Hi Shaba & Sherine,
While drafting a termination letter, you must remember it is legal document, that can be challenged at the court of law.
It is very important to know the level of employee for whom the letter is required. what Sherine drafted is OK for employess beyond the preview of the ID Act. But for the employees within the purview of the ID Act., the letter should be something like:
This has reference to the charge sheet dt...... issued to you on......, which has been duly received by you* on........and subsequent disciplinary enquiry.
I have gone through the report of the Enquiry Officer, and concur with him that the charges levelled against you under cl......of the Standing Orders, as applicable to you, are proved beyond doubt.
Considering the gravity of the misconduct, it has been decided to terminate your services, as your presence in the company will be subversive to the discipline of the company and against the morale of the employees. Accordingly your service is being terminated forthwith with effect from.... .
You may collect your legal dues on any working day after.... from the...department.
*if not received by him/her the proper procedure to be mentioned here
**It has to be signed by anybody, not holding the rank below the designation of the Appointing authority.
22nd July 2005 From India, Delhi