Esic Procedure - CiteHR
Manasi.c.shah
Payroll And Labour Law Consultancy
+4 Others

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Dear All,
My company is having more than 600 employees. but we dont have ESIC scheme although 80% of employee's salary is less than Rs. 15000/-. I've joined newly and wanted to introduce the system. Pls guide me the complete procedure step by step.
Regards
Suman

Dear Suman,

* First U have to decide whether Ur unit is in the implemented area or not;
* If Ur Unit is in implemented area, immediately u apply for ESI by submitting the Form-01 form (which can be downloaded from the cite ESIC - Headquarters' Office) along with necessary documentary evidences, wherever it is needed, to the Regional Office concerned;
* Then u will be alloted 17 digit ESI Code No. to ur unit, which is permanent no. to ur unit;

Once ur unit got the ESI Code No., next duty is to register ur employees:

* U have to submit the Declaration Forms in respect of all ur employees who are drawing 15000= or less than 15000=, whether they are temporary/casual/permanet/daily etc., to the concerned Branch Office;
* Branch Office will allot the Insurance Nos. to all the employees and provide a temporary card, which will be valid for 3 months from the date of their appointment, in case if they cross 3 months, u can request for providing permanent card;
*Every month from the data of attandance and wages registers, u have to maintain a Register of employees under the ESI Act, i.e. Form-6, based on it, u have to pay the ESI Contribution Everymonth before 21st of the following month;
*Every 6 months u have to submit Half yearly returns, Form-5 to the concerned Branch Office;
*Every Year u have to submit annual returns on or before 31st of January in Form-01(A) form;

Under ESI Act... U have to maintain the following records:

i. Attendance Register;
ii. Wages Register;
iii. Form-6 Register;
iv. Accident Register;
v. Inspection Book & vi. File containing all ur monthly challans & returns submitted..

apart from the above register.. u are bound to produce the following records on demand to the Insurance Inspector during his inspection:
* All books of accounts, such as P&L Account, Balance Sheet and its annexures; Cash Book/Bank Book and all concerned Bills & Vourchers and etc.,
* Further if u are having any of the immediate employers, such as contractors, security personnels, u have to confirm about their compliance under ESI before settling of their monthly bill... as being Principle employer u will held responsible for their default.

I think u r getting bore of such lengthy post... hence i am stopping for now.........

In case of any doubt don't hesitate to call me @ 09443434313 Or mail to ...

If ur strong enough about ESI, then ur employees & their families will be benefited through such wonderful social security scheme..

all the best......

Yours...

Thank u very much. it is really really a great help for me. I shall follow the system, as u ve guided me. Also I might disturb u over phone with your kind permission. Once again thanks, i'm sure this is going to help many.
Regards,
Suman.

Dear Sirs,
Really thank you very much for nice and detailed information about ESI. Really the way you both Syam Prasad & Ahmed explanation is really awesome and easily understandable.
I have learned lot of new information about ESI, once again I would Thank you very much . I request you both to please share your knowledge towards statutory compliances, It would help to all.
Regards,
Sravan

Dear, Thanks a lot for putting the detailed information for the new comer . Information was really helpful. Wishing you best wishes . Keep up the good job. Regards Singh Shyam.
Dear Sir
Can anyone let me know about sub code of ESIC as we have ESIC code by registration for our corporate office(MUMBAI) and we are construction company
employing a lot of contract workers at many units/ project sites in india, our one project(in Maharashtra state) is recently covered under ESIC now we have to process ESI for all our employees and contract labours but we are confused as we have already ESIC code then is this sufficient for all n ESIc process
for particular project people or we will have to take separate registration for this site/unit.
If it is cleared that we have to take separate registration by applying to state ESIC authority then what will be base for registration as getting sub code
for having previous one or be separate.
Here it may be noted that our corporate location is MUMBAI (M.H) and also project site location in Maharashtra state Dist Nagpur.
Kindly suggest and guide me.
Thanking You
Regards
Madan

Dear Madan, You can contact me personally for any advisory services and processing.
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