Employee Personal File Xls Download - CiteHR
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Hi Seniors, Can any one explain me whar are the documents to be filed in Employee personal file and seqeuence of order. Regards Mr.Sanjay
Dear Sanjay,
the following documents are to be filed in the personla file:
1) Company employment form (filled at the time of interview)
2) Employee's resume along with the employment form.
3) Joining formalities documents and other related documents.
4) Other documents filed as per the situation (like experience certificate, service certificate, etc.)
5) Photo of the employee
6) Address and other information of the employee

Hi, Pls find attachment. This will be useful for you. Thanks Jennifa

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File Type: xls Employee personal file.xls (33.0 KB, 9717 views)

Dear Sanjay,
Following documents are to be filed along with cv and Employment Application form :
1. Date of Birth certificate
2. Educational certificate
3. Two passport size photographs
4. Experience certificate
5. Residential proof.
6. Copy of driving License (If Any).
7. Proof of Last Salary Drawn.
8. Proof of vehicle (If Any)

Dear jaladhimallesh, I highly suggest you to use the search tab in this community for any related queries because there are are loads of information on to the same topic...
Hi Jalad,
The following also can be considered
Copy of PAN Card
Address proof
Experience certificate or Relieving letter with the copy latest pay slip from the previous employer
Offer Letter and Appt. letter which has been by you (New Employer)

Why dont you make a list of documents that you feel are required for the Personal Records of employees.
We will surely help you complete the task. But first show some of your own initiative please.
Best Wishes,
Vasant Nair

Hi, depending upon the company you are posted in. If it is a large scale industry than protocol is being made. Take all relevant certificates signed by him/her, 2 photo copies, referrence letter. Make a file, put it in staff documents cupboard seprately.
Dear Mr Sanjay Personal files Updation Joining Report Employe Data Sheet Offer Letter Famiely Details Day wise Employe Related other Correspdance Sivakrishna HR - Assistant
Dear Sanjay,
Following is the order for keeping the employee date in Personal file.
1) Employee Resume
2) Personal Information form along with Passport size photograph
3) Test papers / Technical evaluation papers ( whichever is applicable)
4) Interview Assessement sheets with recommendations
5) Reference Checks
6) Offer Letter copy ( Accepted by the employee)
7) Appointment Letter copy
8) Joining letter
9) Educational Certificates, Experience Certificates Copies
10) Induction kit acknowledgment
After this whenever the employee is confirmed , confirmation review letter and confirmation letter.
At the end of the year , review letter/ review recommendation letter / Increment letter etc
Do feel free to mail incase you need any more clarity.
Chakradhar Reddy

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