Dear Friends, I would need your help in fordwarding me the format of Increment Letter and Confirmation Letter. ITs very urgent...... pl do it ASAP. Thanks, Regards, Shiela Shetty
From Qatar, Doha
here it is confirmation letter

January 19, 2007

Mr. Name

Team Leader


Sub: Confirmation Letter

Dear Mr. Khan,

Based on your performance, we are pleased to confirm your services with effective January 1, 2007.

All other terms and conditions in your appointment letter remains unaltered.

Please sign and return the duplicate copy of this letter for our records.

We wish you the best of careers and long standing association.

With regards,

For XYZ Company


Manager - Human Resources

i am also giving you appointment and offer letter formats which i think will help u..

offer letter

May 24, 2004



Dear Mr. ___________

This has reference to your application and subsequent interview you had with Mr. Sanjay Raina, GM (Highways) at our Delhi head office on May 16, 2004.

We are pleased to offer you an appointment with us as Senior Engineer (Highways) on a gross monthly salary of Rs. 22,000/- (Rupees Twenty Two Thousand only) inclusive of housing allowance at the project site for our Consulting Services (Project Engineer) for 4-lane of Bangalore-Mysore Highway (SH-17), Bangalore-Maddur Package. This offer will be valid till the completion of this project or till the completion of your assignment in this project whichever is earlier. On your joining and till you locate your own accommodation at the project site, if you so wish, you may avail our accommodation on bachelor status for a maximum period of two weeks. You are requested to report for work on May 26, 2004 at our Bangalore project office located at Varsha Apartment, 2nd Floor, 17th Cross, Opp. Maheshwari Hostel, Ideal Home Township, Raja Rajeshwari Nagar, Bangalore-560098, Karnataka (Contact Person: Mr. Manoj Kumar, Office Manager, Tel: 080-30902397).

This is a letter of intent. Formal appointment letter giving terms of your employment will be handed over to you after your joining.

Please sign the duplicate copy of the letter as a token of your acceptance and return it to us for office records. You are requested to bring photocopies of your testimonials, colored passport size recent three (3) photographs and enclosed Mediclaim Insurance Form duly filled-in at the time of joining.

Yours faithfully,


appointment letter: -



Dear _____________________________

This has reference to our Letter of Intent dated _ . We are pleased to offer you an appointment with us as ----------for our --------------------------------------------------l. This offer will be valid till the completion of this project or till the completion of your assignment in this project whichever is earlier. The terms and conditions of your employment are as follows:

Section-I: Administrative

a) Your Position :

b) Your Senior Officer :

to whom you will report

c) Location :

d) Address :

e) Hours of Work : Normally 8 hours a day, 6 days a week

f) Reporting Date :

g) Nature of Duties :

Section-II: Financial Data

a) Salary and Allowance:

i) Basic Pay : Rs. 22,500 per month

ii) House Rent Allowance : Rs. 10,000 per month

iii) Transport Allowance : Rs. 750 per month

iv) Advance Incentive Bonus : Rs. 1,500 per month


Total Rs. 34,750 per month


b) Reimbursement:

The following reimbursements will be allowed on submission of the supporting documents every month:

i) Office Wear & Maintenance : Rs. 1,500 per month

ii) Conveyance : Rs. 7,500 per month

iii) News Papers, Books & Periodicals : Rs. 750 per month

iv) Academic Research & Professional Pursuits : Rs. 750 per month

v) Daftari Charges : Rs. 2,000 per month

c) Annual Benefits:

You will also be entitled to the annual benefits as follows:

i) Health Care, Dental and Medical : Rs. 12,000 per annum

ii) Leave Travel Concession for self and family : Rs. 21,000 per annum

The above Salary & Allowance, Reimbursement and Annual Benefits package includes housing allowance at the project site.

Section-III: Company/Miscellaneous Information

a) You shall be on probation for six (6) months. Thereafter, your performance will be reviewed and if found satisfactory, your services will be confirmed by a letter of confirmation. During probationary period, your employment can be terminated by either side by giving one month’s notice or one month’s gross pay in lieu of notice.

b) Statutory deductions, if any, will be made from your salary as per the prevailing law of the country. However, for your income tax you shall be personally responsible for filing returns etc. The company will provide you the tax deductions certificate, if applicable at the end of each financial year.

c) You will be entitled for 9 days medical leave per annum. Your request for medical leave should be duly supported with a medical certificate signed by registered medical practitioner. In addition to this, you will be entitled to earned leave at the rate of 21 working days per annum after completion of one year. You may avail leave earned with the prior information/permission and approval of senior management.

d) Your appointment shall be subject to your being declared physically fit. Even thereafter, in case it is considered essential, you shall have to undergo periodical or special medical examination from such a doctor as may be nominated by the company for the purpose of determining whether or not you are medically capable of carrying out your duties and if you are found medically unfit your services are liable to be terminated.

e) That you shall strictly abide by the rules, regulations, office order and instructions issued by Senior Management from time to time.

f) That you shall have to carry out such duties as are assigned to you and during such hours including split duty hours as may be directed by Senior Management and your superiors from time to time which in the event of your refusal will amount to gross misconduct.

g) That during your employment with us, you shall not work anywhere else directly or indirectly, part time, or full time, honorary or in any other capacity without written approval of Senior Management and you shall not disclose to anybody any confidential information available to you in the course of your employment with the company.

h) For all other matters not herein specified, the company's conditions of service and service rules and amended from time to time shall be applicable.

i) Any instance of improper conduct, misconduct, gross negligence or abandonment of the position to which you have been appointed shall constitute sufficient grounds for immediate dismissal. In such an event, payment of salary and all other payments shall cease as per the date of this dismissal. Improper conduct shall be deemed to include direct or indirect participation by the employee or authorised agents in any political activity in any country or in any professional or business undertaking or activity that could lead to a conflict of interest.

j) The written notice of termination of this contract of employment will be two (2) months by either party or two months’ gross salary in lieu of notice period. In case you leave your employment without giving requisite notice, no relieving order will be issued and settlement of dues will be at the discretion of the Management. The Management reserves the right to deduct, as liquidated damages, an amount equal to two months' gross salary from any amount that may be due to you and if the same is not available or is insufficient then the Management shall have the right to recover such amount as found due from you in any manner deemed fit.

Please sign the duplicate copy of this letter confirming your acceptance of the above terms and conditions of appointment and return it to us for office records.

Yours faithfully,



Name of the candidate

From India, Delhi
Hi Sheila,

Find below the format of Increment Letter.


Date : ____________





Dear Mr ____________,

Consequent to the review of your performance during the period of ____________ ( Date ) to _____________ ( Date ), we have pleasure in informing you that, w.e.f ( Date of confirmation ), your services are being confirmed as _______________ ( Designation ),____________ ( Location ) and your salary is being increased as follows :

Break up of Salary


Basic Rs


Conveyance Allowance Rs



PF Rs Employer’s Contribution towards PF

BONUS Rs Paid Annually


The other terms and conditions of your appointment remain unchanged.

We look forward to your valuable contributions and wish you all the very best for a rewarding career with the organisation.

Please sign the duplicate copy of this letter as a token of acceptance of the same.

Name Name of the Employee


From India, Ahmadabad
hi, PFA the details Riji
From India, Kochi

Attached Files
File Type: doc sam_201.doc (20.5 KB, 423 views)

Hi, Dear all plz find the lellter fromats which are useful. Cheers! Ashish shekher
From India, Chicalim

Attached Files
File Type: doc format_increment_letter_343.doc (22.5 KB, 1216 views)
File Type: doc format_cancellation_letter_187.doc (19.0 KB, 490 views)
File Type: doc format_apponitment_lettertrainee_514.doc (25.5 KB, 517 views)
File Type: doc format_appointment_letter_124.doc (36.0 KB, 506 views)
File Type: doc format_confirmation_letter_110.doc (22.0 KB, 713 views)

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