Warning Letter - Warning Letters [Thread 264373] - CiteHR
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Warning letter for absentism and late coming.
Hi Dear,
The following format may be used....
Regards
Hemant Agarwal
ABCD/XY/09
25th August 2009
To: Mr. ………………. Fm.: HR Deptt.
Reg.: Late Coming – Attendance Record !
It has been matter-of-fact that you are irregular in your attendance. You shall appreciate that due to your late reporting, work hampers and affect the working of your department. You shall be afraid to know that during the month of …………..…you had reported late on following occasions:-
Sr. No. Date Arrival Time
Irregular attendance can’t be allowed to be repeated in the interest of discipline, and efficiency in the organization.
You are advised to improve your attendance in future and we expected that you will extend full co-operation in achieving the objectives in the maximum interest of the organization.
(AUTHORIZED SIGNATORY)

Hi, Hemant
thank you for provide me this format can u pls. do one favour for me i need format for reliving, appointment, offer, also explain how to calculate leaves pls. my e-mail id is i am sure u will help me out in this situation
thank you in advance
shubhada

Issue of warning letter is the beginning of any disciplinary action, if the erring employee does not improve, it may necessitate taking disciplinary action (DA). As such, warning letter should be drafted in such a way that it should serve the foundation for initiation of DA.

Secondly, it should be kept in mind that most of the DAs taken get reversed in Courts due to only one basic reason that the employee was not give a proper chance to improve. Accordingly, the first warning letter may be like:

Dear ......

It has been observed that you are frequently coming to office late and remain absent from the duties which not only hampers the work/productivity but also creates unhealthy precedent amongst other employees.

You are, therefore, requested to improve.

Hope, in future, you will not give any chance for late reporting/absenteeism.

2. If the employee does not improve, the second strongly worded letter may be for improvement with reference to previous letter. here also one more chance be given to the erring employee for improvement.

3. If even after, giving two chances, the employee does not improve, DA may be initiated.

TR Chhabria

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