Admin / Facility Management responsibilities
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Admin / Facility Management responsibilities

chennai.ibrahim Started The Discussion:

  • Adept at managing administrative activities involving purchase of equipments, maintenance of procurement, housekeeping, safety, security, employee induction etc.
  • Planning and preparing monthly reports pertaining to finance required for maintaining office infrastructure and facilities.
  • Budgeting and cost control measures, Monitoring Budget vis a vis variance.
  • assisting the department in project management, cost optimization and implementing business expansion plans.
  • Contracts management.
  • Cost control and ensuring timely implementation of the project.
  • Managing repair, maintenance & replacement of office equipments, appliances, furniture, furnishings, vehicles, building, etc.,
  • Purchasing, Implementation and operations of Security and Surveillance
  • Vendor management- Oversee acquisition, installation and commissioning of equipments that are required for the facility IT Systems, air conditioning etc.
  • Processes, Documentation, Business Control checks, audits etc.
  • Monitor all Statutory Compliance areas.
  • Asset Management of all Site operations assets across multiple locations.
  • Event Management, organizing meetings, conferences, making travel arrangements and hotel reservations for guests & foreign delegates.
  • Liasioning and coordinating with various departments within the corporate office and all branch offices.
  • Active participation in the Leadership Team for Strategic Business Planning, implementation, client interaction etc.
  • Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees.
  • Acting as info-hub for providing administration related information and supervising administrative activities like general admin, verification of stationery stock, petty cash, courier, florist, pest control, housekeeping, etc.
  • Specialization in handling back office operations, inter-office correspondence, confidential mails, quotations, monthly billing, cheques, etc.
  • Arranging for relocation of employees from different parts of India which includes arrangement for their home and family related needs such as school admission, transportation and taking care of their household requirements.
  • Arranging accommodation for onsite employees by co-ordination with various branch offices and to continuously improve the quality of services by visiting and studying the overseas location.

simontiny_das - Member Since: May 2008
Hi Ibrahim

Thanks for the useful information.

can you pls tel me the difference between vendor management and facility management.I feel vendor management comes under facility management.

Pls correct me if i am wrong.

Regards
Sim

chennai.ibrahim - Member Since: Apr 2007
Facility management is to ensure that everything is available and operating properly for building occupants to do their work. The facility manager generally has the most influence upon the quality of life within a facility.

"A profession that encompasses multiple disciplines to ensure functionality of the built environment by integrating people, place, process and technology."

Vendor Management is part of Facility Management, it is nothing but a supplier management.

acb_kgi@yahoo.co.in - Member Since: Jul 2008
Dear Ibrahim,

Thanks for valuable information.

I am working in a small MNC industry and there employee strength is very low and no welfare officer is appointed. So pl. let us about the welfare responsibilities.

Thanks & Regards

Akhilesh Bhardwaj
Sr. Executive HR & Admin
Rajasthan Prime Steel Processing Center Pvt. Ltd.,
SPL-1, Tapukara Industrial Area,
Khushkhera, Distt. -Alwar
Rajasthan.
9783802906

rajimohan - Member Since: Sep 2009
actually i am working as a admin . but my company not an MNC ,, SO PLS TEL ME WAT ALL THE WORK RESPONSIBILITIES

karthiksankaran.ggs - Member Since: Jan 2013
I am new user here, working in chennai for a MNC. There has been issue between facility/office administration department and IT department on who is responsible for maintaining the UPS(uninterrupted power supply) which supplies power to the entire company computers. Wikipedia states facility management is responsible for the all the facility electrical appliances and fixed wiring. Please can someone give me roles and responsibilities of facility/office administration department. Please advice and share your experiences on this.

Lavanya16 - Member Since: Jan 2013
Dear Sir,Recentli i appointed As Adminstration Executive one of Shipping,
PlZZ tell Me how to maintain office Equipment sheet in excel,like Furniture ,ac's,Systems report,electricity ,pantry maintenance ,house keeping plzz tell me how to maintain in excel sheet

lram - Member Since: Dec 2010
Hi, You can check out the attachments of the files/formats for managing administration in my signature.

lram - Member Since: Dec 2010
Hi, You can download the file from (Yourgoal) at http://www.yourgoal.in

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