i am new in hr can anybody help me to do things in hr what can we do..
like what letters, formats, pf all i dont know even abc of hr.. pl. help me i want to grow in hr but i dont know anything can i grow can i develop

From India, Gurgaon
Hr Executive
Manager - Hr Excellence



dont worry we are here to help you.. i am just giving below some formats of letters u just go through it.. and tell me further of any help .. we can all together help you by sharing or giving some information on all topics.

hi all,

i am giving under the formats /letters which can help u all..

Call letter

Date xxxxx

Name & Address of the candidate


Dear Sir,

This has reference to your application for a suitable post in our Organisation and the subsequent discussion that we had today on the same.

You shall be appeared for an interview at the following address on xxxxxxxxxx at xxxxxxam.




Ph. : xxxxxxxxx

You are requested to carry all your testimonials with you for the interview. Kindly confirm your attendance two days before the said date.

Thanking you,

Yours faithfully,


Offer letter

May 24, 2004



Dear Mr. ___________

This has reference to your application and subsequent interview you had with Mr. Sanjay Raina, GM (Highways) at our Delhi head office on May 16, 2004.

We are pleased to offer you an appointment with us as Senior Engineer (Highways) on a gross monthly salary of Rs. 22,000/- (Rupees Twenty Two Thousand only) inclusive of housing allowance at the project site for our Consulting Services (Project Engineer) for 4-lane of Bangalore-Mysore Highway (SH-17), Bangalore-Maddur Package. This offer will be valid till the completion of this project or till the completion of your assignment in this project whichever is earlier. On your joining and till you locate your own accommodation at the project site, if you so wish, you may avail our accommodation on bachelor status for a maximum period of two weeks. You are requested to report for work on May 26, 2004 at our Bangalore project office located at Varsha Apartment, 2nd Floor, 17th Cross, Opp. Maheshwari Hostel, Ideal Home Township, Raja Rajeshwari Nagar, Bangalore-560098, Karnataka (Contact Person: Mr. Manoj Kumar, Office Manager, Tel: 080-30902397).

This is a letter of intent. Formal appointment letter giving terms of your employment will be handed over to you after your joining.

Please sign the duplicate copy of the letter as a token of your acceptance and return it to us for office records. You are requested to bring photocopies of your testimonials, colored passport size recent three (3) photographs and enclosed Mediclaim Insurance Form duly filled-in at the time of joining.

Yours faithfully,


Appointment letter



Dear _____________________________

This has reference to our Letter of Intent dated _ . We are pleased to offer you an appointment with us as ----------for our --------------------------------------------------l. This offer will be valid till the completion of this project or till the completion of your assignment in this project whichever is earlier. The terms and conditions of your employment are as follows:

Section-I: Administrative

a) Your Position :

b) Your Senior Officer :

to whom you will report

c) Location :

d) Address :

e) Hours of Work : Normally 8 hours a day, 6 days a week

f) Reporting Date :

g) Nature of Duties :

Section-II: Financial Data

a) Salary and Allowance:

i) Basic Pay : Rs. 22,500 per month

ii) House Rent Allowance : Rs. 10,000 per month

iii) Transport Allowance : Rs. 750 per month

iv) Advance Incentive Bonus : Rs. 1,500 per month


Total Rs. 34,750 per month


b) Reimbursement:

The following reimbursements will be allowed on submission of the supporting documents every month:

i) Office Wear & Maintenance : Rs. 1,500 per month

ii) Conveyance : Rs. 7,500 per month

iii) News Papers, Books & Periodicals : Rs. 750 per month

iv) Academic Research & Professional Pursuits : Rs. 750 per month

v) Daftari Charges : Rs. 2,000 per month

c) Annual Benefits:

You will also be entitled to the annual benefits as follows:

i) Health Care, Dental and Medical : Rs. 12,000 per annum

ii) Leave Travel Concession for self and family : Rs. 21,000 per annum

The above Salary & Allowance, Reimbursement and Annual Benefits package includes housing allowance at the project site.

Section-III: Company/Miscellaneous Information

a) You shall be on probation for six (6) months. Thereafter, your performance will be reviewed and if found satisfactory, your services will be confirmed by a letter of confirmation. During probationary period, your employment can be terminated by either side by giving one month’s notice or one month’s gross pay in lieu of notice.

b) Statutory deductions, if any, will be made from your salary as per the prevailing law of the country. However, for your income tax you shall be personally responsible for filing returns etc. The company will provide you the tax deductions certificate, if applicable at the end of each financial year.

c) You will be entitled for 9 days medical leave per annum. Your request for medical leave should be duly supported with a medical certificate signed by registered medical practitioner. In addition to this, you will be entitled to earned leave at the rate of 21 working days per annum after completion of one year. You may avail leave earned with the prior information/permission and approval of senior management.

d) Your appointment shall be subject to your being declared physically fit. Even thereafter, in case it is considered essential, you shall have to undergo periodical or special medical examination from such a doctor as may be nominated by the company for the purpose of determining whether or not you are medically capable of carrying out your duties and if you are found medically unfit your services are liable to be terminated.

e) That you shall strictly abide by the rules, regulations, office order and instructions issued by Senior Management from time to time.

f) That you shall have to carry out such duties as are assigned to you and during such hours including split duty hours as may be directed by Senior Management and your superiors from time to time which in the event of your refusal will amount to gross misconduct.

g) That during your employment with us, you shall not work anywhere else directly or indirectly, part time, or full time, honorary or in any other capacity without written approval of Senior Management and you shall not disclose to anybody any confidential information available to you in the course of your employment with the company.

h) For all other matters not herein specified, the company's conditions of service and service rules and amended from time to time shall be applicable.

i) Any instance of improper conduct, misconduct, gross negligence or abandonment of the position to which you have been appointed shall constitute sufficient grounds for immediate dismissal. In such an event, payment of salary and all other payments shall cease as per the date of this dismissal. Improper conduct shall be deemed to include direct or indirect participation by the employee or authorised agents in any political activity in any country or in any professional or business undertaking or activity that could lead to a conflict of interest.

j) The written notice of termination of this contract of employment will be two (2) months by either party or two months’ gross salary in lieu of notice period. In case you leave your employment without giving requisite notice, no relieving order will be issued and settlement of dues will be at the discretion of the Management. The Management reserves the right to deduct, as liquidated damages, an amount equal to two months' gross salary from any amount that may be due to you and if the same is not available or is insufficient then the Management shall have the right to recover such amount as found due from you in any manner deemed fit.

Please sign the duplicate copy of this letter confirming your acceptance of the above terms and conditions of appointment and return it to us for office records.

Yours faithfully,


Confirmation letter

January 19, 2007

Mr. Name

Team Leader


Sub: Confirmation Letter

Dear Mr. Khan,

Based on your performance, we are pleased to confirm your services with effective January 1, 2007.

All other terms and conditions in your appointment letter remains unaltered.

Please sign and return the duplicate copy of this letter for our records.

We wish you the best of careers and long standing association.

With regards,

For XYZ Company


Manager - Human Resources

Through: Name

hope this will help you.

From India, Delhi

Making career in HR is not only about making letters and handling recruitment.....It is also of reading management books, attending seminars and updating your knowledge on HR and IR.....
I am attaching some of the articles of HR.......i hope it might be of some help to you......

From India, Mumbai

Attached Files (Download Requires Membership)
File Type: xls Competency Development.xls (54.0 KB, 345 views)
File Type: doc Mapping Process.doc (28.0 KB, 429 views)
File Type: doc Industrial Employment Standing Oder Act.doc (58.4 KB, 285 views)
File Type: doc Table showing Maharashtra Minimum Wages comprising[1].doc (644.5 KB, 145 views)
File Type: pdf accomplish-anything-you-want.pdf (65.1 KB, 229 views)


Find below the process
Recruitment includes – Telecalling / Personal Round / Compensation (CTC) proposals / Employee Joining formalities / Induction / Reference Checking / Insurance / PF
Database – Campus / Portal / Walk – ins / Employee reference
Attendance – Leave / Compensation Off
Company Policy – Policy / Forms / Formats
Job Responsibilities – Employee JD / Job evaluation
Training – Technical / Non-Technical
Performance Appraisal – Confirmation / Salary Revision / Promotion / Rewards
Succession Planning
Exit Formalities – Exit Interview / Full & Final settlement.

Above is a brief process of what HR department..
It requires lot of study about each and every stage of HR write from creating JD to Policy of the organization. I have attached the brief process of Recruitment too for ur understanding. Incase of any help let me know..
We all will be very happy to assist u..

From India, New Delhi

Attached Files (Download Requires Membership)
File Type: doc RecruitmentProcess.doc (27.5 KB, 541 views)


also pls find the some of the formats for Offer Letters and Reliving Letters... Regards Ankit 09869851356
From India, Mumbai

Attached Files (Download Requires Membership)
File Type: doc offerletters.doc (22.5 KB, 625 views)
File Type: doc Releiving letter.doc (24.0 KB, 1460 views)

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