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Dear All, Please send me termination letter format for unauthorized absenteeism. Remya
From India, Kochi



Dear Mr.

Ref: 1. Appointment Letter dated .

2. Employee I.D. No :

Sub : Severance/Termination of Service

With regret we hereby inform you that your employment with us stands terminated with effect from closing business hours today i.e., (date)

You have violated/breached following terms and conditions of letter of appointment/service agreement i.e., Long Absentism without permission forcing us to invoke the right vested with us under clause 9 and resultant termination with immediate effect.

Further a thorough audit will be conducted in respect of sites acquired by you to our satisfaction, in the event of any further breach of trust/misrepresentation/illegal gratification/unjust enrichment/misappropriation be noticed appropriate steps shall be taken by us against you to recover the same.

Further we reserve our right to take appropriate action against you for any act or omission committed by you during the period of your employment with us which come to our knowledge later point of time and also in the event of any claim being raised by any person against, you shall be responsible and liable to settle such claims at your own cost and efforts without reference to this termination.

From India, Madras
Directly you can not terminate for un authorized absenteeism, there is a proces for termination first step is charge sheet, then enquiry on facts of absenteeism and finally if it is proved on enquiry "unauthorized absenteeism" then only you can terminate.

Charge Sheet formet Enclosed as a first step.




You are informed as under:

You have been absenting from work consistently and on perusal of your attendance record, it has been found that your attendance has been highly irregular. You remained absent continuously since ______to till date without prior sanction of leave. Thus you remained absent for more than ten consecutive days and your attendance record for the period from February _____ to November _______ is mentioned below:

Month Days absent Total Days

February 14, 15 and 16 03

October 09 to 14 05

Total 08

Your absence has seriously affected the work schedules in your department. The above unauthorized absence if proved on your part shall amount to misconduct in accordance with clauses 20(f), (k) of the Model standing orders, under the provisions of A.P. Industrial Employment (Standing Orders) Rules 1953, which are applicable to our company and the same reads as follows:

20(f) habitual absence without leave, or absence without leave for more than ten consecutive days

20(k) ……. commission of any act subversive of discipline

Now, therefore you are, directed to show cause within 48 hours from the date of receipt of this charge sheet as to why disciplinary action shall not be, taken against you. Should you fail to submit your explanation within the above-stipulated time, it will be, deemed that you admit the charges framed against you and have no explanation to offer and appropriate disciplinary action shall be, initiated against you in accordance with law.


Manager - HR

From India, Hyderabad
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