HL Started The Discussion:
I wish to know the format of termination of service for my staff. He has been offered for a fixed term of six months contact. His contract will going to end by next month. Our company do not wish to continue his contract so i need to serve a letter of termination of service.
Please tell me how to write the letter i need it as soon as possible. Thank you.
Mr/ Mrs. XXXX
Dear Mr / Mrs XXXX,
Please refer appointment letter dated ------ for the fixed term appoint for the position of -------in our organisation. It is due to work exigencies in our organisation we could not extend your services beyond the fixed term referred in your appoint letter dated above. Your services are coming to an end on-----------------. Hence, you are advised to contract accounts department during working hours for your full and final settlement if any.
Nothing needs to be done further and you need not to give him any termination letter. It will terminate automatically by flux of time. At the best you may think of informing him in advance saying that as per terms of the appointment his tenure will expire on so and so date.I presume that the date of the commencement of employment must have been mentiond in the said appointment letter. Six months have to be computed from that date.
Best of Luck
19th July 2009.
Name & Address
NOTICE OF TERMINATION OF EMPLOYMENT WITH .......................(“the Company’)
The management would like to inform you that your employment with the Company shall be terminated.
This is a Notice of Termination of your employment with .........................“the Company” You are required to work with us till ............... 2009.
We hereby give you 30 days written notice of the termination of your employment contract with immediate effect. We shall be paying off the thirty days (30) notice period from (1st July 2009 – 31st July 2009). Your last payment will be issued to you end month of July 2009.
As per your Employment Contract, you are required to do a proper handover of all passwords, files, instruction manuals, confidential documents, stationeries, keys, name cards, membership card, daily planner, new member log, lanyard, name tag, office access card and all other properties belonging to the Company to your Manager/Supervisor which were made available to you previously (the “Said Clearance”) to be completed on or before 31st July 2009.
Kindly note that your employment pass/identity card will be canceled accordingly following termination of your employment.
For X LTD.
Name & Designation
I hereby confirmed that I have read, understood and accept the above by signing below
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