Cite.Co is a repository of information and resources created by industry seniors and experts sharing their real world insights. Join Network
Hi, Could you please help me and tell me what should imperatively contain an employee file. Kind regards, M.U.
From Rwanda, Kigali
Hi

Pls find the below the list of documents to filed in an employees personal file.

Primary Documents:

1) Employee CV
2) His interview evaluation sheet
3) Offer letter - accepted copy
4) Signed copy of the bond if any
5) Employee personal profile (filled by the employee while joining)
6) Photo copies of the other forms filled by him while joining (like PF, ESI, Insurance, Gratuity, Visiting card request, email id / login id request etc)
7) Proof of Education (photo copies of all his educational certificates)
8) Proof of Previous Experience (photo copies of all the relieving letter / acceptance of resignation letter)
9) Latest 3 months payslip of previous employer
10) Form 16 from last employer
11) Medical Certificate (if applicable)
12) Signed copy of Confidential disclosure Agreement
13) Employee photo

Later Add-ons:
1) Probation review form
2) Conformation letter
3) Appraisal Reviews
4) Promotion & increment letters
5) Appreciation letters
6) Copy of Address proof / salary proof letter given to the employee based on his request
7) Waring letter - if any
8) Transfer letter (and it goes on &on .....................actually we need to file the copies of all the correspondence to & fro with the employee till he is with the company )
9) Copy of the resignation acceptance letter
10) Copy of relieving letter
11) copy of full and final settlement
12) Exit interview form

After the employee leave the organization also we need to have the personal file for future reference.

From India, Madras
This discussion thread is closed. If you want to continue this discussion or have a follow up question, please post it on the network.
Add the url of this thread if you want to cite this discussion.






About Us Advertise Contact Us
Privacy Policy Disclaimer Terms Of Service



All rights reserved @ 2020 Cite.Co™