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Raj Kumar Hansdah
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Thread Started by #neha.pahuja

Do we have to give the salary structure with the job offer letter???
19th November 2010 From India, Jaipur
Dear Neha, Generally Salary structure is given with Appointment letter, same is followed in our organization also. Regards Hemant Agarwal
19th November 2010 From India, Faridabad
Hi Neha,

Not necessary, In my company we don't mention the salary details in the offer letter and intimate the same to the candidate while sending the offer letter. The Salary (CTC) is mentioned in the appointment letter and the break-ups (salary structure) is mentioned in the annex.
19th November 2010 From India, Madras
Dear Neha,

Companies often give a one page offer letter . This makes it easy for them to keep the option of resourcing the candidate for a different role. But that can be disputed. Please do not do that.

Offer letter or the Letter of intent should include the following:
  1. Designation,
  2. Salary structure
  3. Date and place of joining
  4. Duration within which the candidate can revert, if it is not responded. The offer will stand invalid
  5. Documents submission
  6. Conditions applicable as per the legal guidance , including the offer is subjective to the verification of the background information and the documents.

(Cite Contribution)

19th November 2010 From India, Mumbai
Hi every one , This is vasanth from chennai, I need helpto creat experiance letter for one of our employee , she has joined 2008 after she took 7 months gap for her maternity, but we dont have any maternity benefits to their, after she joined again here to continue to her jobs in before somemonths she totaly left our company, the thing is how i should write experianc efor her please can anyone suggest me a model.
19th November 2010 From India, Madras
Dear Neha,
A one page offer letter indicating the designation and probable date of joining will be sufficient in the offer letter. No salary particulars needs to be mentioned it. This offer letter is handed over to facilitate the prospective candidate to put up his resignation with his current employer.
However, it will be advisable to prepare the offer of appointment also alongwith the offer letter indicating all the salary details and shown to the candidate upon his shortlisting. The candidate can affix his signature in all the pages of the original letter and photocopy. Both copies are retained by the employer with a promise to the employee that the offer of appointment will be handed over to him on the date of his joining.
This suggestion is given, to prevent prospective candidates from flashing your offer of appointment containing salary particulars with the current employer or other potential employers of the prospective candidate.
20th November 2010 From India, Madras
Dear Neha,
You need not mention the break up of the CTC in the Offer Letter. But is is always best to share with the new recruit the break up of the CTC and explain to him/her how the Salary Structure will look like. This will help in avoiding any resulting confusion at a later stage when the detailed Appointment Letter is issued.
Should you want a draft of an Offer Letter, please contact me on my email : I will send you the same for your use.
Vasant Nair

20th November 2010 From India, Mumbai
It is always better to give Salary Structure along with Offer Letter. Justification for the same is:
  • I do not think, anybody can decide about job change or about taking up new employment without knowing the exact details of the salary being offered.
  • It is always better to be transparent, open and ethical while dealing with prospective employees. It will create positive impression about your company and will increase the chances of candidate joining your company. It can also avoid confusions, misunderstandings, disputes and acrimonies arising after joining or after issuance of Appointment Letter.
  • When you decide CTC obviously you know the breakup of the same, so why hide it and invite problems ?

20th November 2010 From India, Pune
Dear Neha, In an Offer letter you should not mention about salary. It should mention Designation, Date and place of joining. Be specific. Regards, Gajendra
20th November 2010 From United Arab Emirates, Abu Dhabi
These days many companies has stopped attaching the same with the Offer letter, coz at time some candidates use this information to negotiaite designation and CTC with their current company,.. same the case with my company, we dont mention designation or salary on offer letter..we mention( your designation and CTC will be same as iscussed during the interview)
20th November 2010 From India, Chandigarh
There is no any legal requirement to declare CTC on Offer letter, it is a mutual concent between both, but if any one want on LOI, it is the employer, ehether they are ready or not. But the best way is to discuss the salary on plain paper. Recently it has been found that candidates are bargaining the salary in market, by way of producing the LOI, if CTC mentioned. In detail appointment letter, it is necessary to put the salary breakup.
rest subject to demand.
20th November 2010 From India, Delhi
Hi All,
Let me give you some details info. about salary break up before joining any organisation. As you might not be familier with salary structure of your future organisation. Make it clear that you must ask salary breakup for your future employer. This will give the hint of take home salary as well as salary breakup parameter.
Thanks & Warm Regards,
Vinod Pawar
Sr. HR Executive
91 9711471440
20th November 2010 From India, Delhi
offer letter format
# address
Dear …………,
Further to your application and subsequent interview you had with us, we are pleased to offer you the position of ‘’……………’ in our organization; you will be posted at .........................
You will be paid consolidated salary of Rs……………../- (Rupees …………………………….. only) per month (less TDS), on the terms and conditions mutually agreed and accepted.
You will be entitled to mobile connection and reimbursement of bills will be as per Company policy.
You will be covered under medical/accidental insurance for self and family as per Company rules applicable to you.
A detailed appointment letter, with the terms and conditions of your appointment, will be issued to you on your reporting for duty.
Please confirm your acceptance of the above, by signing the duplicate copy in writing, and the date of reporting for duty will be on …………….
With best wishes for long association.
Yours Faithfully,
For .
Authorised signatory
20th November 2010 From India, Bangalore
Hi Neha,
An offer letter indicating the designation, Place of posting, reporting structure and probable date of joining should be enough. There is no hard and fast rule to mention the salary structure in the offer letter. A few companies include the salary break up as an annexure to the offer letter.
In our company, we prepare an offer letter along with the salary structure and the candidate will be asked to sign on it. This signed copy of the salary structure will be subsequently handed over on the date of joining.
21st November 2010 From United States, Shrewsbury
Helo Pahuja, As per the rules of good practice both "legal and HR" its advisable to put the salary structure.It goes to the roots of the contract in case of fault by one party. Regards, Kissa.
21st November 2010 From Uganda, Kampala
Pahuja check the design given by Ravi,thats nice one,the only difference is that others usually include all information needed just in that appointment letter and no more letters to be sent than waiting for one to report,i think its because of reducing some repeatative administrative duties.
21st November 2010 From Uganda, Kampala
Dear All,
I read all the posts.First of all i would like to say that there is no legal binding that salary break up to be mentioned in offer letter.secondly , the main intention of the employer after finalizaing him is to communicate salary details to the presepective employee by verbly or by writing.Most companies attach salary break ups in offer letter to be more transperent and avoid any type of confusion on the prespective employee's mind.
21st November 2010 From India, Pune
Hi, We should issue LOI with CTC. After submission of JR we can issue appointment letter with salary breakup and Annexure. Rgds.....Roshan
21st November 2010 From India, New Delhi
Now if anybody thinks he will show the CTC to his present employer and will not join u, it is better he / she does not join. I always mention CTC and position in all the Offer Letters gvn by me to avoid confusions at the time of joining. Still confusions take place.
As HR professionals,let us approach issues with a positive mind and not with a closed negative mind.
I wud say to give an Offer ltr without salary or position or even taking signature of the copy of appointment letter and keeping it with u to be gvn on a later date, is not exactly my idea of Positive approach.
22nd November 2010 From India, Bangalore
Dear neha, It totally depends upon the company rules n regulations....enclosed please find the attachment for ur reference.. Regards, Jigar (Dhruv)
22nd November 2010 From India, Mumbai

Attached Files
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File Type: doc Offer Letter.doc (40.5 KB, 3471 views)

  • Is it not better to follow "Best Industry Practices" which are tried, tested and admired for it's good qualities ??
  • I feel following transparent and open work practices is Best Practice any where in the world. I do not understand why you are not sharing the very same piece of paper, which you want candidate to read, accept and sign.
  • It is very naive on part of HR Professionals to think that, all candidates are so naive that they do not negotiate their salary elsewhere because they do not know their CTC breakup
  • For sure I will not join any company which is not disclosing the CTC Breakup in writing

22nd November 2010 From India, Pune
Offer letter just statuss that,based on the your interview performance
company is offering you.
Where as appointment letter states the term and condition and polices of the company.. benefits and compensation details as well as
23rd November 2010 From India, Mumbai
Dear dhruvthestar_10
Your reply is very interesting.
Can you tell me in a company WHO makes the rules and regulations (or helps in drafting or proposing it) ??
I hope the answer would be quite "revealing" !!
Whether an HR wishes to be a trail blazer and contribute with 'best practices' and improving the organization; or wants to follow the much beaten track and the "Not Invented Here" syndrome; is his own choice, based on his competence, values and initiatives or enthusiasm.
Warm regards.

25th November 2010 From India, Delhi
In all goodness and fairness, I do not agree with the suggestion of Mr Kannan to prepare the apointment letter and get it signed by the candidate but not give him a copy of it. The person who signs any document must get a copy of it.
27th January 2011 From India, Mumbai
I'm working in a government office as a contractual staff.but they are not showing any type of notices related to employee like festival holidays,any other off days even our office is off on saturday still we are working on same day ,even they are not provided us joining letter or experience letter,they cut our salary without showing any rules.According to them we don't have any off day except sundays. plz suggest what we can do for this?
27th May 2015 From India, Faridabad
What is the difference between Appointment letter and Offer Letter with Example
22nd November 2017 From India , Hyderabad
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