuja
From India, Pune
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I do not think anybody can decide about job change or about taking up new employment without knowing the exact details of the salary being offered.
It is always better to be transparent, open, and ethical while dealing with prospective employees. It will create a positive impression about your company and will increase the chances of the candidate joining your company. It can also avoid confusions, misunderstandings, disputes, and acrimonies arising after joining or after the issuance of the Appointment Letter.
When you decide CTC, obviously you know the breakup of the same, so why hide it and invite problems?
"Do we have to give the salary structure with the job offer letter???" - neha.pahuja
From India, Pune
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Dear Neha, In an Offer letter you should not mention about salary. It should mention Designation, Date and place of joining. Be specific. Regards, Gajendra
From United Arab Emirates, Abu Dhabi
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From United Arab Emirates, Abu Dhabi
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These days, many companies have stopped attaching the same information with the offer letter because some candidates use this information to negotiate their designation and CTC with their current company. The same is the case with my company; we don't mention the designation or salary in the offer letter. Instead, we state, "Your designation and CTC will be the same as discussed during the interview."
Regards,
Vandana
From India, Chandigarh
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Regards,
Vandana
From India, Chandigarh
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Hi,
There is no legal requirement to declare CTC on an offer letter; it is a mutual consent between both parties. However, if anyone wants it on the Letter of Intent (LOI), it is up to the employer whether they are ready or not. The best approach is to discuss the salary on plain paper. Recently, it has been observed that candidates are bargaining the salary in the market by producing the LOI with the CTC mentioned. It is necessary to include the salary breakup in the detailed appointment letter.
Rest is subject to demand.
Regards,
Arun
From India, Delhi
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There is no legal requirement to declare CTC on an offer letter; it is a mutual consent between both parties. However, if anyone wants it on the Letter of Intent (LOI), it is up to the employer whether they are ready or not. The best approach is to discuss the salary on plain paper. Recently, it has been observed that candidates are bargaining the salary in the market by producing the LOI with the CTC mentioned. It is necessary to include the salary breakup in the detailed appointment letter.
Rest is subject to demand.
Regards,
Arun
From India, Delhi
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Hi All,
Let me give you some detailed information about the salary break-up before joining any organization. As you might not be familiar with the salary structure of your future organization, make it clear that you must ask for the salary breakdown from your future employer. This will provide a hint of the take-home salary as well as the salary breakdown parameters.
Thanks & Warm Regards,
Vinod Pawar
Sr. HR Executive
91 9711471440
From India, Delhi
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Let me give you some detailed information about the salary break-up before joining any organization. As you might not be familiar with the salary structure of your future organization, make it clear that you must ask for the salary breakdown from your future employer. This will provide a hint of the take-home salary as well as the salary breakdown parameters.
Thanks & Warm Regards,
Vinod Pawar
Sr. HR Executive
91 9711471440
From India, Delhi
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Hi
offer letter format
Dated
Mr/Ms…………….
# address
Dear …………,
Further to your application and subsequent interview you had with us, we are pleased to offer you the position of ‘'……………' in our organization; you will be posted at .........................
You will be paid consolidated salary of Rs……………../- (Rupees …………………………….. only) per month (less TDS), on the terms and conditions mutually agreed and accepted.
You will be entitled to mobile connection and reimbursement of bills will be as per Company policy.
You will be covered under medical/accidental insurance for self and family as per Company rules applicable to you.
A detailed appointment letter, with the terms and conditions of your appointment, will be issued to you on your reporting for duty.
Please confirm your acceptance of the above, by signing the duplicate copy in writing, and the date of reporting for duty will be on …………….
With best wishes for long association.
Yours Faithfully,
For .
Authorised signatory
From India, Bangalore
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offer letter format
Dated
Mr/Ms…………….
# address
Dear …………,
Further to your application and subsequent interview you had with us, we are pleased to offer you the position of ‘'……………' in our organization; you will be posted at .........................
You will be paid consolidated salary of Rs……………../- (Rupees …………………………….. only) per month (less TDS), on the terms and conditions mutually agreed and accepted.
You will be entitled to mobile connection and reimbursement of bills will be as per Company policy.
You will be covered under medical/accidental insurance for self and family as per Company rules applicable to you.
A detailed appointment letter, with the terms and conditions of your appointment, will be issued to you on your reporting for duty.
Please confirm your acceptance of the above, by signing the duplicate copy in writing, and the date of reporting for duty will be on …………….
With best wishes for long association.
Yours Faithfully,
For .
Authorised signatory
From India, Bangalore
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Hi Neha,
An offer letter indicating the designation, place of posting, reporting structure, and probable date of joining should be enough. There is no hard and fast rule to mention the salary structure in the offer letter. A few companies include the salary breakup as an annexure to the offer letter.
In our company, we prepare an offer letter along with the salary structure, and the candidate will be asked to sign it. This signed copy of the salary structure will be subsequently handed over on the date of joining.
Regards,
Jyothi
From United States, Shrewsbury
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An offer letter indicating the designation, place of posting, reporting structure, and probable date of joining should be enough. There is no hard and fast rule to mention the salary structure in the offer letter. A few companies include the salary breakup as an annexure to the offer letter.
In our company, we prepare an offer letter along with the salary structure, and the candidate will be asked to sign it. This signed copy of the salary structure will be subsequently handed over on the date of joining.
Regards,
Jyothi
From United States, Shrewsbury
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Helo Pahuja, As per the rules of good practice both "legal and HR" its advisable to put the salary structure.It goes to the roots of the contract in case of fault by one party. Regards, Kissa.
From Uganda, Kampala
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From Uganda, Kampala
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Pahuja, please check the design given by Ravi. That's a nice one. The only difference is that others usually include all the information needed in just one appointment letter, without the need for additional letters to be sent and waiting for one to report. I think it's because of reducing repetitive administrative duties.
From Uganda, Kampala
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From Uganda, Kampala
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Dear All,
I have read all the posts. First of all, I would like to say that there is no legal obligation for the salary breakdown to be mentioned in the offer letter. Secondly, the main intention of the employer after finalizing the candidate is to communicate the salary details verbally or in writing. Most companies attach salary breakdowns in the offer letter to be more transparent and avoid any confusion in the prospective employee's mind.
From India, Pune
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I have read all the posts. First of all, I would like to say that there is no legal obligation for the salary breakdown to be mentioned in the offer letter. Secondly, the main intention of the employer after finalizing the candidate is to communicate the salary details verbally or in writing. Most companies attach salary breakdowns in the offer letter to be more transparent and avoid any confusion in the prospective employee's mind.
From India, Pune
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Hi, We should issue LOI with CTC. After submission of JR we can issue appointment letter with salary breakup and Annexure. Rgds.....Roshan
From India, New Delhi
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From India, New Delhi
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Now, if anybody thinks they will show the CTC to their present employer and will not join you, it is better if they do not join. I always mention the CTC and position in all the Offer Letters given by me to avoid confusions at the time of joining. Still, confusions take place.
As HR professionals, let us approach issues with a positive mindset and not with a closed negative one. I would say that giving an Offer Letter without mentioning salary or position, or even taking a signature on the copy of the appointment letter and keeping it with you to be given at a later date, is not exactly my idea of a positive approach.
Regards
From India, Bangalore
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As HR professionals, let us approach issues with a positive mindset and not with a closed negative one. I would say that giving an Offer Letter without mentioning salary or position, or even taking a signature on the copy of the appointment letter and keeping it with you to be given at a later date, is not exactly my idea of a positive approach.
Regards
From India, Bangalore
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Dear neha, It totally depends upon the company rules n regulations....enclosed please find the attachment for ur reference.. Regards, Jigar (Dhruv)
From India, Mumbai
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From India, Mumbai
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Is it not better to follow "Best Industry Practices" which are tried, tested, and admired for their good qualities?
I feel following transparent and open work practices is the best practice anywhere in the world. I do not understand why you are not sharing the very same piece of paper that you want the candidate to read, accept, and sign.
It is very naive on the part of HR professionals to think that all candidates are so naive that they do not negotiate their salary elsewhere because they do not know their CTC breakup.
For sure, I will not join any company that is not disclosing the CTC breakup in writing.
From India, Pune
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I feel following transparent and open work practices is the best practice anywhere in the world. I do not understand why you are not sharing the very same piece of paper that you want the candidate to read, accept, and sign.
It is very naive on the part of HR professionals to think that all candidates are so naive that they do not negotiate their salary elsewhere because they do not know their CTC breakup.
For sure, I will not join any company that is not disclosing the CTC breakup in writing.
From India, Pune
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Offer letter just states that, based on your interview performance, the company is offering you.
Whereas, an appointment letter states the terms and conditions, policies of the company, benefits, compensation details, as well as.
From India, Mumbai
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Whereas, an appointment letter states the terms and conditions, policies of the company, benefits, compensation details, as well as.
From India, Mumbai
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Dear Dhruvthestar_10,
Your reply is very interesting. Can you tell me in a company who makes the rules and regulations (or helps in drafting or proposing it)? I hope the answer would be quite revealing!
Whether an HR wishes to be a trailblazer and contribute with 'best practices' in improving the organization, or wants to follow the much-beaten track and the "Not Invented Here" syndrome, is his own choice based on his competence, values, and initiatives or enthusiasm.
Warm regards.
-
From India, Delhi
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Your reply is very interesting. Can you tell me in a company who makes the rules and regulations (or helps in drafting or proposing it)? I hope the answer would be quite revealing!
Whether an HR wishes to be a trailblazer and contribute with 'best practices' in improving the organization, or wants to follow the much-beaten track and the "Not Invented Here" syndrome, is his own choice based on his competence, values, and initiatives or enthusiasm.
Warm regards.
-
From India, Delhi
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In all goodness and fairness, I do not agree with the suggestion of Mr. Kannan to prepare the appointment letter and get it signed by the candidate but not give him a copy of it. The person who signs any document must get a copy of it.
From India, Mumbai
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From India, Mumbai
Acknowledge(0)Amend(0)CiteHR is an AI-augmented HR knowledge and collaboration platform, enabling HR professionals to solve real-world challenges, validate decisions, and stay ahead through collective intelligence and machine-enhanced guidance. Join Our Platform.
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