Nida Aziz
Hr Professional
Manager Fin. & Adm.

I want to streamline the personnel file of each employee with dividers viz. (Joining Docs-CV,Credentials, Passport, Pan copies etc) (Leave Records) (Tax Compliance Records) (PF) (Gratuity).
Grateful, if you can give me the checklist for contents of personnel file.

From India
In our company we don't maintain PF and gratuity records in personnel files. we maintain these records separately! As far as check list of teh contents for personnel file is concerned, I'm posting it here:

Checklist for Personnel Files

Name: __________________________ Employee No: ___________
Designation: _____________________ Joining Date: ____________

q Resume / Job application from the employee

q Photocopies of Education credentials.

q Photocopy of Experience certificates.

q Clearance letter or acceptance of resignation from last employer. ( If applicable)

q Last Pay Slip or any other evidence of last pay.

q Reference Letter from last employer. ( If applicable)

q Reference Letter from personal references. (If applicable)

q Employment Application form

q Interview Evaluation Sheet

q Employment Requisition form

q Employment Approval form

q National Identity Card. (2 photocopies)

q 2 passport size photographs.

q Offer letter. ( If applicable)

q Joining report

q Appointment Letter (Contract Letter in case of a contract employee)

q Confirmation letter. ( If applicable)

q Job Description

hope you'll find this helpful.


Nida Aziz

From Pakistan
Hi Chk this one
From India, Hyderabad

Attached Files
File Type: xls CHECK LIST fOR PERSONAL FILE.xls (26.0 KB, 3329 views)

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