General Manager-hr & Admin
Ash Mathew
Recruitments, Training`
Payroll, Statutory Compliance & General
Sr. Management Position In Human Resources
Raj Kumar Hansdah
Shrm, Od, Hrd, Pms
Hr & Training
Human Resources
+8 Others

Thread Started by #splashi

Dear Seniors,
Hope you all are sailing in the pink of your health,i need your help as i am stuck in a small problem, i need to draft a policy for misuse/overuse or you can say excess consumption of coffee at our office,The staff here is consumping too much of coffee for n number of times,which is again disturbing the monthly budget.If any body of you is willing to help me in this situation and give your valuable suggestions i would be really very great ful to you and welcome all your comments for the same.
I ll be eagerly waitng for your reply you can also send it on my email id i.e .
will be waiting....
17th December 2009 From India, Bhopal
if you are using a vending machine in the office, you can give instruction to your pantry boy to lock the machine after a particular time. Say may be you can lock the machine from 12:00 noon to 3:00pm.
17th December 2009 From India, Mumbai
Follow the coupon system and order for a coupon book as per the number of coupons required in each book which will be valid for only one month. Dharaneesh Kumar.V HR / Admin Executive
18th December 2009 From India, Bangalore
We also faced the same problem in our office. This is how we dealt with it:
* Strictly instruct the pantry boys to provide coffee at the employee desk only twice in a day. Lock/ switch OFF the vending machine for the rest of the day.
* OR Allow employees only one hour in the morning and one hour in the evening for Tea Break. Lock the machine for the rest of the day.
* Dont get coffee powder for a month and distribute tea bags instead tea ll the employees (1 or 2 for a day). Order milk powder for the vending machine. They will prepare their own tea. Now this will serve 2 purpose: a) Paucity of time/ time required to make a tea may avoid employees to have more than 2 tea in day.
b) Cost of coffee to tea will be reduced.
Check out above methods. Happy coffee!!
18th December 2009 From India, New Delhi
I'm totally against restricting use of coffee at workplace, we are not here to decide whether it's excessive or not. Let employees use these basic facilities at workplace, no restrictions please.
If companies are unable to bear even coffee expense of employees, I'm damm sure one day they are going to inform you that they are unable to bear employees salary as well. So beware of such restrictions, as they only indicate a danger zone ahead.
Best wishes,
Ashutosh Mishra
Personal website: Web Home Of Ashutosh Mishra - Home
HR Manager
Larsen & Toubro Limited
18th December 2009 From India, New Delhi
Dear All,
Any company can implement these ideas for cost - cutting.. But sometime employees argue that we are not able to work without coffee or tea.. we need it more than 2 times a day.. after all it affects on company work. What should do in this situation??? We are already suffering from this situation.
Please guide us.
Thanks & Regards,
VCAN Tech:Web Design,Branding,Multimedia,Web Application Company
18th December 2009 From India, Vadodara
Dear Uma,
Please confirm, is excessive consumption of coffee hampers the work or productivity of the staff ?? If yes, then you need to restrict to 1-2 cups a day.
Otherwise, please dont restrict the staff from having coffee...
18th December 2009 From India, Mumbai
Hi uma.....
this will taken as a small gap..
U can just modify the policy of giving Coffee at free of cost.. to 60 -40 .... tell them to pay 40%of its cost and u ll pay another 60%...And u can now serve them with any another snackes with coffee in a alternative days...So they will accept the policy..
18th December 2009 From India
Dear All,
It is also a matter of health. Excess consumption of anything is bad. You may want to advise employees if you feel they are excessively depending on it, otherwise its okay, after all its coffee. 2 - 3 cups a day is okay. More than that I guess people will land up with a bad stomach.
If you approach it as a cost issue - it will really be looked down upon. And it is not really much of a cost. There may be people in the company playing and cheating with lakhs and crores, and most of the employers look at such small costs that should not be a huge issue.
See another method of cost reduction - maybe a different brand or try negotiating with a dealer who may be able to give you extra beans at a good price. :-)
18th December 2009 From India, Madras

I am Namrata Agrawal

I completly agree with Mr Ashutosh Mishra the HR manager at LNT

I was working at a corporate company and we faced the same problem over here.in the initial phase me being the Hr manager was asked to control on a lot of stuff like consumption of coffee,use of stationary,consumption of bislery water in office andso on and later the company wanted to cut on salaries and also asked employee who's salary was above 20K per month to leave the organisation in one days notice.

I feel that what ever may be the situation there are employee who need to refresh themselves and hence they have some tea or cofee at regular intervals as it helps them to be alert and have a better focus to their work

Hence i would not be in favour of drafting any policy on this mater as the worst scenario is that u may loose some assets(good employee) from your company.(This is a true example)

A solution to this problem would be a mailer as an alert to all employee requesting them to try and have some control on their coffee consumption


18th December 2009 From India, Mumbai
Unfortunately it is these issues that create problem in the work atmosphere.
Ravi - imagine your lady boss proposing you (I wish her dead!) Wont you feel irritated (or the other way round) to work with her?
Imagine you and your colleague are together working on an HR issue (since you claim that you are in HR .. :-) ) - if your colleague comes late everyday, and because of this you have to show some work output/... wont you get frustrated?
Imagine - your employer is asking you to cut costs on coffee and is NOT willing to listen to your story of employee motivation through a cup of coffee... what will you do?
Well - you are a genius, you have people at your call or even resources to refer..but poor people like us use citehr, spare us. Please continue with your work (if you have any)

18th December 2009 From India, Madras
Hi Uma,
Drafting policy on coffee consumption is too much and also it is not professional way. our friends gave few suggestions i think its work out. Better you just send a common mail to all employees regading coffee issure or Unlock the coffee machine only particular time then give restriction to coffee boy not a employee try the above things surely it will work.
And Mr.Ravi coffee issue is also a hr issure so if possible give your suggestion otherwise leave the topic.
18th December 2009 From India
hey.. this is philanderous...coffee or no coffee ..i sure u must be thinking about hw to talk to them about the benifits of switching ovre to healthier alternatives like butter milk, lime juice rather than just pull the rug from under their feet....
u take off one benifit.. substitute with anothet HEALTHY alternative
Your approach should make the HEALTHY choice more wanting rather than making a policy on coffee usage and get employees more frustrated than they already are due to other factors that u cannot guage..
please keep in mind the relationship that will sour if a move is wrong even though the intentions are RIGHT
Patience is bitter but the result id SWEET
18th December 2009 From India, Bangalore
Hey Uma,
Hope you will be fine, ample people have given their golden words.
I just want to say.......you should introduce a health care sessions in your office by a doctor, you can get a appointment from Doc and asked him to present disadvantages of excessive use of coffe, this should be help you out to cut the company cost and also get the beneficial for you to take these kind of initiative.
Thanks & Regards
Hasan ( HR Executive)
19th December 2009
Hi Uma,
This is what we do in our office:
We have 2 tea breaks of 10 minutes each and 1 lunch break of 30 minutes. Other than that, the employees are not served anything on their desk by the office peons. This has helped us cut down our expenses on the tea/coffee consumption.
Hope this will help you a bit!
19th December 2009 From India, Chandigarh
Hi Uma: For many like me coffee is stress buster in office, at times we dont have anyone to share our problem, the helping handle comes from coffee mug with brim full coffee Regards, Bino HR Manager
19th December 2009
In my opinion its a situation which normally we all say 'PENNY WISE POUND FOOLISH'. Look at the amount of time you have to spend on reviewing the suggestion / opinion on the policy statement that you have requested for on this site. You will be spending time in developing a policy document, getting it reviewed by the management and taking the feedback of employees through their department manager and so on. Finally, you probably will see a good policy document with lot of employee de-motivation for what, just to save millionth fraction of the total cost of the company!
Instead, keep forwarding the health related tickles / small tips as to how excessive intake of caffeine adversely affect human health.
19th December 2009 From Pakistan
We are in an emotional society. If you cut something this will immediately invoke a negative response. Hence try buying small cups. This will automatically reduce your cost. You may also be able to reason this towards health awareness or so. Arrange for a health consultant to visit and talk about health, etc in the cafetaria during lunch and do this in a planned manner. Best of luck
Venkatesh Madalambadi
20th December 2009
Cheers to health benefits…

…Of Multiple Sponsored Studies

DRINKING three cups of coffee a day cuts your diabetes risk by 25%, finds a study. Drinking four cups of tea, apparently, also has the same effect. The sensible thing, then, of course is to drink four cups of tea and three cups of coffee: you cut your diabetes risk by 50%. Of course, to drink such quantities of these bitter beverages, you would need to add some milk and a little, just a teeny little, bit of sugar to each cup. If doubts over all those cumulative calories begin to niggle, there’s another study to reassure you — a cup of coffee packs as many antioxidants as one orange.
But then, no harm in popping an orange as well, just in case. Now, one principal function of vitamin C, which just sloshes around inside an orange, is to help the body absorb iron. If you already have taken the trouble to ingest a lot of vitamin C, you might as well get hold of some dietary iron as well. That means red meat, or well, at least spinach or beetroot. As a compromise, you pack the lot into a sandwich, choosing brown bread, for the fibre. If you’re making such huge concessions to health already, you’re probably justified in slathering on a blob of butter to that coarse bread and layering it with perhaps a thin slice of cheese — you know these things are good for you, after all, people have been eating them for ages. Now if you feel a pang of guilt over the fat in the meal, the logical thing to do is to consume something that will break the fat down. Red wine, a study has found, lowers your risk of getting a heart attack. So that’s a safe choice. Another study has found that whisky has a similar function. Set theory will tell you that if either study has got it wrong, but not both, the only way to ensure you have the right solution is to create an overlap between the two. A glass of this, a glass of that, a bough, a book and you — all in the cause of fighting diabetes. Raise a toast to those studies, never mind if some of them are sponsored by the manufacturers of the foods whose virtues they extol!

The Economic Times
16th December 2009
20th December 2009 From India, Chennai
In certain threads; queries have been raised as to "why HR is a thankless job" and "why HR are most hated in an organization".
The ANSWER, I think has been presented beautifully in this thread.
So many HR talents, busy in discussion for DRAFTING a POLICY for EXCESSIVE COFFEE CONSUMPTION... (actual Drafting will, hopefully, take place later, maybe after 20-30 pages of posts and discussions).
POLICIES for this and that... for everything an employee is supposed to do or not to do. I guess, even toddlers are not put under such DISCIPLINE.
No wonder, one can understand how employees feel about HR.
Hope the posters to the following threads, get some food for thought.
<link outdated-removed>
Warm regards.
20th December 2009 From India, Delhi
better have a discussion with your employees .. openly.. involve them in making a proper decision .. cost cutting in coffee ! ha thats impossible and very cheap.
21st December 2009 From India, Mumbai
In our office we were also facing the problem of excess use of coffee & Tea. I feel it is best to keep a register near each machine which needs to be signed by the employees if they are having coffee/ tea. At the end of the day compare it with the reading in the vending machine. In this way you can monitor whether the excess use is from the employees or the office boys who consume it more.
Hope this would give a better idea on how to create a track on the excess usage
21st December 2009 From India
Wont this make employees feel that they'd rather not have coffee?
Please do let us know the honest opinion of employees on this system. To my observation - it is such kind of an act that results in the total failure of employee motivation.

I understand when people say that the management is tough on such decisions, but for once talk back and ask them "What difference is it going to make by stopping or highly monitoring them on coffee consumption except for lowering their motivation?"

Monitor on performance, guide employee if their attitude is failing. On such kind of allowances we should not set a limit or rather a "monitoring system".

Majority of us are in the opinion that the HR should not encourage on going ahead with reducing consumtion of tea/coffee. Use the HR position to the benefit of both employees and Employer. Use the power of this position and let the employers know that it makes no sense at the end of the day! (The power here is the ability to present the employees to the Management) - In a diplomatic, yet a strong message conveyed manner.

21st December 2009 From India, Madras
Moreover, One need not go around making POLICIES for such small issues, then issuing CIRCULARS and Notices (which you can be sure, none will take seriously) and then keeping an eye/monitoring employee usage follow-ups.
We tend to TRIVIALiZE HR by doing all this.

If one wants to effectively drive home the message; then switch-off the vending machine for a day (or few hours for a few days); put up a small sign nearby -"PLEASE AVOID EXCESSIVE & WASTEFUL INDULGENCE".
Utilize the time in hand to make GOOD POLICIES which tend to motivate employees thereby enhancing productivity.
Warm regards.
21st December 2009 From India, Delhi
Hi All, I’m totally with the view of Mr. Ashutosh Mishra. If any one use more cup of tea or cofee it will be harmfull for him. Please take it easy. Regards Ajay Sharma
22nd December 2009 From India, Lucknow
Dear Uma,
You can stipulate coffee/tea only twice a day one at 11.00 AM in the morning and the second at 4.30 PM in the evening, you need to educate your employees about the management policy through meetings and lecturers and the ill effect of coffee/tea on health. You should present yourself in such a way that that you have concern for your employees
23rd December 2009 From India, Bangalore
I’m strongly against any such suggestions of 60-40 ratio. All these craps indicates work culture of a La-La company.
27th April 2010 From India, New Delhi
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