reena.hr
Hi Folks!!!!! Pls help me out with some Confirmation letters......!!!!! Reena
From India
PROFESSIONALS AND BUSINESSES PARTICIPATING IN DISCUSSION
Suja_nm
Hr Professional
Vishnupriya S
Digital Marketing
Manojkumar01
Personnel Manager
+2 Others

manojkumar01
7

Dated :


MR. )



This has reference to your appointment latter dated 01-08-2003.

The management is please to confirm your services w.e.f. 31-01-2004. Other terms and conditions of your appointment will remain unchanged.

We hope you will continue to put in good effort for the betterment of self and organization.



for



(abc)
GENERAL MANAGER
___________________
(Received & Accepted)





From India, Gurgaon
roshnikk
DESIGNATION: Admin Cum Front Office Executive
DEPARTMENT: Administration

1 PRIME FUNCTION
To manage the front desk and the office administration in the Corporate office

2 MAIN OBJECTIVES
To project a professional image of self and the company to all external as well as internal entities.

To establish and maintain systems in front desk and office administration area which aid all Company colleagues in meeting their objectives.

Adhere to company values.

3 KEY TASKS
To answer and manage all tele calls at front office. This includes taking messages and responding appropriately.
Handle all walk-ins in a courteous and professional manner as their first point of contact.
Handle various correspondence and other documents as required from time to time by management.
Maintain various records like
o Attendance
o Birthday’s & Anniversaries
o Cab Rosters
o Courier
Track and maintain various common resources like
o Lunch ordering
o Pantry consumables
o Stationary
o Projector
o Telephones
Assist others in their usage of these common resources.
Check general office cleanliness and ensure upkeep of all office assets. Co-ordinate with Sr. Executive (Support Services) for these activities.
Supervise Office runner’s and Office boy’s activities.
Maintains database for contacts of Vendors, near by hospital /clinic, local taxi’s, local hotels (with tariff), local eat outs/ food chains.
To assist Finance & Accounts department in maintaining company accounts for the time being.

4 RELATIONSHIPS
• Directly responsible to: Admin Incharge
• Supervision of: Office Runner & Office Boy
• Functional relationships with: All departments

5 BUDGETARY RESPONSIBILITY
None
6 KNOWLEDGE AND SKILLS
Should strive to develop the following:
√ Good spoken and written English.
√ Basic computer literacy - MS Word, Excel, PPT & Outlook and typing speed of 40 wpm.
√ Ability to operate standard office equipment such as 10-key calculator, copier, fax, projector & conference calls etc.
√ Basic math skills for performing routine calculations.
√ Ability to organize and coordinate multiple activities.
√ Ability to work under the pressure of multiple deadlines and changing task priorities.
SIGNATURES:


Incumbent........................



Line in charge............................


DATE: ......................

From India, Delhi
suja_nm
19

Reena,
Find below the format:
_______________
Dear XYZ,
The Management is pleased to confirm your services with designation as ASE/SE in M8 Grade, effective (date).

All other terms & conditions governing your employment vide Appointment Letter dated (date) are applicable to you.

You shall abide by the Rules and Regulations of the Company which are in force and/or which may be framed from time to time.

Kindly refer to the HR Manual at (intranet) for regular updation in Company’s Policies.

We take this opportunity to wish a mutually beneficial and long association with (name of comp).
__________________
Regards,
Suja

From India, Bangalore
kevinjames
Hi Guys... The best employment confirmation letter slightly different from above....Above document useless for office use...Probably I will posted in forum in three days....Let we wisely

Vishnupriya S
14

Here is the sample draft for a confirmation letter. Have taken this sample from a cloud based HR and payroll software https://www.greythr.com/in/. These software have ready to use templates which makes the job easier for HR and helps them focus on their core tasks.
Dear <Name>
We are pleased to inform you that your employment with <company name> is confirmed with effect from 02 Nov 2010. All other terms & conditions of your employment shall remain unchanged.
We are sure that you shall continue to excel in your area of work, contribute further, and grow with <company name>
With best wishes,
<company name>

From India, Bengaluru

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