There is a difference between job offer letter and job appointment letter.
An offer letter just offers a job with reference to the interview, salary discussions and etc. The most important things here is, it gives the mandatory date of join. If the employee accpets the conditions he has to join within the date of join and to collect his original appoinment letter where after job terms and conditions will be mentioned, if not the offer stands terminated without any further communications.
Job Offer Letter:
With reference to your interview with us last week, it is our pleasure to offer you a position as ------- as per the terms and conditions we discussed with you. If you agree to these terms, we would like you to join our company on or before dd/mm/yyyy.
Please submit the following documents to HR at the time of your joining: 1) a copy of this offer letter 2) photocopies of your degree certificates 3) technical certifications, if any 4) experience/ relieving letters 5) two color passport-size photos and 5) latest salary slip from your previous organization.
I also request you furnish the names and contact details of two references. We will then issue your formal appointment order.
We look forward to your joining our organization,
PS: This is only a conditional job offer letter. (Name of the company) management reserves the right to revoke the offer at any time.
I am sure you will have formal appointment order copy.
With best wishes,
Subject: Offer Letter
Dear Mr. xxxxxxxxxxx
Further to our discussions, we have pleasure in giving you an offer in our organization as xxxxxxxxxxxxxxx. This offer takes effect from your date of joining xxxxxxxx which shall not be later than xxxxxx
We would request you report at the following address, xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Your compensation package would be as in Annexure A. However, the structure of your compensation plan may be altered / changed from time to time in line with the Compensation policy and practices of the Organization.
As per organization policy, the probation period applicable to you shall be six (6) months. You would be posted at the above address. However as and when required, your service will be transferable to any of the offices in India or abroad.
During probation, the period of notice required for resignation is one month on either side.
You will abide by the rules and regulations of the Company as may be in force from time to time and if any violation made would be subjected to the Disciplinary action.
Your appointment is subject to satisfactory reference checks and clearance from any secrecy / service agreements that you may have executed, which could have a bearing on your working with us.
This letter of offer is based on the information furnished in your application for employment and during the interviews you had with us. If, at any time in future, it comes to light that any of this information is incorrect or any relevant information has been withheld, then your employment is liable to be terminated without notice.
This offer is valid till xxxxxxxx, if you do not confirm the acceptance, Crecento Technologies Private Ltd., has the right to withdraw the offer.
We welcome you to our organisation and look forward to your contribution to the growth of the organization and yourself.
On the date of joining, please bring the following documents for verification / submission.
1.Original and copies of educational certificates and mark sheets.
2.Relieving letter & experience certificate from previous employer[s].
3.Salary certificate from previous employer.
4.Original & copy of your passport
5.Three passport size and one stamp size colored photograph
Kindly sign and return to us the duplicate copy of this letter and Annexure as your Acceptance.
Wish you all the best
Authorized Signatory Acceptance Signature
All the best
Thank you for your kind help.
This has definitely provided me a guideline in framing our offer letter/appointment letter. Our organization is a new setup in India and we are trying to allign our HR policies inclusive of the necessary documentations as per the Industry norms.
hope this one helps u.
"This has reference to your application and subsequent interview you had with .... on (date) at (place).
we are pleased to offer you an appointment with us as ...designation...on a gross monthly salary of Rs..... for our ..place of work... You shall report for work on...date... at HR dept. located at...
this is a letter of intent.. Formal appointment letter giving terms of your employment will be handed over to you after your joining.
Pl. sign the duplicate copy of this letter as a token of your acceptance and retur it to us for official records. You are requested to please carry 3 colour photo, photocopy of your testimonials at the time of joining."
anything else u need, pl. feel free to ask me.. manish
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