Corporate Training, Erp, Six Sigma, Finance
Sr. Manager-hr
Corporate Trainer
+7 Others

Thread Started by #binooskrishnan2

Dear all, Please share/forward me some tips for do’s and don’ts, if you have some good materials regarding email communication protocol? Thank you in advance
18th August 2010 From Bahrain

As per my working experience i have seen the good and bad result in the email communication.I have covered few points only.If u have any doubts please comment.

1) Do not circulate junk mail to your staff members(Like greeting card,jokes,unnecessary articles etc..)

2) Always use the company email for company purpose.

3) Do not enter unnecessary sites through company internet (Like job portals,entertainment sites etc..).Because your activities will be monitored through the server.

4) Do not circulate sensitive mails into office staff.Because you can get positive and negative impression.This can lead a person to lost his job and so on(Like Violence article,videos about the community)

5)Always segregate the important mail.If u r using in outlook create folders.So that in future if u want the details from the mail.

6)Take a backup copy of you email(Weekly,Monthly whichever is easy).

7)Check whether you anti virus is updated and protected.If it is not inform the server admin.

8)Even though using the office equipment u should always very cautious.(Like Usage o Internet,Telephone ,Office mobile,Stationery item,Transport).These are the things should not be misused.

9)Never show and write violent and words in the mails.
19th August 2010 From India, Alandur
Dear Ayisha, Please find the attachement. Hope this solves your purpose. Rgds, S K Sinha
19th August 2010 From India, Delhi

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File Type: ppt Emailing.ppt (169.0 KB, 3649 views)

Dear Please find the attached file on email. Regards. Naresh Grover
20th August 2010 From India, Bangalore

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File Type: doc Email Dos & Don'ts.doc (64.5 KB, 1018 views)

My dear friend,
Thank you very much for all your valuable informations.
I will follow point no. 5 from today it self.
Please tell me how to take mail back up in outlook ?
Best Regards
Modi Ashok Kumar
20th August 2010 From India, Bangalore
Hi Pls find a ppt , hope it will be useful... regards, anil
20th August 2010 From India, Pune

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File Type: ppt Mail Etiquettes.ppt (186.0 KB, 843 views)

Dear Subhash, Its really useful to know about these things related to E-Mail communication. Jyoti Mishra
20th August 2010 From India, Korba
yes you are absolutely right.
thanks for the valuable information.
few more thing I want to add
* do not use personal plug in use type Internet devices in office computer.
* Do not write shortcut i.e sms languages in official mails.
* don't write personal mails in office internal network.
* don't use other's Wi-Fi without there permission,.
20th August 2010 From India, Anand
Hi Ayisha Jamsheed, Please see the attached files. These should help you in your search. Do let me know if there are any concerns.
20th August 2010 From India

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File Type: ppt E-MAIL ETIQUETTE.ppt (579.5 KB, 1115 views)
File Type: doc Email Ettiquetes.doc (78.5 KB, 2446 views)

Dear to all

I had an opportunity to visit your profile on Cite HR human Resource website. In view of this, i am interested to write you and keep in touch with you.

Its me Isaac, Program officer, Trainer and Coordinator of various projects.

I am also working on various soft skills trainings and providing workshops in Bangalore.

I have started and running my own NGO (Kenosis Foundation Trust) for School Dropouts Particularly Girls, orphans and widows vocational skills developments.

We have been working on lots soft skills of corporate, Government and Non Governmental organizations, Children and Adolescents , Schools and Colleges, managerial Trainings, etc

Note: our training programmes are in view of raising small funds towards meeting the expenses and needs of Children' and School Dropout Girls children/ adolescents.

You can be part of this or recommend some of your friends to participate and use our resources.If any one in Bangalore can attend or ask for our trainings at any times with in their campus.

For more details, plz contact me.

With regards



Mobile: +91 9900724842
20th August 2010 From India, Bangalore
Dear Binoos,

Pls find below some format of opening of mail. Hope it would be useful for you.


Respected Sir/Madam,

I believe that my qualifications & experience would make me an outstanding asset to your organization. I would very much appreciate the opportunity of a personal interview, at your convenience, to further discuss my abilities and the needs of your corporation.


Respected Sir/Madam,

This mail is with reference to the current opening of job position of '….’ at (Name of organization).

I wish to be a part of your team as I feel that my objective of utilizing my ……….. and ……. skills to the fullest would be achieved best by serving your company.

My resume has been attached above. Kindly consider my candidature.



Dear Sir/ Ma’am,

I am writing to express my interest in working with your organization as a …..Designation…, and have enclosed my resume for your consideration.

Review of my credentials will confirm that I have been a consistent performer throughout. I am a self-motivated person and can prove to be a good team player with strong analytical & problem solving skills. Also I believe in taking initiatives and strive to apply my knowledge to fullest of my abilities.

With strong communication skills and dynamic presentation/public speaking style, let me also note that my technical experience and Management knowledge will make me a very competitive candidate for this position.

If your firm is looking for a dependable, results-oriented professional with a solid performance track, I would be interested in speaking with you to discuss the value that my strengths and capabilities can bring to your company. I can be reached in confidence at the above telephone numbers or email address and I look forward to hearing from you.

Thank you for your time and consideration.



Dear Sir/Madam,

It was a great interest that I came to know about job opening in your organization through a reference and in response am enclosing my resume for your consideration.

Review of my credentials will confirm you hopefully that I am capable of serving as a catalyst for achieving your desired objective through effective contribution.

I am pleased to write that I am very much keen to associate with (name of organization) and obviously it would be my honor if I could serve my service for this organization.

Please revert and acknowledge this application for the further process if any.

Warm Regards


Dear Sir/Madam,

Please find my updated CV attached herewith.

I am an MBA professional in ……. from ……… institute …..Place.

I am having good and thoughtful industry exposure in ……… and ……….. Through internship program and projects which I have undergone.

I am having ……… experience of 3 ……….. Working for ………..

I would like to associate with your organization, where I can use my knowledge and experience to enhance organizational goals and my career goals.

Looking for your valuable look at my profile and your positive feedback for the same.

Thanks and Regards


Dear Sir/Madam,

As per your advertisement in …….. Website, I would like to offer my candidature for the post of "………" with job code …….. My Resume is enclosed herewith for your kind perusal.



Dear Sir

I am interested in applying to your esteemed organization.

And would like to associate myself.

I have completed ………….. From ………university ……….

I'm confident of matching the company's value and work culture requirements with my strengths and abilities.

My educational qualification and internship experience, contractual project and previous experience have prepared me well for a job with this firm.

Attached with this application is my resume which would detail you regarding my abilities and qualification please review the same and consider me for a designation suiting my capacity.

Anticipating a positive response.

Thanking you,


Hello Madam/ Sir,

This correspondence of mine is in regard to the vacancy at your company. I have gone through the requirements stated by you and the job description mentioned on …website and think that the profile suites me in an unfathomed manner. With my level of education and work experience it becomes obvious for me to be able to undertake similar assignments with reverence. The first hand display of the idiosyncrasies can be witnessed with a personal conversation; a chance of which I presume will be given to me. I am forwarding my resume which provides a brief idea of my accomplishments and remarkable endeavors to remain inclined to the learning curve and display an apparent might of professionalism.

I shall feel dignified to receive communication from your side.

With Regards


Manager HR

Dear Sir or Madam,

I am currently exploring job opportunities. As my resume reveals, I have Master's degree in Finance (PGDM). I have worked on and learned a great deal from projects during my summer training and Iwill be anxious to work with your organization.

I have enclosed/attached my resume for your review. I would like the opportunity to meet and share more about my qualifications and the ways in which I can contribute to the organization.

Thanking you



Respected Sir/Mam

I have completed my …… degree in …….. with an aggregate of ………% in the month of ……. I have over …….. months of experience in similar field and good command over ……….

I am looking for a good platform where I can work with full devotion & enthusiasm. I wish to stand with a solid backbone to make feel proud of my employer with my hard work and loyalty. Moreover I am ready to work anywhere and money though important is not my main concern.

I would be grateful if you could consider my candidature for …….. and provide me an opportunity to prove my worth. I am enclosing my resume for your kind consideration and favorable reply.

Thanks & Regards



The Manager,

Human Resource Department,

RNCOS E services Pvt Ltd.

I am writing to express my interest in the job vacancy for .......... in your organisation as mentioned on your site (job code- ...........)

My detailed resume is enclosed for your reference. Review of my credentials will confirm that I meet the eligibility criteria for the desired profile.

I believe my knowledge and skills will bring value to your organization and would welcome the opportunity to meet, discuss and explore the possibilities of the same.

Thanking you



Dear Employer,

In response to your advertisement regarding the position for ……. in your organization I am enclosing a resume for your review. Please consider this letter as my formal application presenting my background, education and experience.

I am a …….. student with Majors ………. with the ………..background & have an experience in various field like ……….. Etc. I am well versed in the area of ……….. as I am also certified Dealer of NSE's NCFM. Have good knowledge of Computer. I have diploma from …….. University

I have considerable experience in dealing with …………. and a thorough knowledge of the ……………of the corporate environment. I work well with people and enjoy getting the work at hand completed. I believe I would excel in this industry because I truly find this job as a challenging and rewarding career opportunity. As well as, my multi regional exposure offers me an advantage in better understanding of the consumer behavior and perception of various culture & region.

Looking forward for your positive response and expect to hear from you soon for an interview to further discuss my qualifications. I am available for an interview at a mutually convenient time.

Thank you for your time and consideration.




The HR Manager



With reference to the telephonic conversation, I Want to apply for the post of …….. in your organization. I am sending a copy of my resume as a word attachment with this mail.

Hope to hear from you soon .

Thanking You

Yours faithfully


Dear Sir,

This is S D.

I am an MBA from ……….. University

Currently I am pursuing ……… from ……….. University …….

I'd like to request you kindly lend me the opportunity so that I can prove myself to be eligible for the relevant post in your highly prestigious organization.

My resume is attached herewith for your kind appraisal.

In anticipation of your endeavour,

With best regards...



Greetings for the day !

This is in response to the mail sent to me. I would like to apply for the mentioned opportunity namely ……... I'm sending my resume for your kind consideration. I can be contacted any time on the number mentioned below. Hope you will revert back soon.




The HR

New Delhi

Subject-: Application for the Post of …….

Respected Madam,

We had a conversation over the phone. I feel immense pleasure in offering my candidature with the aim of professional career in your reputed organization for the above mentioned post.

I assure u that, I shall spare no pains in discharging my duties at the best of my caliber.

Thanks in Anticipation



Having seen your mail, I tender my deep delight upon showing your likeness towards my profile. I offer my candidacy for the post that's ………. In this response, I attach the personal recapitulation with my updated CV, herewith. Kindly check.

Thanks in anticipation,

Yours Sincerely,


(for those who are applying for diverse profiles)


I am ………, a ………. engineer with …………. This is in response to your mail I received regarding the requirement/recruitment of …………

Although, I am into a ……….profession, my inclination has always been towards ……….professions, especially ………... I have a natural panache for …….. Since I have worked with ……….. prior to joining ……….., I have a good command over ………….and am well versed with the …………… standards. I have been involved in …………at school and college level.

As far as the remuneration is concerned, I well understand the difference between salaries in ……and other industries and this difference will not be an issue from my side. Sooner or later I would want to switch over from my current profession to something that I am more comfortable with. I am confident in myself and all I seek is a good opportunity, which I might find with your organization.

I am enclosing my resume (technical) your kind perusal. Kindly provide me with an opportunity to prove my worth.

Thanks and Regards



My interest for the position of ………. has prompted me to forward my resume for your review and consideration.

I am employed as ……

I Think that I could apply my combination of knowledge and experience. As a business Post-Graduate I believe that, this Post will provide an Outstanding Opportunity for me.

I am Sending my Resume with this Application. I believe that my Academic record and Experience reflects Excellent Level of both Motivation & Cognitive ability.

I hope that the Detail I have provided is sufficient for the Opportunity that your Company is offering.

Thank you for your consideration.



Dear Hiring Manager,

This letter is to express my interest in discussing the ……… position posted on your company's website. The opportunity presented in this listing is very appealing, and I believe that my experience and education will make me a competitive candidate for this position.

Presently, I am working as a …. for ………... with around …….years' experience in ……………. etc. I enclose my resume as a first step in exploring the possibilities of employment with you.

Please let me know the procedure that follows ASAP

Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.

Best Regards


Dear sir/madam,

I am writing to apply for the position of …………t. As requested, I am enclosing a completed job application, my resume and references.

The opportunity presented in this listing is very interesting, and I believe that my strong technical experience and education will make me a very competitive candidate for this position. The key strengths that I possess for success in this position include:

• I strive for continued excellence

• I provide exceptional contributions to ……………….

I also have experience in learning and excelling at new technologies as needed.

Please see my resume for additional information on my experience.

I can be reached anytime via my cell phone, …………... Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.



It is with great interest that I am forwarding my CV/Resume for your consideration. My record of academic achievements and professional career history, demonstrates attributes that make me a valuable employee. My CV/Resume is enclosed to provide you with details of my skills and accomplishments, but I am certain that a personal interview would more fully reveal my desire and ability to contribute to your organization.

Thank you for your time and consideration, and do not hesitate to contact me if you have any questions.

I look forward to speaking with you soon.


The HR Manager

Sir/ Madam,

This letter is in reference to the mail received by me from ………inviting application for the post of …….. Profile.

At the very outset, I would like to thank you for considering me for this post. I’m currently ……………….. I have a sound knowledge of ………and hands on experience in …………., the details of which are mentioned in the CV enclosed.

I would be happy to work with ……… and become a part of the ………. family.

I am enclosing a copy of my curriculum vitae for your kind perusal.

Anticipating a positive reply.

Thanking you



Dear Sir/Madam,

Thanks for providing me with a chance to work with your esteemed organization would be really interested in getting into a verbal interaction with your HR team so that I could prove my worthiness to you and I can assure you that you would not regret giving me a chance once. Please find enclosed my resume attached with this email for the post of …….. (Job Code: …….) in your esteemed organization.

Thanking you in anticipation.


Dear Sir / Madam,

Looking at the working and structure of your organization it is my strong belief that my presence in your organization will give great synergy between viable growth of your organization and my expertise in the various areas including ……..

Review of my credentials will confirm that I am capable of serving as the catalyst for achieving revenue objectives and organic growth through effective contributions. I have in depth expertise of ……..The courses have put in me the best mix of …….. expertise with these I also have insightful knowledge of ………..

I understand that working for your organization requires a candidate who is team oriented and is able to deal with people in various departments. I am confident that I possess these skills, which will help me to perform the job efficiently and effectively.

My goal is to transit my enthusiasm, creativity and experience into a position, where I continue to provide the strategic and tactical leadership critical to retaining valued customers of an organization. I am certain that my presence in your team will prove to be beneficial to your organization. As such, I would welcome an opportunity to speak with you to evaluate your needs and share my ideas.

Thanking you.

20th August 2010 From India, Bhubaneswar
Thanks a lot Subhash! It was really helpful. I would use some of the slides that you have created and add to my existing presentation on Email Etiquette. Regards
5th February 2013 From India, Ahmadabad
Dear Sir, β€Ž
Β β€ŽI had an opportunity to visit your profile on LinkedIn. In view of this, I am very interested to write you and keep in touch with you.β€Ž
I am writing Β to Β showing my interest regarding the job possibility, if you have any relevant opening in any of country. Β kindly consider my c.v. β€Ž
My enclosed C.V will provide you with great detail of my background and experience.
expecting a favorable response from your end.Β 
Thanking you,β€Ž
6th August 2015 From India, Siuri
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