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Automation of employee perosnal files- advice neededHi all i am new to this group i am working as an hr with a bpo / kpo industery... we are planning to implement an online system for keeping the employees personal files through soft copies in a scanned manner. i request all yours help to understand which all documents are mandatory to be kept in a firm under shops and establishment act for the employee file as hard copy and also is it legally valid to keep all files only in a scanned format in our data base. regards jayakrishnan. n Employee personal fileHi seniors can any one explain me whar are the documents to be filed in employee personal file and seqeuence of order. regards mr.sanjay Seek advice regarding personal documents of old employeesDear all i have just joined this company where i found that we don t have any certificates or records of our old employees like educational technical certificates or documents like address proof id proof birth proof. their personal files include only photo or single bio data. what you seniors thinks should i ask for those documents if yes then why? what importance does it have? need your opinion. regards bhavna. Employee personal file - resignation of employee – gujarat shops & establishment act. 1948Dear patrons my topic of discussion today is employee personal file resignation of employee under shops & establishment act. 1948. i am currently working with it company joined just in dec 2021. due to march ending ca was performing audit of hr department. they raised a query that in some of the employee files those employees who has resigned resignation documents are also not attached. now my question is related to my today topic. is it mandatory to keep print of resignation & resignation acceptance copy in employees files as per s & e act 1948? region gujarat. my management has also given instruction to keep resignation & acceptance of resignation as print copy. as throughout my 10 years career in hr i havent seen any resignation in physical copy always got a mail from employees personal id. & now a days in digital era people keen to have soft copy then hard copy. so kindly suggest legal aspects on the subject & revert on this. thanks & regards maulik dave