Raj Kumar Hansdah
Shrm, Od, Hrd, Pms
Manaer Hr & Admn, Prexus Health India
It - Recruiter
Arun Kumar Singh
Hr Executive
Embedded Engineer / Hr
Human Resource
Recruitment & Training
Recruitment, Emp Engagement, Retention, Accusition,
+5 Others

Hello Folks, Just wanted to know what are the documents, that are to be given to a "TRAINEE" who has joined the org. We have taken freshers as "Trainees" for a period of 6 months and have not yet decided on their employment as this decision would be based on their performance & management after 6 months.
So what are the documents I need to give them, I have given them Offer letter but how abt appointment letters? For TRAINEES do we give appointment letters? Please Advice!

From India, Hyderabad
Dear Sunita,
Every person who joins an organisation ( whether trainee, apprentice or permanent)
needs to be given an offer as well as appointment letter. It's different that not all companies follow such good HR practices............... The only difference being that appointment letters given to trainees has a different set of clauses from normal appointment letters given to employees who are joining on permanent rolls of the company.

From India, New Delhi
Thanks you for your suggestion, incase you have one such format, can you plz share it with me or atleast share tell me the imp clauses applicable for trainees.
From India, Hyderabad
Dear Sunita,
Four to five clauses would be enough...........
clause stating his joining as a trainee for period of 6 months.
clause stating stipend amount;
clause stating that his/her trainee period will be over by the efflux of time with no promise of future appointment in the company.
clause stating no statutory deduction from his stipend amount;
clause wishing him luck in his assignment with the company

From India, New Delhi
I have another question to ask Awvik, let us suppose a scenario where we decide to give these trainees a permanent employment with us, then should I give them another letter of appointment ??????
From India, Hyderabad
Dear Sunita,
Ofcourse, no question about it. It will be considered as a fresh appointment with all new terms and conditions as per your company policy. But it will only be considered after the completion of the trainee period. Don't give any hint of such promise in the trainee appointment letter.

From India, New Delhi
firstly provide the training releving letter after finish the tenure of training period and than do needful for the appointment related formalities as per norms of your comany .
From India, Delhi
Dear Sunita,
Please respond to the following queries, since these are VERY IMPORTANT and VERY RELEVANT to the issue you have raised:
1. Does your Co. have any planned and structured & documented Training
2. If you have one what are the main features/characteristics of this Scheme.
Do you have any Standing Orders/Service Conditions in your Co.? Does it have any
provision for engaging Trainees?
3. What is the Stipend that you pay to the Trainees.
4. Are they covered under ESI, PF, Bonus Act etc...?
5. Do they get leave just the way other regular employees do?
6. Can you scan and send me the Offer Letter that you have issued to these Trainees?
If you respond to my above queries I can guide you how to implement this plan properly, effectively.
I have had the experience of formulating such schemes in some of the Companies I worked for.
Vasant Nair

From India, Mumbai
Just give them Joinning Letter after successful Completion of probation period give them Appointment Letter
From Pakistan, Lahore
if you would like to take them on direct employment you can give
them as "probationer" for 6 months which can be extended for
another 6 months based on performance and a confirmation letter can be issued after that.

From India, Madras

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