Any program for that matter has to start from the budget available for the event. Once this is with you, then you can plan accordingly.
Program for the day can be emailed to employees a week before so that they are aware on the agenda and plan the day accordingly. Make sure the email should have the following contents:
StartTime & End time with Date of the event
Pickup details and drop details
A snap shot of the program
The day can start with a breakfast if so, then you will have to start your time should be planned accordingly.
First half of the day could comprise of some sports events like cricket, football, volleyball, exploring the resort and leaving employees be on their own for some duration with a break for snack/coffee/refreshments if possible around 11:30 a.m and lunch between 1:00 and 2:30 p.m.
Relaxation between 2:30 p.m and 3:30 p.m followed with tea/coffee and snacks
4:30/5:00p.m will be a good time to start the evening program which can start with a opening speech by the HR Director and followed with some cultural events, Ramp, etc in between conduct the prize distribution for the winners of the games played in the first half, recognition/speech on achievements for the year etc.
Thank you speech
Plan to end the program by 7:30 p.m
Throw open the dance floor alongwith drinks/dinner simultaneously so that employees can choose whatever option they need.
Note: cultural programs - sports, games,practice,costumes, etc should be planned at least 1 to 1.5 months before the event
I hope this helps.
Feel free to write for any clarifications
5th August 2010 From India, Bangalore