Termination Letter - End of Contract - notice period Doc Download

HL Started The Discussion:

Dear all,

I wish to know the format of termination of service for my staff. He has been offered for a fixed term of six months contact. His contract will going to end by next month. Our company do not wish to continue his contract so i need to serve a letter of termination of service.

Please tell me how to write the letter i need it as soon as possible. Thank you.


maheswara rao chaduvula -  Member Since: Jul 2007


To Date:
Mr/ Mrs. XXXX

Dear Mr / Mrs XXXX,

Please refer appointment letter dated ------ for the fixed term appoint for the position of -------in our organisation. It is due to work exigencies in our organisation we could not extend your services beyond the fixed term referred in your appoint letter dated above. Your services are coming to an end on-----------------. Hence, you are advised to contract accounts department during working hours for your full and final settlement if any.

for M/s

Authorised signatory.

K.Ravi -  Member Since: Jul 2007
He has been offered for a fixed term of six months contact. His contract will going to end by next month.
As his contract is going to get over next month, it must be specified in contract that unless extended in writing ,, this contract is termed as ended. so there is no special need to give any termination letter. You can verbally keep telling the employee that he better look out for some other opportunity as his period is going to end by this month and we would not be able to extend his period. Termination entirely has a different meaning. So Termination letter does not come at all in your scenario.


Jai1736 -  Member Since: Jun 2007
Dear HL

Nothing needs to be done further and you need not to give him any termination letter. It will terminate automatically by flux of time. At the best you may think of informing him in advance saying that as per terms of the appointment his tenure will expire on so and so date.I presume that the date of the commencement of employment must have been mentiond in the said appointment letter. Six months have to be computed from that date.
Best of Luck

parul kapoor -  Member Since: May 2008

deeps_19_10 -  Member Since: Apr 2007
Hi.... Attached doc of termination of contract is ready format for use Regards Deeps

Attached FilesProvided by community member deeps_19_10. Join us to learn and grow with your peers.
File Type: doc Termination of Contract_Blank.doc (26.5 KB, 7159 views)
sanjaytyagi2007 -  Member Since: Dec 2007
19th July 2009.

Name & Address

Dear Mr.

NOTICE OF TERMINATION OF EMPLOYMENT WITH .......................(“the Company’)

The management would like to inform you that your employment with the Company shall be terminated.

This is a Notice of Termination of your employment with .........................“the Company” You are required to work with us till ............... 2009.

We hereby give you 30 days written notice of the termination of your employment contract with immediate effect. We shall be paying off the thirty days (30) notice period from (1st July 2009 – 31st July 2009). Your last payment will be issued to you end month of July 2009.

As per your Employment Contract, you are required to do a proper handover of all passwords, files, instruction manuals, confidential documents, stationeries, keys, name cards, membership card, daily planner, new member log, lanyard, name tag, office access card and all other properties belonging to the Company to your Manager/Supervisor which were made available to you previously (the “Said Clearance”) to be completed on or before 31st July 2009.

Kindly note that your employment pass/identity card will be canceled accordingly following termination of your employment.

Yours sincerely,

For X LTD.

Name & Designation

I hereby confirmed that I have read, understood and accept the above by signing below

(Employee Name)

rajneeshchandel -  Member Since: Dec 2009
can any one have any sample of letter for cancel agreement with a computer centre with strong node??

shortlighting -  Member Since: Jun 2010
Hi I found that a member asked same question in this forum 4 month ago. Pls use search box to find this questions. Rgs

sarojg -  Member Since: Jul 2010
Hi, Can any on give a sample termination letter stateing if a employee want to join again if he is interseted


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