Greetings to ALL!
The company in which i'm working was not having the records of the employees like their education document, relevant supporting document of experience, no photo identity proof and so on. i have shoot a mail to submitt the copy of these documents but as the employees are associated with this company from last 2-3 yrs they found the request to be strange enough and questioning about their performance. They also think that something fishy is going on against them.
I want to know is it appropriate to ask the supporting document of their past experience ?
What should i do to convince them and collect the same to the earliest.
Regards,
Revathi
From India
2The company in which i'm working was not having the records of the employees like their education document, relevant supporting document of experience, no photo identity proof and so on. i have shoot a mail to submitt the copy of these documents but as the employees are associated with this company from last 2-3 yrs they found the request to be strange enough and questioning about their performance. They also think that something fishy is going on against them.
I want to know is it appropriate to ask the supporting document of their past experience ?
What should i do to convince them and collect the same to the earliest.
Regards,
Revathi
From India
Dear Revati,
These are all very important documents which your department should have. I fail to understand why the employees are feeling bad about it. But any way it is something that is mandatory and they have to submit the documents. You have to try to convince the people in a friendly way otherwise you have to take strong stand on this.
Regards.
byomjeet mishra
From India, Delhi
These are all very important documents which your department should have. I fail to understand why the employees are feeling bad about it. But any way it is something that is mandatory and they have to submit the documents. You have to try to convince the people in a friendly way otherwise you have to take strong stand on this.
Regards.
byomjeet mishra
From India, Delhi
Dear Revathi,
I appreciate your initiative to collect details from the employees for HR records. But as you said there might be a lot of doubts and questions in the minds of employees. Try putting yourself in their shoes and you will realize that you too would have reacted the same way as they did.
Primarily get convinced that you really need to consolidate the HR files with details, is it really necessary and if yes, then how would it benefit the company as well as the individual employees. Share these thoughts with the seniors in your organization. I am sure they also would have some ideas. Then communicate this to all employees assuring them that this is going to be a routine for all existing employees and new joinees. Also highlight the benefits. Add a senior person as a counselor who can clear their doubts.
I think this would help. Hope this helps...
Thanks,
From India, Madras
I appreciate your initiative to collect details from the employees for HR records. But as you said there might be a lot of doubts and questions in the minds of employees. Try putting yourself in their shoes and you will realize that you too would have reacted the same way as they did.
Primarily get convinced that you really need to consolidate the HR files with details, is it really necessary and if yes, then how would it benefit the company as well as the individual employees. Share these thoughts with the seniors in your organization. I am sure they also would have some ideas. Then communicate this to all employees assuring them that this is going to be a routine for all existing employees and new joinees. Also highlight the benefits. Add a senior person as a counselor who can clear their doubts.
I think this would help. Hope this helps...
Thanks,
From India, Madras
Employee Documents,,, Must
You have to collect,,
No fishy or any other factor,,
You have to do that,,
I started this with a company which is into existence for the past 25 years,,,
HR was set up only 2 months back..
Dont go back in your initiative,,
Regards
M. Peer Mohamed Sardhar
093831 93832
From India, Coimbatore
You have to collect,,
No fishy or any other factor,,
You have to do that,,
I started this with a company which is into existence for the past 25 years,,,
HR was set up only 2 months back..
Dont go back in your initiative,,
Regards
M. Peer Mohamed Sardhar
093831 93832
From India, Coimbatore
Thanks !
Byonmjeet, Anjana and M. Peer Mohamed
I will not take my step back. Trying to counsell them regarding this issue, got some documents from 2-3 employees. This shows that they had the copy with them but might be waiting for the call from us or others to make the first move.
Another thing, many of them don't have their App. letter, relieving as well as experience of the career starter company, in this case if we ask them to request for same to their past employer or going for any reference check would create insecurity among the employees.
In such a scenario, what you will suggest?
Waiting for your reply
Regards,
Revathi
Regards,
Revathi
From India
Byonmjeet, Anjana and M. Peer Mohamed
I will not take my step back. Trying to counsell them regarding this issue, got some documents from 2-3 employees. This shows that they had the copy with them but might be waiting for the call from us or others to make the first move.
Another thing, many of them don't have their App. letter, relieving as well as experience of the career starter company, in this case if we ask them to request for same to their past employer or going for any reference check would create insecurity among the employees.
In such a scenario, what you will suggest?
Waiting for your reply
Regards,
Revathi
Regards,
Revathi
From India
first you need to know that is mandatory by the law to keep records also 5years after the employee has left . secondly inform them it will help them in future as it will help you issue refrence letters /settel claims and other admin functions
Pls answer this too
many of them don't have their App. letter, relieving as well as experience of the career starter company, in this case if we ask them to request for same to their past employer or going for any reference check would create insecurity among the employees.
In such a scenario, what will you suggest?
Regards,
Revathi
From India
many of them don't have their App. letter, relieving as well as experience of the career starter company, in this case if we ask them to request for same to their past employer or going for any reference check would create insecurity among the employees.
In such a scenario, what will you suggest?
Regards,
Revathi
From India
Just present the requirement in a manner that will ease out the tensions & share the reason why HR needs to keep these records.eg
1] if an employee fits the bill for another designation & wants to work on it then there can be internal job postings
2] Hin Talent management & bettering the facilities that can be provided to them.
3] Helps to assess the needs of the employee in his designation to fill up knowledge gaps & enhance skills through trainings
4] Helps with better appraisals.
Reach out to them & assure that this is for their benefit 7 not to cause any harm to them as they are your old employees & you as an organisation value their loyalty & work put into the growht of the organisation.
All the best.You are going the correct way & do not stop it irrespective all the oblstacles in your way.
Regards
Gouri
From India, Pune
1] if an employee fits the bill for another designation & wants to work on it then there can be internal job postings
2] Hin Talent management & bettering the facilities that can be provided to them.
3] Helps to assess the needs of the employee in his designation to fill up knowledge gaps & enhance skills through trainings
4] Helps with better appraisals.
Reach out to them & assure that this is for their benefit 7 not to cause any harm to them as they are your old employees & you as an organisation value their loyalty & work put into the growht of the organisation.
All the best.You are going the correct way & do not stop it irrespective all the oblstacles in your way.
Regards
Gouri
From India, Pune
Hi Revethi !
A lot would depend upon your approach to this. Your intent is really appreciable that you want to have proper records of personnel working in the firm. How about the method you chose? How was the email drafted which you 'shot' at employees?
It will be interesting how the requirements were communicated to them. I dont want to presume anything without reading the email you sent, but the contents of the email will largely effect the success of your intent.
Hope to have your feedback.
Hiten
From India, New Delhi
A lot would depend upon your approach to this. Your intent is really appreciable that you want to have proper records of personnel working in the firm. How about the method you chose? How was the email drafted which you 'shot' at employees?
It will be interesting how the requirements were communicated to them. I dont want to presume anything without reading the email you sent, but the contents of the email will largely effect the success of your intent.
Hope to have your feedback.
Hiten
From India, New Delhi
Dear Revathi,
As you said that they do not have appointment letters, you can have them issued which is a requirement. If they see the designation and other details it would be a moral booster.
Also to get the other records, you can tell them that if the company decides to make a market correction of the salaries for better, based on experience and expertise they would need the past experience details.
Having Id etc. also gives them a sense of belonging to the company and further they can also avail of the staff welfare benefits that company may introduce from time to time.
From India, Madras
As you said that they do not have appointment letters, you can have them issued which is a requirement. If they see the designation and other details it would be a moral booster.
Also to get the other records, you can tell them that if the company decides to make a market correction of the salaries for better, based on experience and expertise they would need the past experience details.
Having Id etc. also gives them a sense of belonging to the company and further they can also avail of the staff welfare benefits that company may introduce from time to time.
From India, Madras
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