Joining Formalities [Thread 22866] - CiteHR
Megha Gautam
Hr Executive
Hr Professsional With It Company
Anuradha Singh
Human Resource
Hr Diplma Student

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Hi everyone Can you pls suggest me a list of forms which are necesssary at the time of joining. without which joinings cannot be done. Regards Mohit
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Hi Mohit,
First of all tell me you want to know about the various forms required at the time of joining in Government Office / Private Office.
Secondly, you have to join some office, or you have to prepare the list of forms required.
There are number of forms required at the time of joining in the Public Sector Undertaking (Government Office) in which I am serving. I'll try to find all the forms and forward to you whenever I get it.
With regards
RK Sinha

Hi Mohit,
I am listing couple of documents which should a new member should submit.
1. Copy of Appointment Letter with Salary Break up
2. Salary certificate from previous employer
3. Relieving letter from previous employer
4. Copy of Birth certificate
5. Copy of Educational Certificates
6. Copy of Passport With ECNR Check Status
7. Copy of Pan Card
8. Copy of Address Proof
9. Copy of credit cards in use
10. 2 Passport size photographs
11. Name and Address of two close relatives along with contact details
12. For Corporate Salary Account with XYZ Bank: Photograph,
„X Address Proof
„X Pan Card copy
„X Form 60
„X 2 Passport Size Photographs
13. List of declared dependants
These documents are generally asked by all the employer.Couple of things can differ depending on specific requirement.
Hope this will help you to start with the process.
Thanks and regards
Anuradha Singh
Anurahda has covered almost everything and I do agree……….. except for one. Hope you’ll can clear this doubt for me;
Is the Salary certificate from previous employer something which is necessary at the time of joining, without which joining cannot be done??? A relieving letter shows that he was employed at that particular organization but Salary certificates may deprive him of his ability to bargain for a higher salary when joining a new organization.
Any help, thoughts, comments are highly welcome!!!!!!
Many companies do not ask for the salary certificates.The new concept is for the salary slip now.Along with all the document which anuradha has specified,you ca even ask for the previous two months salary slip.
Hi, Payslips for 3 months(latest) will be given by the time of releiving to the employee as per my opinion salary certificate is not asked by the employer by the time of joining.
Thankyou for your prompt replies. Let me make it more clear. I want know the list of forms(statutory forms) which are important to be filled by a new joiner. Like we get PF & ESI nomination forms. other than these what all forms are required as per the Law to avoid any legal complicaions later on.
Hi Mohit,
Salary certificate is not so important because you already discussed their salary and offered as per discussions. The important part is resignation and acceptance letter. At times what happens that candidates negotiate their salary with the present employer while showing offer letter, which is very bad practice now these days. Therefore after giving offer letter ask immediately to send their resignation letter and at the time of joining tell them to come along with acceptance letter.
Rest formalities, you have already got the answer.
Hope it will help you out.
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