Help Me For Preparing A Project Completion Letter - DOC Download - CiteHR
SomGollakota
It Management
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Dear Seniors,
A very Goodmorning to all,
I am working as an HR Admin for a software firm in kerala.
One month back I hired a parttime temporary employee for a software project for one month duration.
Given all the agreement and contract to him.
Now he finishes the project successfully.
I need to give him a wriitten letter of acknowledgement of project completion and settlement of payment.
Kindly give me any samples if available.
Meanwhile I am searching in the internet . If I found I will let you know.
Please help me in preparing a project completion letter to the employee who finishes the project.
Thanks And regards
Soja Oliver
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Thanks Ravi I searched and found one. I am attaching herewith Is that fine please chek if possible

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File Type: doc Relieving certificate.doc (23.0 KB, 1636 views)

Hey Ravi,
I have one question/concern about the content in your sample letter. For example, you gave an employee such a letter stating in definitive "His potentials will prove to be a substantive asset to any establishment/organization...". Reading that statement, I hire this individual. As luck might have it, this individual goofs up in my company and I end up losing money/business etc. I would certainly take him/her to court for goofing up my business. But what are the chances of me suing your company for stating he will be an asset to any organization? Obviously, (s)he was successful in your organization, just as obviously, (s)he was not so successful in my organization (where (s)he was hired based on your recommendation letter.
I am just playing the devil's advocate for a moment here. Wouldn't giving such definitive recommendation letters run the risk of being detrimental to the company in future? Wouldn't something in terms of the following be a better choice of words? "His/Her performance during the aforementioned period was satisfactory and met or exceeded the standards set by our organization. We wish him/her continued success in his/her future endeavors."


Thanks,
-Som G


Great thoughts, great explination. True, I haven't worked in India in past 15 years, and while in India, I worked for a year or two. At that time, companies were more focused on hiring than reference checking (no one would ask for references).
My point is, there is a difference betwee "we found him to be an excellent performer" and "he would perform excellently in any company he goes". I always have an escape route in the first one - "I found him to be an excellent peformer. You did not. There is nothing much I can do about it." There is no such escape route in the second version as it is more definitive - I am speaking from your perspective "I found him excellent, and if you hire him, you will find him excellent too". If you believe that, hire him, and not find him excellent, you would be upset for trusting my statement about you. Is it not? In the US, where I have been for past 15 years, companies seldom give personal references on a written letter head or in an email for future reference. We send appreciation emails for a job well done, all the time. But "to whomsoever it may concern" kind of personal reference letters usually do not come along too often - for the fear of getting sued. Many companies have strict policies against that. However, two to three professional references are asked by hiring managers/recruiters, and usually given by colleagues/managers from a person's previous places of work on phone.

Well, I guess we have gone off topic of this thread. But I do like the information you have provided. I am returning to India in December and have been learning about the work and work culture in India for past many months. So, your views are much appreciated and helpful. We can take this offline and continue the conversation on private messaging, if you like.
Thanks again.
-Som G


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