Safety Consultant
Raghuvaran Chakkaravarthy
Environmental, Health And Safety
Kesava Pillai
Occupational Safety & Health

Please guide how to prepare EHS aggrement for contractor companies.... If anybudy have format pls post it....... Regards Raghu HSE
29th July 2010 From United States, Fpo
Dear All

When come to Contractor Safety Management following counts first:

1. Contractor Selection = Select only those contractors who is having a satisfactory safety performace in past

2. Contract Preparation = Document safety performance expectations, standards for execution of the work, capabilities of key personnel, expected behaviors.

3. Contract Award = Communicate and test for understanding of the safety expectations documented in the contract.

4. Orientation & Training = Prepare contractor team for project success including safety regulatory compliance.

5.Managing the Contractors = Ensure that they wear following the contract strictly. Conduct periodical audits to ensure compliance.

6. Post-Contract Evaluation = Assess level of success and lessons learned. Determine whether to use the contractor again.

All your expectations should be clearly written in the contract, whatever it may be... Or else the contractors later get an oppertunity of dabating on the same...

Hope this may help you.


Dipil Kumar V
30th July 2010 From India
Dear Friends,

Here is a sample for you to add relevant items and modify to suit your works,

1. Compliance with Safety Requirements

CONTRACTOR shall at all times comply with, and ensure that its employees, agents and subcontractors comply with, applicable Company safety rules and all statutory safety, health and environmental requirements. Specifically, CONTRACTOR shall comply with the provisions of the Company Safety Manual and such other related requirements; specifications and standards as are made known to CONTRACTOR by the Company. CONTRACTOR may request copies of all applicable rules and regulations from the Company. CONTRACTOR shall also take, or cause to be taken, any additional measures which Company Officials may direct to protect against injury to or death of any person or damage to or loss of any property during Contractor’s performance of the work.

2. Deviations from Safety Rules

Any deviation by CONTRACTOR from Company’s rules and regulations must be approved in writing in advance by Authorized Company Representative.

3. Failure to Comply

Should CONTRACTOR fail to comply with the requirements of these requirements Company shall notify CONTRACTOR in writing. CONTRACTOR shall, upon being advised of its noncompliance, immediately take all corrective action required to comply. Such corrective action shall, unless provided otherwise in this Contract, be taken at Contractor’s expense. If CONTRACTOR fails to take such corrective action promptly, Company Representative may direct CONTRACTOR to suspend all or part of the WORK pursuant to the contractual conditions until satisfactory corrective action has been taken. Costs incurred by CONTRACTOR as a result of such WORK suspension shall be for Contractor’s account and any resultant CONTRACTOR performance delays shall not be deemed excusable here-under.

4. Company Assistance

CONTRACTOR may request assistance from Company with respect to the implementation of its safety requirements. Company Representative, or such party or officials designated by him, will assist CONTRACTOR by explaining good safety practices, pointing out unsafe WORK Site conditions, and by applying his/their experience and judgment in order to assist CONTRACTOR in improving WORK safety. It is understood; however, that rendition of such assistance by Company will in no way relieve CONTRACTOR of its safety responsibilities.

5. Loss Prevention Program

CONTRACTOR shall prepare and submit a Safety Program to Company Representative, for approval, not later than fifteen (15) working days following the execution of this Contract. CONTRACTOR shall ensure full implementation of the Program. CONTRACTOR shall appoint a qualified full-time Safety Supervisor approved by the Company, to coordinate the Program. The name and address of the Safety Supervisor shall be submitted to Company Representative no later than the Program's submission:

The Program shall outline specific essential measures to be taken by CONTRACTOR to prevent injuries to persons and damage to property and to ensure compliance with all safety requirements. The Program shall be organized and implemented by each craft or crew supervisor. It shall include a specific plan to hold a ten minute safety discussion organized and implemented by each craft or crew supervisor on at least one day in each working week.

6. Work Permits

CONTRACTOR shall obtain a work permit each shift for any WORK to be carried out during such shift in any Company specified "Restricted Area". It shall be the Contractor’s responsibility to ascertain, in advance, whether the WORK area is designated a Restricted Area. Company Representative shall give guidance on Restricted Area locations. All work permit procedures shall be carried out by CONTRACTOR in accordance with Company’s work permit system which by this reference is made part of this Contract.

7. Welding and Cutting Equipment

All welding and cutting equipment shall be of a Company approved type and maintained in good condition.

8. Personal Protective Equipment

CONTRACTOR shall, as a minimum, provide, maintain and enforce the use of the items of personal protective equipment listed in Company’s Construction Safety Manual, other applicable safety practices.

9. Tools and Portable Power Tools

CONTRACTOR shall ensure that all tools provided by CONTRACTOR are of the best quality with proper safeguards and are suitable for the use intended. Electrical hand tools shall be properly grounded or be of the double insulated type. All tools shall be free from defects and maintained in good condition. Company will reject tools which are found to be defective.

10. Ladders

CONTRACTOR shall ensure that only metal or timber ladders of Company approved type are provided and used for ingress to and egress from WORK places where other means of ingress and egress are not available.

11. Scaffolding

CONTRACTOR shall provide and cause to be used scaffolding, platforms or temporary floors for all WORK which cannot be done safely from the ground, from a ladder or from a boatswain's chair. All scaffolding shall be constructed of Company approved metal components and erected to comply with the requirements of the standard scaffold practices.

12. Electrical Installations and Equipment

All material and equipment used in temporary electrical installations shall be of Company approved type and maintained in good condition.

13. Cranes and Rigging Equipment

CONTRACTOR shall ensure that all lifting appliances and every part thereof, including all working gear, and all other plant or equipment for anchoring or fixing such appliances shall be of good mechanical construction, sound material, adequate strength and free from defect and are properly inspected and maintained. All chains, hooks, slings, shackles and other equipment used for raising or lowering on a lifting appliance shall be of Company approved type and maintained in good condition. All mobile heavy equipment and crane operators must possess a valid Government heavy equipment operator's license and be certified by Company to operate such equipment. All cranes and lifting equipment must be inspected and certified by Company before being permitted to operate on Company property. Certified riggers shall only be provided.

14. Mechanical Equipment

CONTRACTOR shall ensure that all mechanical equipment provided is of a Company approved type and maintained in good condition.

All moving parts of any equipment shall be securely guarded so as to prevent access to the moving parts by persons working on or passing through the WORK Site.

15. Plant Operations

CONTRACTOR shall ensure that Contractor’s personnel and the personnel of its subcontractors do not open or close any valves or electrical switches, or operate any other piece of Company plant without the prior approval of Company and then only under the direct supervision of the supervising operator or plant foreman.

16. Transportation

CONTRACTOR shall ensure that passengers shall travel only in vehicles that are provided with Company approved passenger seats. This requirement shall apply while traveling to and from the WORK Site and during travel on the WORK Site. Seat belts shall be installed and used in all vehicles carrying personnel (except in the case of buses where seat belts are mandatory only for the driver).

17. Injury and Damage Reporting

CONTRACTOR shall ensure that an immediate oral report is made to Company Representative in the case of all:

* Fatal injuries;

* Injuries requiring medical attention which results in lost time;

* Damage, in any amount, to equipment or property;

* Fire;

* Damage and near misses to cranes and heavy equipment.

For accidents involving CONTRACTOR employee fatalities, serious injury to five or more CONTRACTOR employees, or damage to Company equipment or property, a written report shall be submitted promptly to Company Representative. In addition, Company may convene an engineering review or investigation committee in accordance with the company requirements.

CONTRACTOR shall maintain, in a format approved by Company Representative, a current record showing all:

* WORK injuries

* Fires

* Incidents of property damage .

* Motor vehicle collisions

* Incidents involving damage to Company equipment and property

* Damage and near misses to cranes and heavy equipment

This record shall be available for inspection at all reasonable times and shall be submitted to Company on request.

18. Excavations

CONTRACTOR shall ensure that any excavation work carried out during the course of the WORK is done according to the requirements of applicable procedures which are by this reference made part of this Contract.

19. Fire Prevention

CONTRACTOR shall provide and maintain in good working order adequate fire fighting equipment. All Contractors’ personnel shall be properly trained in the use of such equipment. Store yards shall be laid out in accordance with Company Standards with respect to spacing of rows, fire lanes and compatibility of materials.

20. Formwork

CONTRACTOR shall ensure that all formwork supports are constructed to Company approved standards. As far as practicable, steel units shall be used.

Where the WORK requires a timber supporting structure, the timber shall be of suitable quality and of adequate strength. CONTRACTOR shall obtain prior written approval from Company Representative before any timber supporting structure is erected.

CONTRACTOR shall ensure that prior to any concrete being poured into any supported formwork structure; approval is obtained from Company Representative.

21. First-Aid Facilities

The CONTRACTOR shall provide and maintain first-aid facilities at the WORK Site in accordance with the applicable statutory requirements.

22. Handling, Transportation and Disposal of Hazardous Materials and Waste

22.1 When a CONTRACTOR, in the course of performing his obligations under the Contract, handles hazardous materials, the CONTRACTOR shall ensure that the handling of such materials is performed in accordance with currently accepted industry practices for the handling of such material. CONTRACTOR shall ensure that in handling of hazardous materials, especially liquids, such material is properly containerized and labeled in accordance with company directions.

22.2 Subject to any specific requirements CONTRACTOR shall include in its Safety Program its procedure for the disposal of solid and liquid wastes. The procedure shall detail specific locations for the disposal of each type of waste (construction, chemical, sludge, sanitary, scrap and sewage) and shall also identify the steps to be taken to treat the wastes or otherwise prevent them from polluting the ground water or the sea or from becoming a public nuisance. Company shall approve such procedure before disposal of any waste by CONTRACTOR.

23. …………

This forms part of the contract…


Kesava Pilli
1st August 2010 From India, Kollam
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