Dear Friends,
Can anybody help us to know the what matter can be written so that the letter can be said as a formal Resignation Acceptance Letter.
Whether, the letter should include information such as :
1. Date of Resignation
2. Date of Relieving
3. Date of Joining
4. Designation, etc.
If anybody is having a format kindly share.
HR - Reliance Comm.,
Navi Mumbai

From India, Mumbai
Hr Executive
Asst Manager Hr
Hr Practices
Hr Consulting
Hr Professional
Hr Professional
+3 Others

Hi Shankar
In a formal resignation acceptance letter, one can simply mention in the following manner -
Mr. 'name' working as 'designation' in our organisation has resigned from his services on 'date' . His resignation has been accepted and he shall be relieved from his duties on 'date', subject to clearance of all dues

My query is, whether the letter should include DOJ as well. Regards, Shankar, HR- Reliance Comm. Navi Mumbai
From India, Mumbai
Hi Shankar I don’t think you need not mention the DOJ coz in any case you would be giving a final relieving letter in which you would mention the DOJ. 8) Manasi

How can we differentiate between the letters like : - Resignation Acceptance Letter - Relieving Letter - Experience Letter Regards, Shankar
From India, Mumbai


You need to know few things in order to understand the difference between the following:

resignation acceptance letter

relieving letter

Experience letter

resignation acceptance letter:

you need to mention the date when the person has resigned, the things (ID cards, uniform, manuals, stationery etc) that need to be handed over to the concerned superior, the name of the person whom to handover the pending work, and the last date of working.

relieving letter:

Firstly a relieving letter can only be given when every thing that the employee owes the company has been handed over. secondly the relieving letter will mention that the person is being relieved on the last working day and when the F & F will come through.

Experience Letter:

This will contain the duration from when the employee was associated with the company, The designation held by the employee at the time of seperation, And anything else that you would like to highlight regarding the person, else just finish it with your best wishes for the employees new endeavour.

I hope this helps.


You can combine all in a format like this.
This is acknowledge that Mr./Ms. ....... who was working as .............. with our organisation, since .............. has been relieved from his /her duties with effect from today.
During the tenure with us, his/her conduct is .........
We wish all the best for all future endeavours.
(This way you are combining Experience letter and also relieving letter)

From India, Madras
Hi Shankar,

Find below the draft of acceptance of resignation letter and draft of Relieving cum experience letter-

Subject : Acceptance of Resignation

Dear Mr./ Ms. _____________,

This has reference to your resignation letter dated ........... The Management has accepted your resignation and you will be relieved from the services of the company at the closing hours of ..............

Please handover your charge immediately to your superior and return all documents, properties (including Company accommodation) of the Company that may be with you.

We request you to contact the accounts department for the settlement of your dues if any after ________________ ( last working day).

We wish you success in all your future endeavour.

For, Company name



cc: Accounts department.

2nd Foramt:


Dear Mr./ Ms. _____________,

This is to certify that Mr. __________________ ( name of the employee ) was working at Pantaloon Retail (India) Ltd. As _______________ ( Designation of the employee ) from ____________________ ( date of joining) to _______________( last working date ).

During his tenure, we found him to be .....................his services were found to be satisfactory.

We wish him all the best in his future endeavors.

For, Company name



Hope it will be fine with you,


Amit Seth.

From India, Ahmadabad
Dear All
Please let me know that after handing over the relieving letter to the employee do we need any other document as his acceptance or the copy the of same signed by him or we don't need to do any such formalities....
Please guide me....

Hi Himani..
At the time of resignation one needs to complete these formalities-
1. Resign Letter
2. Acceptance of Resignation
3. Relieving Letter & Experience Letter
4. Full & Final Settlement...
Hope now it will be clear with you..
Amit Seth.

From India, Ahmadabad

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