Hi, I am working in a manufacturing company. I have some problems regarding the gate pass system. Suppose an employee of the company wants to go outside for personal work or official work then what is the procedure of the gate pass system kindly suggest. If contractor workmen go outside for company work then what will be the procedure of the gate pass system.
From India, Calcutta
There is a system of submitting an outgoing gate pass at the security, whose format i am attaching herewith.
Pls inform your company staff that whosoever wishes to go out for any reason, will have to fill the outgoing gate pass, duly authorised by the HOD's and HR personnel, and submit at the security gate while leaving.
I hope this solves your problem.
Kavita Sharma

From India, Ahmadabad

Attached Files
File Type: doc Out Going- Gate Pass.doc (24.5 KB, 10203 views)

Gate pass system generally used while making any Company assets movement...other then that this procedure does not required....
For monitoring employees you can actually start a register which should be given to the guard with the staff details in the proper format so that he can manually fill in for all the movement during the day and then it can be referred by Admin/HR.... for further processing....
This is the practice we are doing in my present office.....Previous to this I was working with retail company....we used to have gate pass for the assets movement only and as far the movement is concern we were having ART doors which use to act only on the display of ID cards , provided by the company....Timer automatically gets recorded in the system....
Hope this answers your query...
Shweta Jaitly

From India, Coimbatore
Dear Ma'am / Sir,
I have a question on preparing of gate passes .
Is it necessary for gate passes to be made with a duplicate copy?
We currently make gate passes with a duplicate copy, I am being suggested to make only single copies that will be submitted to the Security guard.
This suggestion is being made with a view to reduce wastage of paper
I would like your opinions
Claudette Samson

From India, Nashik
Gate pass system for any employee to leave the company premises whether they are your direct employee or through any contractor is a must irrespective of whether they are leaving the premises on personal work or on official work. For direct employees it should be authorized by his immediate superior and also by the HOD/Authorized signatory. In case of contract labour, it has to be authorized by the contractor with the knowledge of supervisor/section head where he is deployed/person in-charge of contract labour management. Maintaining it in duplicate is not a must. To ensure safe maintenance of such records, the security could be asked to submit the gate passes to the time office/personnel dept. after they have made necessary entries in the register being maintained for this purpose. The absence of gate pass system may lead to lot of complications.
bgramesh, hosur

From India, Vellore
Hello can anyone confirm if gate pass number is issued by the security or generated at the dept end from where it is generated?
From India, Jalandhar
Can we make an policy in the policy manual in regards to gate pass for any reason he is leaving the premises of the company...... Regards, sandeep adke
From India, Nasik
Hi, I am working in a manufacturing company.I want to Travel policy format and also want to HR Policy. Regards Dipti Mishra
From India, Lucknow

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