Office Policy Manual - CiteHR
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Writing a complete employee manual from scratch is a difficult task ... but it doesn't have to be that way! The Office Policy Manual's professionally written policies are adaptable and flexible. Not only does Office Policy Manual cover a huge spectrum of topics, it also provides you with multiple policy options per topic. Your business needs to set policy. Your employees deserve a well-written employee manual. Office Policy Manual makes it easy and inexpensive to do both!

1.Our Company
  • Introduction
  • Welcome Letter from the President
  • Company History
  • Company Objectives/Mission
  • Organization Chart
  • Statement of Growth, Profit, and Business Plan
  • Statement of Commitment to Employees
  • Continuity of Policies - Right to Change or Discontinue
  • Acknowledging Receipt of Policy Manual
  • Acknowledging Electronic Receipt of Policy Manual


2. Employment Policies
  • Recruitment
  • Announcement of New Positions
  • Employee Selection Process
  • Employment Eligibility Verification — Form 1-9
  • Immigration Law Compliance
  • Equal Opportunity
  • New Hire
  • Rehire
  • Relatives
  • Return to Work after Serious Injury or Illness
  • Employee Orientation
  • Confidentiality of Company Information
  • Conflict of Interest
  • Medical Evaluations and Interviews
  • Disability Accommodation
  • Outside Employment
  • Grievance Procedure
  • Gratuities to Government Employees or Officials
  • Gratuities to Customer or Supplier Representation
  • Inventions and Patents


3. Employment Status & Records
  • Anniversary Date and Reinstatement
  • Reinstatement
  • Employment Classifications
  • Access to Personnel Files
  • Consent to Release Information
  • Background Checks
  • Authorization to Provide Information
  • Performance Review and Salary Merit Increases
  • Performance Improvement
  • Job Descriptions
  • Equal Pay


4. Employee Benefits
  • Vacation
  • Child Care
  • Holidays
  • Workers' Compensation Insurance
  • Sick or Personal Leave
  • Voting
  • Jury Duty
  • Military Service
  • Bereavement Leave
  • Relocation of Current or New Employees
  • Temporary Assignment Allowance
  • Professional Memberships
  • Health Insurance
  • Health Benefits Continuation (COBRA)
  • Short-term Disability Insurance
  • Long-term Disability Insurance
  • Life Insurance
  • Employee Assistance Program
  • Flexible Spending Account
  • Employee-Incurred Expenses and Reimbursement
  • Mileage Reimbursement
  • Travel Reimbursement
  • Required Management Approval
  • Educational Assistance
  • Parking
  • Kitchen — Break Room
  • Employee Recognition
  • Matching Gifts Plan


5. Payroll
  • Salary Administration
  • Payroll Deductions
  • Shift Premium
  • Timekeeping
  • Payday
  • Pay Deductions
  • Pay Advances
  • Overtime Compensation
  • Termination


6. Workplace Guidelines
  • Record Retention
  • Employer Security
  • Employee Safety
  • Injured On the Job
  • Emergency Instructions
  • Employee Privacy
  • Workplace Search Policy
  • Workday
  • Smoking
  • Meal and Rest Periods
  • Non-Business or Social Visits
  • Use of Company Vehicles
  • Use of Rental Car on Company Business
  • Emergency Closings
  • Flextime
  • Telecommuting
  • Compressed Workweek
  • Cell Phone Policy
  • Telephone Use
  • Medical Leave of Absence
  • Family Leave, Parental Leave and Pregnant Employees
  • Family Leave
  • Pregnant Employees
  • Leave of Absence and Military Leave
  • Visitors
  • Recreational Activities–Sponsorships
  • Code of Conduct
  • Substance Abuse
  • Drug and Alcohol Policy
  • Drug Testing
  • Attendance
  • Dress Code
  • Sexual Harassment
  • Workplace Violence
  • Workplace Emergency Plan
  • Political Activities


7. E-Policies
  • General Principles
  • User Responsibilities
  • Access to Information Technology Resources
  • Abuse of Information Technology Resources
  • Unauthorized Use and Sanctions
  • Management Access to Technology Resources
  • E-mail Policies
  • Spyware Policy
  • Internet Usage Policy
  • Content Filtering
  • Internet Access and Administration
  • Making Company Purchases over the Internet
  • Virus Protection
  • Internet Security
  • Internet Miscellaneous
  • Disaster Recovery Policy

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