Warning letter for irregular attendance - termination of employment

gauravgoel9 Started The Discussion:

Pls help me to provide for format of warning letter for irregular attendance

ramu_dvn -  Member Since: Oct 2007
Hi !

Please find the attached warning letter for not coming regularly:

If the employee is not coming regularly,before giving him warning letter explain to him orally.If he continues the same,then plan for warning letter.You can ask the concerned dept heads or supervisor of that dept to take care of that issue and can ask to levy penalty.

Have a nice day


Amith R Murthy -  Member Since: Sep 2007
Hi Gaurav,

I think you can prepare a letter by mentioning two things,

1) You are on uninformed leave from such and such a date

2) If you don't report back to concerned person within ---- hours than your services will be terminated

Mention this things and similarly if he doesn't turn back than terminate him from the company.

I hope this will solve your problem.

Amith R.

Arunaa -  Member Since: Sep 2007
Hi Gaurav,

Below is the format that you can use

Dear (name):

Your work has been excellent. However, your poor attendance record is now overshadowing your work record. I realize that your health has been poor but one of our job requirements is regular attendance. We have difficulty scheduling when we cannot rely on employees due to frequent absenteeism.

This subject has been discussed with you on several occasions. Now your attendance must improve to meet our requirements or we will have to take further disciplinary action, possibly including termination.

Regards: (name)

Kindly let me know of any queries or any suggestions in this regard

Thanks with Best Regards,

bharat18 -  Member Since: Mar 2008
Originally Posted by gauravgoel9
Pls help me to provide for format of warning letter for irregular attendance
Dear XXX,

It has been reported that you are remained absent from your duties on from dd/mm/yyyy to dd/mm/yyyy without sanctioned leave or permission of the Management.

You are aware that your sudden absence from duty disrupts smooth operations and causes operational difficulties, also your above act of remaining absent from duty is violation of Company Rules and the Management takes a serious view of the same.

You are directed to explain in writing as to why disciplinary action should not be taken against you.

Authorised signatory


Karenk7 -  Member Since: Mar 2008
Hi friends, I have to prepare roaster for my company. Can any one please help me how to prepare a roaster for holidays for a 24/7 shift. Thanks Karen

Hoshi -  Member Since: Jun 2010
Hi Can any one pls send me a sample warning letter for staff how dosenot report to work on every saturday


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