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Just send a letter intimating her absence and it affecting the continuity of work.Your post did not mention whether she was temporary or permanent.Disciplinary action will depent on the status.
With Regards
E-mail : ,

From India, Bangalore
You can send across a warning letter(format below) at first & then after that you can send across the Termination Letter (Format below). This is how we follow in our company. Hope this helps.

Ms. ____
Emp No:

Sub. – Warning Letter
Dear ____,

It has been observed that you are absenting from work without any authorization of your leader. Through this note, you are hereby intimated to report for duty on or before _____ failing which it will be construed that you are no longer interested in the employment of the company & it will be deemed as you having abandoned employment at you own will. In this event, we will terminate your employment with effect from the last working date.

Please acknowledge the receipt of this letter.


Ms. ___
Emp No: ___

Sub : Voluntary abandonment of employment

Dear____ ,

We regret to inform you that your employment with ________. is being terminated immediately without notice or payment in lieu of notice effective close of business hours i.e. _______arising out of your voluntary abandonment of service.
As per company process, you have not served the required notice period that was expected of you to transition your activities pursuant to your resignation from the services of the company. Before you could be relieved formally, you chose to leave the company on your own without bothering to ensure a proper transition by remaining absent from work without any prior authorization of your manager. This action on your part is therefore being deemed as voluntary abandonment of service.
Your action is unprofessional which is in breach of the employment contract. So in accordance with the company policy, we will not be able to issue you any relieving letter.
Based on this intimation, you may please meet ____- Phone No _____ from HR to complete your separation clearance formalities.


From United States, Buffalo
Thank you all so much for the response.
I have send her a mail (CC to GM and MD)explaining that all about our conversation (whn she called i was basically in my GM cabin) and reminind about the explanation that we were awaiting. She soon replied stating that she wnt be cmng back along with her resignation letter.
Later my GM replied her about the office protocol and accepted her resignation.
The issue is solved. Thanks once again for the valuable suggestions anc comments.

From India, Bangalore
Thank you for theFormat’s. Great help for me.
From India, Pune

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