Hi Group :) I want a little help from u all...m working in a construction company. Here we all have to submit a monthly report. Every employee submits reports to the Departmental head and the departmental head submits report submits the report to the director. Now my problem is that what do I do if the departmental heads do not submit their monthly reports... should I link it to the salary, I mean shud I keep their salary on hold.
I do not think that it is the correct way of handling the situation, I want to find some other solution to this. Please tell me how do I keep control of all this.
Guys plz guide.
From India, Mumbai
1I do not think that it is the correct way of handling the situation, I want to find some other solution to this. Please tell me how do I keep control of all this.
Guys plz guide.
From India, Mumbai
Hi Preeti,
Holding any one salary will be not a good idea as it will give rise to indiscpline in the organisation.
I my opinion you can give the deadline i.e. date by which all the person (including departmental heads) must submit their reports to their reporting manager.
You can also put a notice on notice board that --
Please submit your monthly reports to your reporting manager by date----, otherwise HR dept. will not be responsible for any delay in salary.
OR
Please submit your monthly reports to your reporting manager by date----,for the timely payment of salary.
However, before doing this inform the director of the company that you are taking this step for the timely settlement of salary of each and every employee.
Let's see what other want to say. :?: :?:
dsv
From India, Delhi
Holding any one salary will be not a good idea as it will give rise to indiscpline in the organisation.
I my opinion you can give the deadline i.e. date by which all the person (including departmental heads) must submit their reports to their reporting manager.
You can also put a notice on notice board that --
Please submit your monthly reports to your reporting manager by date----, otherwise HR dept. will not be responsible for any delay in salary.
OR
Please submit your monthly reports to your reporting manager by date----,for the timely payment of salary.
However, before doing this inform the director of the company that you are taking this step for the timely settlement of salary of each and every employee.
Let's see what other want to say. :?: :?:
dsv
From India, Delhi
Hey DSV,
Thanks for the suggestion....well we have already set the deadline but to put it on the notice board and mentioning "timely payement of salary" seems to be a nice idea...
people, m still waiting for your suggestions & ideas...
Regards
Preeti...
From India, Mumbai
Thanks for the suggestion....well we have already set the deadline but to put it on the notice board and mentioning "timely payement of salary" seems to be a nice idea...
people, m still waiting for your suggestions & ideas...
Regards
Preeti...
From India, Mumbai
Dear Preeti,
Please donot stop salary for monthly report. It is high unethical and unlawful (unless it is a part of contract as per employment letter). The other problem is that in this age of Construction boom, all your efficient candidates will simply switch over to other company.
I feel what you can do is to put up a notice which may go like this:
" The Management is hereby requesting every employee concerned to submit their monthly report on the date as agreed/required.Any deviation from the above will be veiwed very seriously and treated as voilation of Company Rules and Regulation.
The Management has decided that any employee, unless their is a written permission of the Director, fails to submit the Monthly Report on time will be treated as 'absent' for each day until the date they submit their report. "
Hope this will be of help.
Kind Regards,
SC
From India, Thane
Please donot stop salary for monthly report. It is high unethical and unlawful (unless it is a part of contract as per employment letter). The other problem is that in this age of Construction boom, all your efficient candidates will simply switch over to other company.
I feel what you can do is to put up a notice which may go like this:
" The Management is hereby requesting every employee concerned to submit their monthly report on the date as agreed/required.Any deviation from the above will be veiwed very seriously and treated as voilation of Company Rules and Regulation.
The Management has decided that any employee, unless their is a written permission of the Director, fails to submit the Monthly Report on time will be treated as 'absent' for each day until the date they submit their report. "
Hope this will be of help.
Kind Regards,
SC
From India, Thane
Have a monthly meeting to review the monthly reports attended by the Director and Department Heads. Any Department Head who has not turned in their report can have a chance to stand up before everyone and explain why their report was not turned in on time. I would think that would take care of your late report problem.
TM
http://www.human-resources.hotassist.com
TM
http://www.human-resources.hotassist.com
I personally would never threaten employees to do anything. Threatening employees will create a massive ego problem where the defaulting employees will unite to fight the company - even if they know they are wrong. Use words that encourage excellence and good work in your notice.
Some will definitely take this on - then subtly compare the ones who are doing it to the ones who are not in your next notice [without names]. Soon no one would want to be the defaulting employee. This way you will also bypass any grudge towards the company and make the employees look at themselves.
Just my two cents
Regards,
CHR
From India, Gurgaon
Some will definitely take this on - then subtly compare the ones who are doing it to the ones who are not in your next notice [without names]. Soon no one would want to be the defaulting employee. This way you will also bypass any grudge towards the company and make the employees look at themselves.
Just my two cents
Regards,
CHR
From India, Gurgaon
Hey all,
Thanks a lot for the replies, even i was of the opinion that we shudnt hold the salary , ot link this issue to the salary.... now i have got an idea as to what i need to do on d issue..
Thanks again for the valuable inputs..
Regards
Preeti...
From India, Mumbai
Thanks a lot for the replies, even i was of the opinion that we shudnt hold the salary , ot link this issue to the salary.... now i have got an idea as to what i need to do on d issue..
Thanks again for the valuable inputs..
Regards
Preeti...
From India, Mumbai
Hi Preeti,
As everyone has already mentioned, stopping one's salary would breed indiscipline, bruised ego and it is also against labor laws. As txtm rightly suggested, you can keep the deadline as 2 days before the actual deadline and then have a monthly huddle on that day where the Department Heads need to explain the reason for the delay.
Alternately, a component can be incorporated in the salary which would be given hundred percent provided all reports have been submitted on time. If not, there can be a percentage deduction of that salary component for each defaulted report. So when it comes to money, every employee would be very vigilante. We are also not stopping their salary so we are not violating any labor laws.
Regards,
Shreejeev
From India, Mumbai
As everyone has already mentioned, stopping one's salary would breed indiscipline, bruised ego and it is also against labor laws. As txtm rightly suggested, you can keep the deadline as 2 days before the actual deadline and then have a monthly huddle on that day where the Department Heads need to explain the reason for the delay.
Alternately, a component can be incorporated in the salary which would be given hundred percent provided all reports have been submitted on time. If not, there can be a percentage deduction of that salary component for each defaulted report. So when it comes to money, every employee would be very vigilante. We are also not stopping their salary so we are not violating any labor laws.
Regards,
Shreejeev
From India, Mumbai
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