Respected seniors,
I am working in a IT firm. As it happens in many of the companies we are also facing the late coming problem. Our office time is from 10 am to 7 pm. However almost all (except the ladies) employees stay late till 8:30 pm and sometimes even 9 pm. However myself being the HR, the management is asking me to make the employees come on time because generally they use to reach office by 10:15 am and sometimes even by 10:30 am. When i asked them to come on time they anwered we stay late and if you want us to come on time you need to allow us to go on time that is 7pm.
Seniors I will be very grateful if you kindly provide me some ideas to tackle this problem. I have got stucked in between management and the employees.
Thanks and regards,
Priyanky

From India, Bhubaneswar
make a policy for being on time for example--" employes should be in offce by 9.45max -- 3 late coming ll b allowed in a month for the rest for each 2 or 3 late comings half day salary ll be deducted from the salary "
-- employees ll be on time if not in case u can convince the mgt k u r reducing the cost of the company

From India, Hyderabad
ya i agree with Ms. Swarnalata, you may frame some kind of policy specially for late coming. At the same time you must leave the employees on time. depends upon the work they have to stay late so that time you have to convince the employees. they are not a govt employees so as a hr you have to strict in this kind of late coming. first you have to frame a policy and get approval from mgmt then implement it. surely you will see some changes from employees.
From India
thanks for your suggestions. I will definitely try to implement this. But the main problem lies in their staying late in the company which they willingly do and we cant afford to loss it.
From India, Bhubaneswar
Incase you think tht employees are staying late in the office willingly, thn u can also add one more point in your policy of not sitting late in the office beyond 07:15....if at all due to workload anyone wants to sit late then he needs to take permission from respective HOD maybe via email and copy to HR.
From India, Mumbai
I do agree with the employee saying that they are extending their time..
If the timings is between 10 to 7. You can allow them till 10:30 am that doesnt have problem to management. If it is crossing 10:30 am for that prior permission should be taken from reporting manager.
If an employee is coming late continuosly late for 3 days above 10:30 am without permission, 1 hour salary should be deducted. You should convice top management for allowing employees till 10:30, if not you should convice management to make strict time for leaving office is 7 PM. If company is insisting any employee to extend the timings beyond 7 pm, extra hour pay should be paid....
I think this would help....

From India, Bangalore
Dear Priyanky,
Greetings..!!
you may also introduce one New system i.e Flexi hrs..
Firstly fix the working hrs of the Company like 8 hrs (excluding Lunch + tea time)
Secondly fix the Office open time i.e from morning 10 to night 10 Pm..
Now , Employee has to manage them 8 hrs per day.. on initial period you may start with Weekly base.
Thats, employee has to manage them 48 per wk.. if they are work more than 48 hrs then they must have to take approval of HOD/ management..
If they can not manage them 48 hrs per week then you can cut off from them salary.
This is good way to settle them Timing problem...
We are also belongs from IT Company, and we are working with this Flexi Hrs...
Hope you will get good response from your employee...

From India, Vadodara
Dear Priyanky,
Greetings..!!
you may also introduce one New system i.e Flexi hrs..
Firstly fix the working hrs of the Company like 8 hrs (excluding Lunch + tea time)
Secondly fix the Office open time i.e from morning 10 to night 10 Pm..
Now , Employee has to manage them 8 hrs per day.. on initial period you may start with Weekly base.
Thats, employee has to manage them 48 per wk.. if they are work more than 48 hrs then they must have to take approval of HOD/ management..
If they can not manage them 48 hrs per week then you can cut off from them salary.
This is good way to settle them Timing problem...
We are also belongs from IT Company, and we are working with this Flexi Hrs...
Hope you will get good response from your employee...

From India, Vadodara
Dear Priyanki,
Tell your employees, that coming in late and staying late to compensate the late coming can only be done by employees who are paid wages on basis of hours worked, i.e., Time Rate Payment which is usually applicable to blue collar workers.
So, the above excuse is not valid.
Regards,
SC

From India, Thane
Dear Priyanky,

Under the Flexible Starting Times Program employees have an increased responsibility to fit their work hours to the needs of the work situation. The degree to which employees may utilize flexibility in varying their starting time will depend on what the work situation allows (as defined by management). The Manager and Supervisor have the final responsibility. Imbalances that would adversely affect the work may be remedied in a variety of ways:

- Making clear to employees the approximate number needed by certain times in the

morning, and then letting them decide among themselves who will cover what time.

- Limiting the range of starting times for the section or particular employees.

- Rotating early and late times to ensure fairness.

- Requesting certain key employees to keep to specific times.

- Requiring advance notice of significant changes from a regular pattern of starting time.

Let’s start over with flex time policy is a good place to start. Create a manageable system where time due is written down and reviewed and policies about when it can be taken are clear for everyone. Be sure to come up with a fair way to count flex time that may already be due when you start the new system.

Cheers and best regards,

John

From China, Shanghai






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