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• Each production Unit (PU)/Department will take the monthly manpower planning from ME department every month.

• Manpower planning is necessitated due to following reasons :

i. Enhancement in customer order.

ii. Separation-resignation, completion of break period.

iii. Time bound jobs for temporary nature/leave vacancies.

iv. Heavy maintenance or other emergencies.

 ME Department will review and workout the manpower requirements in view of the company’s business/targets giving proper justification.

ME Department will take the approval of Sr. VP and forward the same to HR department.

HR Department will ensure that the manpower is made available as per the approved/sanctioned manpower


Recruitment will be done through contractor.

Contractor will give the first preference to old/past employees.

Experience employees of the same trade will be given additional weightage.


 HR Department will provide the manpower requisition to contract supervisor.

 Contract supervisors will provide the quality of labour according to the skill required by the department.

 To permit the contract labour inside the company, contract supervisor will write the name & address of the contract labour in the slip. The slip will be signed by the HR head and the same to be submitted at the gate before entry.

 Securities personnel will check each and every person identity as mentioned in the slip and make a record of all contract labour.

 Trade test/Practical will be conducted by HR Department and the candidates passing the test with minimum cutoff marks shall be shortlisted for interview and final selection.

 HR department in consultation with concerned Department will setup interview committee consisting of HR personnel/Department Manager.

 The committee shall assess the candidates based on the factors mentioned below in a prescribed format and give its recommendations for approval by HR Head.

 The following weightage will be given in the final evaluation to the different factors:-


Qualification 10

Experience 10

Tests (Practical/written ) 40

Interview performance

(Personality,clarity of expression,attitude) 40

Total 100

 Selected contract labour will be on trial for three days and

they will mark their attendance at the gate.

 Contract supervisor will collect the performance report of each

contract labour on trial. On the basis of trial report, he will seek

permission for punching the attendance of contract labour.

(Trial Report format enclosed- Annexure –A)

 Contract supervisor will daily check the movement (entry/exit)

of the contract labour and will ensure to maintain the record of

each and every individual contract labour.

 Salary will be prepared on the basis of savior data.

 Entry Level and Wage Fixation will be as per Annexure-2

 Experienced candidates may be placed in higher Basic on the

basis of prior service/ experience and qualification.

 HR Department will maintain a pool of 20-25 contract labour

with them. The labour from the pool will be placed in

respective department to cope up the absenteeism. The

Contract labour will daily report to HR cell and HR cell will

monitor their attendance with the help of contractor.


Contract labour selected for employment before joining will be required to undergo a premedical examination by the company’s medical officer. In case the contract labour is declared unfit for employment their selection will stand cancelled.


 All contract labour will be inducted for a period of seven


 HR Personnel will also maintain a register of contract labour

where in their monthwise days attended will be recorded.

 After successful completion of seventh month in contractor

role , the contract labour will be placed in FTS (Fixed Terms

service) for a period of one year.

 After FTS , no labour will work in the company further.

However they can join a fresh after a period of five months

repeating the same cycle starting with induction of seven

months and ending with FTS. The labour recruited again after a

gap of five months will be given some increment in their wages.

A- Contractor Reward/penalty

1. It is the duty of the contractor to sustain the contract labour working under him. The daily track record will be maintained by the Contractor. There will be a provision of additional Bonus if the worker inducted by him continues his service for a period of six month under him. The contractor will be got the bonus amount as follows:-

2. On completion of six month an amount Rs 100 per worker will be an additional bonus over and above the service charges. The contractors can claim their Bonuses amount after six month. To reimburse the bonus amount he will have to fill up a format describing the date of joining, days worked month wise etc. The records will have to be approved by the shop floor incharge. The HR Department will check the records of the contract labour and process the same for payment by the account department for reimbursement.

If the inducted contract labours left the company before six months, an amount Rs 150 per worker will be fined to the contractor .The same will be deducted from their wage bill.

B- Physical attendance will be taken by the contractor at the shop floor in each shift to be duly certified by the section incharge. An employee of Time office will check the physical attendance of contract supervisor through Saviour.


Contractor will ensure that the contract labour will prominently wear their identity card at all times during working hours including the time of entry and exit from the security gate failing which the contract labour will be denied entry in the plant and will be treated as absent from duties.

Deepak pandey


I think that SOP of Deployment of Contract Labour will help for the smooth functioning of work.

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