Provident Fund - Pdf Download [thread 276387] - CiteHR
Hr Executive
Allan Fernandes
Vp - Quikchex Hr And Payroll Software And
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Rupa Sharma
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what is meant by provident fund? how to calculate the provident fund in a company? who are all eligible for provident fund? what are the forms used for providend fund?
There are two types of Provident Fund

1. PPF - Public Provident Fund

2. EPF - Employee Provident Fund

In an organisation we are concerned with EPF


1. PF is a statutory deduction. It is deducted on Basic + D.A + Cash value of Food Allowance @ 12%.

 D.A is provided only in government departments. Private companies generally do not give Daily Allowance to its employees.

2. Company pays P.F on either actual or Capped Basic. Capped basic is decided on company rules and is not restricted. It is applicable to those employee’s whose basic exceeds Rs.6500/- only.

3. Employer and Employee Contribution are equal in P.F which is 12%.

This means 12% Contribution from Employee and 12% Contribution from Employer. Company contribution is split into two parts.

8.33% on Family pension Fund and 3.67 % on Employee Provident Fund.

4. Every month Employer needs to pay additional charges over and above PF Company Contribution as per the below break up:

 1.1% P.F Administration Charges,

 0.5 % on Employee Deposit Linked Insurance (E.D.L.I)

 0.01% E.D.L.I Administration Charges.

 In the case if the company has exemption in EDLI u/s 17(2a), company need not to pay employee deposit linked charges 0.5% and the admission charges are levied at 0.005% instead of 0.010%.

5. The company needs to file Monthly and Annual Returns.

Every month company has to submit duly paid P.F Challan.

Form 12A, Form-5 (additions) and Form 10 (deletions) and Nomination Form-2 (newly joined employee details).

In Annual Return we need file Form 3A and 6A along with the details of Annul PF Challan payments.

6. The employer needs to collect, certify and submit the Nomination and Declaration Form in Form-2 of every new joiner to the scheme along with the monthly report.

7. P.F. Monthly payment due date is 15th with a grace up to 21st. Monthly Returns due date is 25th of following month and Annual Return due date is 30th April.

 As per P.F authorities, FY is from 1st March to 28th February.

8. Any employee who wishes to transfer his old company’s PF balances he can transfer his PF Current A/C using Form-13 signed by current employer (new company employer) and old employer has to submit Form 3A to P.F office.

 Employee P.F Number will be changing in every company.

9. Any employee who wants to en-cash his P.F amount, he can draw the total amount with using of Form 10 C & Form 19. Form 10 C is E.P.F & Form 19 is F.P.F

10. Recently P.F Authorities introduced e-filling system, in these systems we have to submit every month P.F details in soft copy and hard copy, here no need to submit Annual Returns. (Currently this is not in use).

11. There are 5 number of accounts in PF Challan as shown below:

A/C#01 - PF contributed by Employers & Employee (12% & 3.67)

A/C#02 – PF administration charges (1.1%)

A/C#10 – Pension Fund Account (8.33%)

A/C#21 – EDLI charges (0.5%)

A/C#22 – EDLI Administration charges (0.10%)

visit this site - EPFO u will get all the necessary informations

Hi , I have received Form 13 (for transferring his PF )from ex - employee duly signed and stamped by his current employer. What should be my action on this now Regards, MD
Gentleman, You have elaborately explained. Good. But one thing it is missing that, statutorily you have to deduct at the rate of 12% and 12% management contribution. The ceiling is restricted to 6500. What about the employees getting more than 6500 and how the Act provides under the relevant section/regulations not mention. Will you please update it.
MRN. Murthy

I am taking care of pf contribution for 300 employees who are casual labors. They are unstable in work. They will work for one month and go for leave in one month. When they are in leave they cant have contribution for that month. Help me on this to care forward their account for next month with out deletion.
Mr.Yaasin, you have very clearly and simply explained EPF Scheme which is really helpful to understand basics of EPF Scheme Mitesh Verma
Please guide me on this:
My company offer CTC which includes deductions of pf & ESIC from employer side too frm employees monthly gross only.
So, will employer deductions will also fluctuate according to employee gross or not?

You should refer to this article:
Provident Fund - What you need to know
It pretty much covers all the questions that you may have regarding Provident Fund.
Another pretty useful article is the one on how to register for PF.
Registering for Provident Fund - Step by Step guide
I've also attached the PDFs of these articles to this email.

Attached Files
Membership is required for download. Create An Account First
File Type: pdf Provident Fund- All you need to know.pdf (698.1 KB, 1855 views)
File Type: pdf PF Registration Procedure_Quikchex.pdf (589.7 KB, 709 views)

Dear Sir/Madam,
our one employee has crossed the age of 58 years and he wants to withdrawal our Final settlement of epf and also start pension.
Please guide me which form and document is applicable for this scheme.

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