ilan Started The Discussion:
would anyone have a template of a warning letter for employees being late
Template of warning letter
Name of the company,
Sub: Letter of Warning for coming late
Dear Mr/s XYZ,
Facts of the situation
Previous discussions, and instructions with the tsupervisor, if any, on this situation
Actions to be taken
Reasonable period of time, if appropriate, to correct behavior
Consequences for failure to correct the behavior
You have the right to review this warning. A copy of this letter may be placed in your personnel file at the sole discretion of the Supervisor If the letter is to be placed in your file, you have the right to review and sign the filed copy (acknowledging receipt) and attach a written explanation of your behavior on or before [DATE, 2006]. If you refuse or fail to sign the copy of the letter by [DATE, 2006], the letter will still be placed in your personnel file with an indication that you refused or failed to sign the letter.
With this letter, I am giving you an opportunity to correct your behavior and perform your teaching duties and responsibilities in an acceptable manner.
____ Filed in personnel file _____ Not filed in personnel file
Following methods can be adopted to restrict late attendance :
1). There should be a message from the Top Management informing all employees that Punctuality & Time Management are part of their Organization Culture.
2). All employees including Top Management should be exemplary in this aspect.
3). Half day leave can be deducted for every 3 Late Comings.
4). Half day leave can be deducted for every one early leaving.
5). It has to be highlighted during Training Sessions.
6). Counselling is always a better tool.
7). Display messages / articles pertaining to Time Management & Punctuality more frequently in order to educate all the employees.
Ur suggetion for deducting half day leave for 3 lates is nice one..
but....... I hv queries .....pl advise
1. When we deducte 1/2 day leave for those latecoming .........now suppose tht worker works extra ( Overtime ) on those days.....how shd v calculate OT hrs to be paid..........
a. OT will be paid for actual hrs worked extra ..
b. OT will be paid paid considering Std In-Time ( as we hv alreay punished hin by deducting leave for tht latecoming ? )
If the workers come late, then it is neccessart to issue a warning letter asking for a written explanation and it if it happens on regular basis then one can issue a chargesheet on the charges of misconduct. If you have sufficient proof ..can press for Court of Enquiry..
OT on the day of coming late can be assessed on actual hrs worked proportionate to his wages..provided above issues r clarified as per the Model Standing Orders.
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