Cite.Co is a repository of information and resources created by industry seniors and experts sharing their real world insights. Join Network
dear first wht u have to do is
1- create list of employees with their designation and maintain file for each employee
2- create hr document which you want to use in your organisation(u can take example from citehr)
3- leave standards
4- Attendance styles
you can start your hr department like this
trainings:- induction training maunal
go step by step if you need any help send me a msg

From India, Panipat
Dear Rameshnaidu, For the time being, the Emp Handbook that I have posted is sufficient to start with. Later on you can include few more new policies to that on a need basis. Regards, Narendra
From India, Hyderabad
dont b confused go 1 by 1 step ahead. first work on HR amanual and then make excel sheet mentioning all employees data.n then start preparing letters ,formats.
From India, Mumbai
Dear Preeti,

First of all find out whether employees database is available with company or not? if yes then upgrade the same and if not then start with this first. Collect all credentials of your employees, maintain database or their personal files which will help you in future.

Secondly prepare Organizational chart both for HO n site. Ask HOD/ concerned site incharge to send you the necessary detail and accordingly you prepare it or you can even ask them to send you the chart. This is what we do in our Company. Even i am from construction company and we have approx 45 site all over India.

Then prepare format of Manpower requisition, Offer Letter, appointment letter, transfer letter, termination letter etc. whichever you feel is required from company's point of you but consult your MD/ Sr. for this.

Job Description of Technical/ Non technical staff. For that you need to consult concerned HOD/ Site Incharge. Which will help you in recruitment process for finding right candidate.

As mentioned above there are other aspects also you can start with like Induction, Confirmation, Performance Appraisal, welfare activities for employees etc.

Preeti i feel you are too fresher for all these activities, and to form a Dept. your company need to appoint Sr. level person. You can do this but being fresher you need guidance from seniors so you prepare action plan for your dept. and have word with your MD. If possible suggest him to appoint Sr. level person, under which even you will be able to learn many things which will definitely help you for your career.

All da Best ..

From India, Mumbai
Dear Preeti,
Before initiating, I advise you to prepare the Employee database, for that you need to collect the data. I am enclosing an attachment of that,which I am using. From that your concept of organizational hierchy, salary systeam, Departments, Designations will be clear. Then prepare accordingly HR presenation show to your MD, which represent current Vs. proposed & cover entire section of HR viz.Recruitment, Training, Payroll, Employee welfare, Legal etc. Next step basis of your report you can discuss the priority with the management & prepare a Policy book for all employees.
Amit Ranjan

MOb - +91-9540-317-351

From India, Chandigarh

Attached Files
File Type: xls Emplyee Database Management.xls (17.0 KB, 1034 views)

The "Employee Hand Book" which you have attached will be very much helpful for Ms.Preeti.
Thankyou very much for your support.
I could find that all are very much helpful for her.
Really appreciate and feel very comfortable with this site nad its members.
Comfortable like asking advise and doubts to our close friends.

From India, Kochi
Hi...............I would like to suggest one thing try to know wt are ur boss expectation from you and wt the company wants.
1. Prepare the Organization structure and reporting structure , then you will come to know the places which are vaccant and then try to search the database.
2.See wether the policy's are underplace if not then try to make it in place.
3.And HR responsiblity is to see both about the employer and employee
basic responsiblity are :- Recruitment ,Joining formalities ,Exit formalities , Employee apprisal , employee grievances and many more
if you will feel bad and will think to quit then you wont be able to perform............try to read more HR books.
Plz feel free to ask more questions- Hetal

From India, Pune
Dear Preeti, I am atteching the HR tasks which will definately guide you with complete tasks of HRD and will help in setting up the HR. Thanks Navin Kumar
From India, Ahmadabad

Attached Files
File Type: xls HR Tasks.xls (26.5 KB, 491 views)



Review the current practices/policies [ if any]

Audit all hr activities that are performed [ even the crude format]

HERE ARE THE CORE HR KRAs [ key result areas]

KRA 1 : Recruitment/Selection

KRA 2 : Workforce Planning and Diversity

KRA 3 : Performance Management

KRA 4 : Reward Management

KRA 5 : Workplace Management and Relations

KRA 6 : A Safe and Healthy Workplace

KRA 7 : Building Capabilities and Organisational Learning

KRA 8 : Effective HR Management Systems, Support and Monitoring


• Understand the organization

• Understand the organization structure

• Understand the organization systems

• Understand the organization politics/influential people

• Understand the organization/individual roles

• Understand the organization/positions

• Understand the individual job descriptions

• Understand the job/ job specifications etc…


• Discuss the values/beliefs with senior management/CEO and the need for HR department.

• Discuss the expectations from HR department -short/medium/long term.

• Discuss with CEO, the organization's corporate objectives/strategies and how HR can contribute to the corporate objectives.

• Discuss / seek consensus on organization structure / management process.

• Discuss the current organization culture with senior management.

• Discuss with CEO/senior management the core activities/competences and business drivers of the organization.

Hi, there are some other stages also, i have mentioned only few stages of beginning . It would be too long write here. If you like to get compleate details than contact me . I will guide you how to set up HR dept.

From India, Mumbai
You can refer the above postings and get good idea about the HR Team formation. More over be specific in forming the below verticals under HR.
1) HR Admin - Administration / induction of new joiness / Employee records and complaince / Employee data base.
2) Corporate HR = Policy , Process, Compensation Management, Performance management.
3) Benifit HR = Insurance, Leave Management, Payroll.
4) Line HR or Account HR = Employee Grivence, Relations, Engagement activities, Initiatives roll out ect....
Manoj Elanjickal

From India

This discussion thread is closed. If you want to continue this discussion or have a follow up question, please post it on the network.
Add the url of this thread if you want to cite this discussion.

About Us Advertise Contact Us
Privacy Policy Disclaimer Terms Of Service

All rights reserved @ 2020 Cite.Co™