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Hi Ashwini, Thanx for your feedback. If you are completely conversant with all these concepts & wish to go further for say SMED,TOC etc pl say so & ask for heavier stuff. Regards Arun Chopra
Re: Pf and Kaizen
Pf Forms:
Monthly forms:
1. PF challan before 15 of following month
2. Form 5 - new employees
3. Form 10 - employees leaving service
4. Form 12 a
Yearly forms
1. form 3a, 6a
Accounts closure:
Form 19 (EPF)
Form 10C (EPS)
Withdrawals from EPF
Form 31
Ashwini thanks for the forms but when this should be filled tell the stipulated date

Nice contribution by Mr. Raja HR.
But then again, members of the community can first try to search the available info & then only rush to ask.
I do not mean that it is misplaced to ask, but then, there is already an existing pool of knowledge. Post nwe & innovative requireents that will unfold more knowledge.

Dear Mr. Vinaya Kumar,
PF is the one the employees benifit, thats deuct 12% from the employees basic salary and 12% from management side total 24% of basic salary
PF Forms you find mentioned below
Form -2 PF diclaration Form
Form -3A Pf contribution details individualy
Form-6A PF Contribution details for all employees
Form- 5 Addition Details
Form- 10 Deletion Details
Form- 12A monthly contribution details.
Umesh Shetty
Officer HR

Hi, Please find attached. I hope this ppt will be useful to you. Thanks & Regards, ......

Attached Files
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File Type: ppt Kaizen12.ppt (3.40 MB, 288 views)

Kaizen means " continuous improvement". For example if a particular is done on a longer interval and the same is made available to the concerned people at short intervals, then there is an improvement in the information passing.
i.e. In manufacturing companies - normally the information on despatches will be intimated by the plant to the customer/ho on request. However, if the information is passed on a daily basis - then it is called as system improvement and it will increase customer's confidence on the manufacturer thereby it will increase the business.
hope to some extent i have explained.

Provident Fund forms are :
Form 2: PF Enrollment and nomination form to be filled by an employee at the time of joining
Form 13: Transfer in form to be filled to transfer an existing PF account from previous employer to your organization
Form 19: Withdrawal form for employees who want to exit from their PF scheme
Form 10C: Withdrawal form
Form 5: Addition of employees to an existing PF account
Form 10: Deletions of employees from a PF account
Form 12A: Details of remittances under various accounts


Kaizen has a wide applicability in HR Processes. Kaizen literally means "Continous Improvement". As such it involves continously assesing the output of processes and the efficiency of processes in keeping with the Service Level Agreements.

Some ways to track process outputs and create improvements could be:
1. Assess and analyse the extent and types of escalations / complains over a peroid of time. Do not jump to conclusions and try and create changes.
2. Assess the time taken to complete a single instance under normal conditions and observe if it is meeting your time constraint.
3.Examine the output and see if it is meeting the quality levels assured to the customer. E.g. does a HR report presented to a manager contain all data requested for ?
4.Deliberately, use controlled conditions and test in possible worse case scenarios. (Eg. Operator / Person not available, system down/error etc.)
5. Test using faster communication methods e.g. E-Mail instead of Post or Phone instead of a communicator chat. This helps improve time taken.
6. Eliminate reduntant activities (E.g. Cross Checking at two levels, unecessary signatures, approvals deemed granted etc.). This can help shorten the process time.
7. Avoid employee movement. Instead of having an employee come to another location to submit a requisition or collect a form, have it e-mailed or faxed instead at his/her location. A process that minimizes employee's movement, leads to better and productive time utilization for the employee and avoids crowds at the HR Desk. Use a ticketing system where possible (Though a costly resource..)
8. Have an entire team trained in multiple processes. This ensures that the absence of one or two does not bring an entire system down
9. Every process should have an efficient complaint redressal system. Having a non performing process and further an ineffective complaint redressal is simply like pouring fuel over fire.
10. Have a good authentication system in every process. E.g. an employee asking for a bonafide certificate, which in turn may be used to secure a faulty loan reflects badly on the company. Instead a simple declaration in the form of an E-Mail of the intent / purpose of every certificate desired would help

Ultimately, in the spirit of Kaizen and in the words of quality Guru Deming, "continously improve the system and process..."


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