Gate pass system for any employee to leave the company premises whether they are your direct employee or through any contractor is a must irrespective of whether they are leaving the premises on personal work or on official work. For direct employees it should be authorized by his immediate superior and also by the HOD/Authorized signatory. In case of contract labour, it has to be authorized by the contractor with the knowledge of supervisor/section head where he is deployed/person in-charge of contract labour management. Maintaining it in duplicate is not a must. To ensure safe maintenance of such records, the security could be asked to submit the gate passes to the time office/personnel dept. after they have made necessary entries in the register being maintained for this purpose. The absence of gate pass system may lead to lot of complications.
15th April 2016 From India, Vellore