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Dear All,
I am Kavita working in IT company as H.R. In my company, employees dont have their employee code. So plz suggest me how can i make codes of employees? Plz help me in this matter.
Thanks & Regards
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Dear Kavitha,
What is the Strength of your Company? If it is more than 200 or 300 and you are expecting to rise the strength.
you can start with 6 digit to be secure in future.
E.G. 60001, 70001,80001 etc.
Dear Kavitha, start with 100 dept wise and add to it with there month and year of joining, if a emp joins 01/10/2010 in management dept this you can give 1001010 Thanks, Shiv
Hey Thanks Shiv & Sidman 4 giving me suggestions. but tell me one thing. should i make employee code 4 my managing directors?? Thanks & Regards Kavita
Dear Kavitha,
Your Managing Directors are also Employee so go ahead and prepare Employee code to them.
But be careful while alloting to the E-code numbers, they should be alloted according to the DOJ of the Organization and restricted to the Payroll team only. If you have Probationers, and Trainee's you can ADD some letter like P for Probationers and T for Trainess before th E-code so that you can identify them easily.
Also educate your employees to use their Employee doe for any internal official communication.
Hope this will help you,
Yes, If you are making a policy of employee code.It implies throughtout all heirachy in the Org. From the V.P till the Office Assistants(Employees). As far as senior positions are concerned they should be given unique numbers for easy accessibilty.
If your M.D is the Owner itself then there's no point in allocating him a E.C , but for rest of the senior positions it should be.
Hope this is of use to you.
Dear Kavitha,
As Sidman said he is also your employee you need to start with the management team only
Management team 100
hr dept 200
accounts 300
like this if you have more employee then go with 1000 or so
Dear Kavitha,
You can create emp code example given below.
Example :
Name : Kishore Kumar,
Desig : Jr. Executive
Department : Sales Admin
Department Strength : 1000
You can create code as : KKSA0001
V. Kishore Kumar,
90000 62469
Dear Kavita,

You can allot Employees Code to your Employees like this:

Intial Letters of your Org followed by Code and then Code used for country.

Suppose your organisation name is AB Limited then your code can be

Dear kavitha,
first check out your employee strength(Total no of Employee), Emp Code should be 4 to 6 Char you can add 1 or 3 Letter's for identify the variation. If Your M.D is an Employee you can create Emp.Code for His/Her, otherwise leave it, if your M.D likes create Emp.Code. for identifying the difference between the Male/Female candidate you can use M or F in the Emp.Code it is useful for you to calculate Male/Female candidate's For statistic purpose.
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