active_hr Started The Discussion:
Hello Seniors, Can anybody tell me what is salary certificate ? and what is the difference between salary certificate and form 16. Thanks.
Dear Madhu,

salary certificate is a certificate issued by a company on its letter head showing details of salary structure. this is issued to an employee to facilitate geting loans from banks or other money lending institutions or for any other needs. there is no fixed format for the same. it varies from company to company.

Form 16 is issued by the company, which is a fixed format of the government of India for all. in this the income declaration is given by the employee and also declaration of the investment made by the employee to avail tax exemption. It is used to calculate the tax payable to the government at the end of the financial year.

For your convinience i am attaching a proforma salary certificate.


Ref No........./2007
Date: 31-10-2007


The following details of the employee is certified as per our records:

1) Name. :
2) Employee No. :
3) Date of joining. :
4) Date of birth :
5) Salary drawn per month :
a) Basic Pay :
b) xyz allowance :
d) DA :
a) HR

Reason : Salary certificcate is issued on the request of the employee
to submit the same to State Bank of India, xyz place to avail housing

Dear Madhu, Very well defined by Nilendra.. BTW find enclosed one sample format of salary certificate.. regards, Amit Seth.
Attached FilesProvided by community member Amitmhrm. Register to join your network of peers.
File Type: doc salary_certificate_169.doc (24.5 KB, 8466 views)
Thanks nilendra and amit for ur valuable information.

But i have a query on this - In our company, one employee (problematic person) resigned form his services and after one month he easily gets his experience letter, reliving letter and we are done with all the full and final settlement with him.
And he have all the salary slips of each and every months but now he is asking for his salary certificate.

Pls suggest me.... What to do?

Give him salary certificate. no issues on that. consult about the proforma with your superior Regards, Nilendra
Hello All,
Thank you for our prompt answers. Further to this issue, can anyone help me with the format of the application letter to be written to the HR asking for the Salary certificate?
I know this sounds very childish, but the HR has REJECTED my application thrice.
helloxx this site is really helpful 2 me.... can u send me appontment letters, experience letters, salary certi & Promotion letters Regards, fenny
Have a nice day!Could you please send me a sample for salary certificate,NOC and Authorization letter. thanks a lot. Best Regards, Gina
Hai, I am really glad to join this site. Its great useful to me. Not only me. even the person who doen;t know about accounting, can learn easy way by joining this site. Thanx a lot Shakuntala.k


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