sowmyavijay Started The Discussion:
I registered myself recently on to this cite.It is excelent.
I am persuing my PGDHRM , presently doing a project on employee files. so wanted to know the difference between offer letter and an appointment letter.I also wanted to know the contents of an appointment letter.If anyone could send a format of an appointment letter it would be very helpfull.
We look forward to your active participation in this forum as well...
Offer letter is given when:-
Your are negotiating with the candidate & have finalised his salary & other details which he/she may agreed upon.
It's not a final document as she may or may not join your organization...there are instances when the candidate don't join the organization..here he/she is supposed to the accept the same by way of signing the same...here it's important to mention the clause if the candidate doesn't provide the copy of acceptance of his resignation letter then the offer letter stands null & void...
Offer letter entails the following-
1. Position offered.
2. Reporting structure
3. Date of joining
4. Salary in anual CTC
Once the employee joins the organization on the basis of offer letter then he/she is given the eappointment letter after recieving the relevant docs like-
* degree certificates
* experience certificates of previous organizations
* Employee Information form
Appointment letter details the general terms & conditions..esp the services one..
Shall send the format..
Rajat's points ar accepted. Here's another bit of logic.
When we issue an "offer letter" it represents a stage that a recruitment decision has been made, all documents, certified copies, photographs etc. have been received. The date of joining is also settled. The appointment letter is not issued at this stage as often we have found that the candidate (mis)uses the letter to bargain with his enployer for a raise. He in fact may or may not have resigned.
It is to protect mutual interests and avoid probable misuse, that we issue the appointment letter ONLY after the candidate actually joins employment. And we do ensure that he receives the letter on THE first day he joins and makes a joining report in the standard format. We feel it is a cautious but safe approach.
The appointment letter is a contract of employment and therefore stipulates besides the essentials mentioned by Rajat, the terms & conditions of employment between the candidate and the employer. Since the employer is empowered to act only on the basis of the covenants stated in the said letter or the applicable law, it needs to be rather detailed and comprehensive. It should be drafted to suit each organization's needs.
December 14, 2005
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