Dear CPK,
Sorry for the delayed reply.
We had also wrongly calculated the HR & TA of two employees right from their joining date, but this error was identified within 6-7 months of joining and was recovered subsequently.

Now the following procedures needs to be followed or should have been followed:

First of all fixation of pay is verified by the senior staff of the Department while fixing and then only OOs are issued.
When the first audit party confirmed the pay fixation it is added advantage to your department.
When the second audit party raised objection first they would raise an informal objection which has to be clarified by the department, hence in this case it is the department staff who have to justify the pay fixation and mention that it is as per the rules only, since govt rules are vague it differs from person to person, hence the department staff should have tried justifying the second audit party regarding the pay fixation and get the audit query solved. Because finding such grave mistake also reflects on the department working. The work of department accts & admin staff is not to just act on the audit discrepancy and recover the amount without verifying whether the pay fixation was correct or not. Hence please get this clarified. Also whether this recovery is happening only in your case or in case of other staffs also?

Since I am a very newly joined staff i am not aware of pay fixation also there are very few a meagre amount of central government employees in this forum, thats why i suggested If you post your full query details like date of joining, initial pay and pay fixation done by your dept and pay fixation as suggested by auditor the members there would be able to point out as to who is correct.

Also apart from CG employees other employees working in Pvt cos which constitute majority of citehr members, are not aware of pay fixation rules, and CCS , GFR, GAR rules, hence they may not be able to understand the problem. As posted by Meena that what less more means the member is not aware of the issue, hence to get a clear cut solution i had suggested CPK the website.

This is was misunderstood by Executor who thought i am promoting some website.

You may also refer this

which deals with recovery of excess paid amount from employee.

So you are not the only employee for whom excess payment is done and recovered. But in your case first it needs to be proved whether the payment or pay fixation is really erroneous or correct.If your department staff /accts /admin can justify and prove to auditor that the pay fixation is correct then there wont be any recovery at all.


Hi All,
Please advise on a case where in the details of excess payment/allowances/reimbursements were realized during the processing of Full and Final of the employee. The amount of recovery is more than twice the total amount of the FnF amount.
1.What should be the process to recover the amount. Also
Please give the following details

Pay Band of the employee just before promotion
Basic Pay he was drawing in the above Pay band
Grade Pay

Pay Band of the employee after promotion
Basic Pay initially fixed and approved by the first audit party
Grade Pay
Month in which Promotion was given

Basic Pay refixed by the Second audit party

Reason given for refixing the Basic pay by the second audit party
Pay Band of the employee just before promotion: 15600-39100

Basic Pay he was drawing in the above Pay band: 15000

Grade Pay: 7600

Pay Band of the employee after promotion - 37400-67000

Basic Pay initially fixed and approved by the first audit party - 39690 (as per table on page 30 of Office Memorandum F.No.1/1/2008-IC dated 30th August, 2008 from Joint Secretary to the Government of India, Ministry of Finance)

Grade Pay: 8900

Month in which Promotion was given: July 2009 (w.e.f. 2.7.2009)

Basic Pay refixed by the Second audit party: 37400 (on 2.7.2009)

Reason given for refixing the Basic pay by the second audit party: not known
There remained an error in earlier message (15000 was pre-revised basic pay) Basic Pay he was drawing in the above Pay band: 27900
A little more information is required.
What was his pre-revised Pay scale 16400-450-20000 or 12000-375-1800 ?
This clarification is sought since Page No 30 of the said notification is for the
Pay scale 16400-450-20000.
As per the information provided the fixation of Pay is as under.

Basic pay in the PB 15600-39000 on 2.7.2009 27900
Grade Pay 7600

Add 3% of Basic + GP i.e. 35500 *3% = 1070

Basic Pay after addition of 3% 27900+1070 28970

Add GP of the Promoted PB 37400-67000
i.e. 8900 to 28970 37870

Since 37870 is higher than 37400 the pay is fixed at 37870 w.e.f. 2.7. 2009
Next increment on 1.7.2010

Kindly intimate any discrepancy is noticed. This is based on the example given
Swamy’s Handbook.

The new audit team may have added 27900+7600 (present GP) = 36570, hence fixed at
37400 in the PB of 37400-67000. Please check up the audit observations for
Clearning the doubt.
Thanks Mr. Kutty for your kind response. Pre-revised Pay Scales: 12000-375-1800 (on 1.7.2009) and 16400-450-20000 (from 2.7.2009)
Thank you CPK. Regarding the refixing, let me check up with the Rules once again. What I had mentioned is promotion given in he same pay band with increase in grade pay. Let me check up whether existing grade pay or grade of promoted post to be added to the basic for arriving at new Basic Pay. If existing grade pay is to be added, the pay fixed by the Second audit team is correct. ( I am not in admn/estt for last 3 years and hence I have to refer to Swamy's Handbook)

If he was in 12000-375-18000, he basic pay as on 1.7.2009 may be around 15000 not 16400. Hence fixing at 16400 scale as per Page No. 30, done initially is not correct.
If you have Swamy's handbook, please refer to the examples given in that. Please check up with examples what is the position, in case of Promotion to higher Pay Band. Which Grade is to be added to existing pay or higher grade pay.

The excess salary paid is to be recovered since the fixation was not done correctly.


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