HR Letter Formats - Relieving & Experience Letter - clearance certificate

monica_kc Started The Discussion:


I am need formats for relieving letter & Experience letters for part time employees.

Please can anyone send me the formats and also what would be different in their letter compared to full time employees

Monica -  Member Since: May 2008
Hi, I need HR Letter Formats - Relieving & Experience Letter , could u pls. send me this. Regards Geeetha

swatihbe -  Member Since: Dec 2007
Dear Monica/ Geetha,

Below are the formats of Relieving and Work Experience Letters. I hope these will be helpful to you.

Relieving Letter:

Date - ______________


Dear __________,

It is with a sense of deep regret that we accept your letter of resignation dated ___________ expressing your intention to resign from the services of the Company. This was placed before the senior management of our company which has decided to accept the same.

We place on record our appreciation of your dedicated services to the company.

Your last date of service would be _______________, and you would accordingly be relieved, effective from the close of working hours on the same day, subject to clearance of all dues and submission of the clearance certificate.

We thank you for your services to our company and we wish you all the best in your future endeavours.

Best Regards,

<Name of the Manager>

Work Experience Letter:

Date: ____________


Mr./Ms. _______________was employed with ___________ (company name) from ___________ to ___________. During his/her tenure with us, he/she ably handled major responsibilities in _______________________. His/her major responsibilities included

His/her gross emoluments at the time of leaving ______________ (company name) was Rs.___________/-

We have found him/her to be a self starter who is motivated, duty bound, a highly committed team player with strong conceptual knowledge of ____________(domain name

We wish him/her all success in his/her future endeavors.

Manager- HRD

laxshmi -  Member Since: Aug 2007
Dear swati Your post helped me to get a quick rply of one of my urgent query.. all the ways thx goes to CiteHR which has provided a similar platform . thanks Lakshmi

Amitmhrm -  Member Since: Feb 2007
Hi Monica,

Below find the sameple formats of the same..

Find below the format of the Exp. as well as Relieving order...


_____/HRD/___ Date_____________

Mr/ Ms. ____________


Dear Mr./ Ms. _____________,

This is to certify that Mr. __________________ ( name of the employee ) was working at ___________________( Company Name ) As _______________ ( Designation of the employee ) from ____________________ ( date of joining) to _______________( last working date ).

During his tenure, we found him to be .....................his services were found to be satisfactory.

We wish him all the best in his future endeavors.

For ___________________________


Employee’s Address

Dear Sir/Madam,

Relieving Order
This has reference to your resignation letter dated ___________ . This is to inform you that your resignation has been accepted and you are relieved from the services of Name of the Company on the close of working hours on Date.

You are requested to deposit the company Id and any other company property entrusted to you during your employment with us.

We wish you all success in your future endeavors.

Best Wishes,

For Company Name.,




Amit Seth.

mayura.saphr@rediffmail.c -  Member Since: Jul 2008

pls help me.

One employee of mine has been terminated on certain grounds but after the period of 15 days the management has decided to rejoin the employee ,now they have asked me to draft a letter for rejoining,therfore please help in drafting the letter.

It is very urgent please help me out,

Mayura Gupta

suman_datta123 -  Member Since: Mar 2008
Thanks for the great post. I am requesting Swati and Amti to kindly send that format to my mail. My mail id is Regards suman

chunu -  Member Since: Mar 2009
Greetings of the day I am looking for some good books on HRM and HR formats , letters, appointments, bond , policies etc. With rgrds chunu

siyara nimsadi -  Member Since: Jan 2014
I need HR service Letter Formats - Relieving & Experience Letter , could u pls. send me this. Regards Lakshila (


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