PL - What Is The Format Follwed In India? - CiteHR
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In our company, they formatted CL/SL/PL for the employees approved absence from duty.
My query is that if an employee has taken entire allocated CL for the calender year by May itself, and if he takes 1 day leave, whether that absence will be treated as PL or Loss of Pay (As minimum 3 days is required for taking PL)
Please clarify me on how many times a person can take PL in a calender year, if he has enough PL's in his/her credit.
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Every company frames its own policies with respect to leave. If your company has a rule of allowing 3 PL continuously in one go then 1 day leave can not be a PL so it will be loss of pay, as you said he has already exhausted all CL.
PL is granted with following conditions:
1 - one must have enough PL in his/her account
2 - The work must permit him/her to be absent for the said period
If above 2 conditions are satisfied then company may not have any problem in allowing the employee to go on PL.
Also, CL is never allowed to be exhausted all in one go. For example if in a year you allow 8 CL then maximum 2 CL per quarter are allowed.
Why ?
To avoid this kind of case as you have stated and also an employee may exhaust all CL in one month and then resign.
leaves are meant to improve morale. taking a min no. of PLs seems like u r penalizing them for taking leaves. If possible, remove this practice. let the employees take the leaves according to their convenience.
I totally agree with geeta , every company has thier own leave policies look what is your company's policy is ,if not then create such policy.
Leaves are granted on the condition their work dont suffer if the employee is on leave too.
Hi All...
Leave policy differs from Company to Company but it is always based on the Shops & Establishment Act of that State...
Availing CL before in hand is not a good practice.. It is generally provided on pro-rata basis..
If one has already all the CL in advance,, afterwards he may avail the PL calculated on pro-rata basis only if has completed 240 of working days..
Providing PL only 3 at stretch and only 3 times in a year shows rigidness towards the employees, there should be some flexibility towards it.. It should be minimum of 5 times in a year..
Amit Seth.
If an employee has PL in his/her account and all his/her CL is exhausted, in that case he may apply for one day PL.There is no such hard and fast rule that an employee can not apply for 1 day PL. Regarding the times, if the company has any such policies, it will be guided as per the policy of the company. Otherwise, generally an employee can take PL three times in a year. But if an employee has PL in his/her account, his/her absence can not be treated as loss of pay till theb exhaustion of PL.
Every company frames its own leave policy.The guidelines for framing rules on leave are available under the shops & establishments act (state wise) and Factories Act.According to the S&E act the maximum occassions that an employee is eligible to avail PL is 3 times in a year.It has been debated time and again on the minimum number of days of leave once can avail under PL. The answer is 4 days.There is a provision in the Income Tax rules for PL too.
Being generous towards your employees always pays the company back. Let rule stand where they are. Let employee’s boss decide.
Dear Mr. Mohan
Could you elaborate your reply regarding minimum number of days of leave one can avil as PL is 4 days, secondly the rules if Income tax which talk about PL. If possible please reply with sections & rules.
I think what you need to understand is that each leave type has its own utillity.

-PL: Earned leave

This is a statutory requirement and the broad qualification is that you earn 1 days leave for every 20 days worked.

As per the Law a persaon can utillise this leave as many times in a year as he/she would wish to. and there is no restriction on number of days ata stretch the PL has to be availed

i.e. a person can even take 1/2 day as PL

The concept of 3 days PL come from the Practice of LTC where the employee has to be on PL to avail the LTA/LTC this is a dated concept though you could insist that the employee takes a min 3 days of PL to claim LTA from a compliance perspective.

CL: this is for personal exigencies, a person needs a day or 2 off from work to get personal work done, this leave is discretionary at the option of the management.

SL: Sick Leave is for illness. the broad principle followed is that for illness requiring absence upto 2 days no documentatin is required but for illness requiring 3 days or more a Doctors certificate would be required. This would help reduce the misuse of this kind of leave

Some States have a minimum number of days to be given as SL for example the karnataka Shops and Establishments Act specifies 12 Days as SL.

For all Leaves refer to the relevants State's Shops and Establishments act

Savio D'Souza
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