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Well to begin with you need to have an Employee Database in which you can have a personal file for each Employee.The personal file should include their resumes,Appointment letter, Age & Address Proof, Certificates copy and Experience certificate if any. Also you can maintain soft copy of the details regarding the employees like their Name,Designation,D.O.B,D.O.J,Designation ,Department,PF No, Passport No, Qualification,Addresses,Telephone No's ...
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Hi! All,
I m working with a consultacy as a BDM for below services, it is rated among the top 5 consultancy ....
our expertise:
1) Manpower sourcing.....
2) Executive Search....
3) HR staffing.....
4) Retainership Solution....
We take all responsibilty of a company HR department except Pay Role....
Need Help .... contact me....
dilip gour
Hi Amit
Well it seems good that ur MD is open to all & welcome employees complaints & suggestions dont give up to this job as ur working as HR- executive but ur responsibilities are of Manager it's good for ur exposure & learnings.
Just one thing Never Give up
Good Luck
Hi, i am from Goa. plz help me out in getting read of some problems if you all dont mind. Regars Pushparaj
Yes Deepthi is right. leaving a job for no actual reason is not advisable.

Your organization is not properly structured. It is good in a way that the MD is so welcoming for the employees but at the same time, you wish to create a proper hierarchy and process which is good.

It will take time but gradually you will be able to achieve your goal.

You can initiate your planning and implementation step by step:
1. Structure and form organization chart
2. Define KRAs (if it is not already done)
3. Circulate processes to all employees
4. Make forums or start regular gatherings with your office staff and initiate discussions
5. Keep yourself reachable and open for discussions with all. This will bring trust and make your office employees feel comfortable in approaching you
6. As Deepthi said, do not stop anybody from approaching the MD directly. But you can surely put your request to the MD to divert the issues of employees to the HODs or to HR (as per the case).

These are just few things that came to my mind. Sure, there is a long way to go.

All the best.
Hi Amit,
What ever Deepti said is correct, you can't take hasty decision and leave the job.
Our profession says that we have to face the problems and solve it.(employee grievance handling).
Its really a great chance you got to prove yourself and apply your knowledge and experience.
Think the problem as horizontal than vertical, it will be easy to solve.
Dear Amit,
Hi! I suggest you should sit down with your manager/MD chalk out procedures, policies & reporting structures. If your copmany has an HR policy it shuld have a grade system for approvals & reporting. If not you formulate a policy & command your postion to get disipline in palce. Normally employees do not like HR people, you have to strike a balance of being friendly with them and at the same time make sure the discipline is maintaned.
If you have a problem of people not coming on time install an attendance software with puch cards.
In case you have any more doubts you can email me on the below id.


First you need to start with all necessary documents from employee

Resume/CV,Releiving/Experiance letter,Acadamic Photocopies.Photoidentity.

After collection of documents Provision of Documents to the employee is the next process.

Prepare all formats in Excel Sheet (For Leave/Attendance,Employee details dept wise.Suggest ur company to implement Attendane (In time out time access/software in company) it will be easy to keep record of attendance and time.)

Hold contact with Vendor for ID cards.Draft letters on company letter head with detailed job profile.Give it to employee.Within dept make hirachy regards to joining date and performance wise.

These are some basic task u nee dto start with.

I have been through with same position you are in now.I ahve implemented all HRD here in my company.

If you wish to have any specific formats,for any specific task kindly ask it to me.If you wish you can add my profile on cite hr as ur friend so that we can exchange Inforamtion realted to our profile.

With Regards
Brijesh Deshmukh
Hi Ravinder, Thats my favorite kind of assignment. I have been doing this for last 14 years and I would like to attach a file here as a checklist of things need to do for a new HR department

Attached Files
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File Type: doc List of HR activities.doc (26.0 KB, 2625 views)

welcome to the HR community
here i would like to add a little.
in personal file keep 2 recent passport size photographs of employee, also copy of valid national ID card, copy of valid driving licence (in case he has to drive company car), valid passport (in case he has to travel officially abroad). blood group(this helps if God Forbid any other employee needs blood donation HR can immediatle see who is willing to be a doner and what blood group he/she has).
name and details of dependents (if company give medical coverage of dependents) the information of dependents consists of marriage licence, birth ceritificates of children etc.

hope the above may help u in maintainng personal file.

there is a long list of forms u will be needing. as HR develop all the forms according to the needs of the organization. e.g
Joining form
employee personal information
group insurence form
travel authority form
medical reimbursment claim forms
internal work order (may be use for car maintainance) etc.etc

it takes time to develop any department from the scratch. all the best
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