Policy for issuing Laptop to employee - system administrator

jayshree15 Started The Discussion:

Hi !

We have given Laptop to fee Sr. members in organization for office use, Can anybody help me with policy or declaration format.

We also have one spare laptop for all employees official us. I also looking for any kind of format or policy while issuing the same to any employee for company assets security.

you can also email me on


shikhapathak -  Member Since: Dec 2007
hi guys even i am looking for a laptop policy since all my complete leadership ship team which has 11 people carries office laptops. So help me frame a policy for that. Regards, Shikha :)

rupali27 -  Member Since: Jan 2008
Hello, This is the laptop policy for my company.It will help to prepare new one. regards Rupali

Attached FilesProvided by community member rupali27. Join us to learn and grow with your peers.
File Type: doc laptop_policy_165.doc (27.0 KB, 7117 views)
vishwa-deepak -  Member Since: Oct 2007
Dear Jayshree,

I am enclosing a declaration format that would come in handy in case of any Employee leaving the Company without notice or without settlement. This can be used as security for valuable assets including Laptops.

Best regards,


Attached FilesProvided by community member vishwa-deepak. Join us to learn and grow with your peers.
File Type: doc asset_declaration_158.doc (28.5 KB, 4646 views)
shikhapathak -  Member Since: Dec 2007
Thank you both for this stuff. It's really good to get such a good response. You guys reock and i am really happy that i joined this site and is a part of your community.

Thanks so much.

Luv u all.



Ruchira Chakravarty -  Member Since: Feb 2009
Hi, I have also uploaded a laptop issuing policy. Hope it help you. Regards, Ruchira 09880220608

Attached FilesProvided by community member Ruchira Chakravarty. Join us to learn and grow with your peers.
File Type: doc DECLARATION CUM UNDERTAKING.doc (22.0 KB, 2436 views)
rakesh_thakur79 -  Member Since: May 2006

Though it is a good idea to have a policy for laptop, wherein the same has been issued to an employee as an asset. I rather advocate that instead of company taking the liabilty of the laptopp, one can introduce the Scheme like Own your laptop. The employees will be asked to make a part payment and rest is borne by the comany. if the employee leaves within a stipulated time, the cost can be recovered e.g. 50% of the cost if leaves after one year, nil cost if leaves after 2 years.

This is a good option.... what are your views.



jayavanth -  Member Since: Feb 2008
Hi All, I have attached the Laptop as well as e-mail & Internet usage Policy.You may modify the same to tailor make it to your requirement. Hope you will find it useful.have a nice Day!

Attached FilesProvided by community member jayavanth. Join us to learn and grow with your peers.
File Type: doc Laptop Policy.doc (40.0 KB, 2572 views)
File Type: doc E-MAIL & INTERNET USAGE POLICY-FINAL.doc (45.5 KB, 1802 views)
lephotor -  Member Since: Jun 2010
Thank you very much for these pieces of material. I need somebody to help me with a sample of an IT policy for a tertiary institution.

rmukeshrawat -  Member Since: Oct 2010
Hello Everyone i am Mukesh and i am working as a System Administrator. i just want a Laptop policy actually when Company employee goes outside from the office so what should we have to add in our Laptop Movement Poliy please suggest if any one know



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