hi to this list you can prob add * Probation Review Form * Confirmation Letter * Resignation Acceptance Letter * Relieving letter Also find attached the format for training and placement Regards
From India, New Delhi
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hi mvijay dont worry, it is all in cite hr u just enter whatever letters/format u want in quick search placed at top left.. if find any difficulty then tell me pl. regards manish
From India, Delhi

Hi! Manish I am attaching the format of candidate evaluation form , might be of use to you. If you get some more info on some formats pls post them. Neha :)
From India, Chandigarh
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File Type: doc interview_assessment_form_349.doc (119.5 KB, 1503 views)


hi all,

i am giving under the formats /letters which can help u all..

Call letter

Date xxxxx

Name & Address of the candidate


Dear Sir,

This has reference to your application for a suitable post in our Organisation and the subsequent discussion that we had today on the same.

You shall be appeared for an interview at the following address on xxxxxxxxxx at xxxxxxam.




Ph. : xxxxxxxxx

You are requested to carry all your testimonials with you for the interview. Kindly confirm your attendance two days before the said date.

Thanking you,

Yours faithfully,


Offer letter

May 24, 2004



Dear Mr. ___________

This has reference to your application and subsequent interview you had with Mr. Sanjay Raina, GM (Highways) at our Delhi head office on May 16, 2004.

We are pleased to offer you an appointment with us as Senior Engineer (Highways) on a gross monthly salary of Rs. 22,000/- (Rupees Twenty Two Thousand only) inclusive of housing allowance at the project site for our Consulting Services (Project Engineer) for 4-lane of Bangalore-Mysore Highway (SH-17), Bangalore-Maddur Package. This offer will be valid till the completion of this project or till the completion of your assignment in this project whichever is earlier. On your joining and till you locate your own accommodation at the project site, if you so wish, you may avail our accommodation on bachelor status for a maximum period of two weeks. You are requested to report for work on May 26, 2004 at our Bangalore project office located at Varsha Apartment, 2nd Floor, 17th Cross, Opp. Maheshwari Hostel, Ideal Home Township, Raja Rajeshwari Nagar, Bangalore-560098, Karnataka (Contact Person: Mr. Manoj Kumar, Office Manager, Tel: 080-30902397).

This is a letter of intent. Formal appointment letter giving terms of your employment will be handed over to you after your joining.

Please sign the duplicate copy of the letter as a token of your acceptance and return it to us for office records. You are requested to bring photocopies of your testimonials, colored passport size recent three (3) photographs and enclosed Mediclaim Insurance Form duly filled-in at the time of joining.

Yours faithfully,


Appointment letter



Dear _____________________________

This has reference to our Letter of Intent dated _ . We are pleased to offer you an appointment with us as ----------for our --------------------------------------------------l. This offer will be valid till the completion of this project or till the completion of your assignment in this project whichever is earlier. The terms and conditions of your employment are as follows:

Section-I: Administrative

a) Your Position :

b) Your Senior Officer :

to whom you will report

c) Location :

d) Address :

e) Hours of Work : Normally 8 hours a day, 6 days a week

f) Reporting Date :

g) Nature of Duties :

Section-II: Financial Data

a) Salary and Allowance:

i) Basic Pay : Rs. 22,500 per month

ii) House Rent Allowance : Rs. 10,000 per month

iii) Transport Allowance : Rs. 750 per month

iv) Advance Incentive Bonus : Rs. 1,500 per month


Total Rs. 34,750 per month


b) Reimbursement:

The following reimbursements will be allowed on submission of the supporting documents every month:

i) Office Wear & Maintenance : Rs. 1,500 per month

ii) Conveyance : Rs. 7,500 per month

iii) News Papers, Books & Periodicals : Rs. 750 per month

iv) Academic Research & Professional Pursuits : Rs. 750 per month

v) Daftari Charges : Rs. 2,000 per month

c) Annual Benefits:

You will also be entitled to the annual benefits as follows:

i) Health Care, Dental and Medical : Rs. 12,000 per annum

ii) Leave Travel Concession for self and family : Rs. 21,000 per annum

The above Salary & Allowance, Reimbursement and Annual Benefits package includes housing allowance at the project site.

Section-III: Company/Miscellaneous Information

a) You shall be on probation for six (6) months. Thereafter, your performance will be reviewed and if found satisfactory, your services will be confirmed by a letter of confirmation. During probationary period, your employment can be terminated by either side by giving one month’s notice or one month’s gross pay in lieu of notice.

b) Statutory deductions, if any, will be made from your salary as per the prevailing law of the country. However, for your income tax you shall be personally responsible for filing returns etc. The company will provide you the tax deductions certificate, if applicable at the end of each financial year.

c) You will be entitled for 9 days medical leave per annum. Your request for medical leave should be duly supported with a medical certificate signed by registered medical practitioner. In addition to this, you will be entitled to earned leave at the rate of 21 working days per annum after completion of one year. You may avail leave earned with the prior information/permission and approval of senior management.

d) Your appointment shall be subject to your being declared physically fit. Even thereafter, in case it is considered essential, you shall have to undergo periodical or special medical examination from such a doctor as may be nominated by the company for the purpose of determining whether or not you are medically capable of carrying out your duties and if you are found medically unfit your services are liable to be terminated.

e) That you shall strictly abide by the rules, regulations, office order and instructions issued by Senior Management from time to time.

f) That you shall have to carry out such duties as are assigned to you and during such hours including split duty hours as may be directed by Senior Management and your superiors from time to time which in the event of your refusal will amount to gross misconduct.

g) That during your employment with us, you shall not work anywhere else directly or indirectly, part time, or full time, honorary or in any other capacity without written approval of Senior Management and you shall not disclose to anybody any confidential information available to you in the course of your employment with the company.

h) For all other matters not herein specified, the company's conditions of service and service rules and amended from time to time shall be applicable.

i) Any instance of improper conduct, misconduct, gross negligence or abandonment of the position to which you have been appointed shall constitute sufficient grounds for immediate dismissal. In such an event, payment of salary and all other payments shall cease as per the date of this dismissal. Improper conduct shall be deemed to include direct or indirect participation by the employee or authorised agents in any political activity in any country or in any professional or business undertaking or activity that could lead to a conflict of interest.

j) The written notice of termination of this contract of employment will be two (2) months by either party or two months’ gross salary in lieu of notice period. In case you leave your employment without giving requisite notice, no relieving order will be issued and settlement of dues will be at the discretion of the Management. The Management reserves the right to deduct, as liquidated damages, an amount equal to two months' gross salary from any amount that may be due to you and if the same is not available or is insufficient then the Management shall have the right to recover such amount as found due from you in any manner deemed fit.

Please sign the duplicate copy of this letter confirming your acceptance of the above terms and conditions of appointment and return it to us for office records.

Yours faithfully,


Confirmation letter

January 19, 2007

Mr. Name

Team Leader


Sub: Confirmation Letter

Dear Mr. Khan,

Based on your performance, we are pleased to confirm your services with effective January 1, 2007.

All other terms and conditions in your appointment letter remains unaltered.

Please sign and return the duplicate copy of this letter for our records.

We wish you the best of careers and long standing association.

With regards,

For XYZ Company


Manager - Human Resources

Through: Name

i think u will enjoy and get benefit from this.. anything else i can help u pl. feel free to write .. and i contributed this only with the help of cite hr member they sent me these formats so i am sharing with u all.. as we are one community and here for helping each other



From India, Delhi
Hi Manish
this is revathi .i am a fresh MBA & i got to a new corporate office.My GM wants me to do all the formating &letters of HR.Being new to the field i was looking for help & ur details r of great help to me,but please send the attachments of the formats & letters to my id
Thank You

hi manish
thank you for the conformation letter,today it helped me a lot,i made little changes which suits my organisation &used it,it was apreciated,thank you so much, i will need more of the formats & letters from u since i have to submit to my MD as i mentioned earlier.
thank you lots


Hi Manish, Good posting dude, it wail help others. if u have some more information please share it. regards Mohamed :)
From Saudi Arabia

HI, I need a format for a emp accepting the SIM connection given by the company. It is to be issued to the emp from company’s end. Regards, BMC - HR
From India, Bangalore
Hi Manish,
These letter formats are really great and very helpful. keep on updating everyone.
Also I like sush_s'S docs too.
Thanks to all of you.
Keep in touch and have a wonderful day ahead!!

From India, Hyderabad
Priya Saraf
hey I am new to this site and would be glad if you could mail me the formats and letters to
I have recently completed Masters in Human Resource development and Consulting and am working as an HR executive in A real estate firm in Kolkata.

From India, Calcutta
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