dsdeep04 Started The Discussion:
I want to know a how to write a official mail when I have to inform to something. For example I have to inform to my staffs that no body is allow to take any leaves on monday.
Posted 4th January 2013 From India, Gurgaon
Anonymous 
hello, I want to know a how to write a official mail when I have to inform to something. For example I have to inform to my staffs that no body is allow to take any leaves on Monday.
Posted 4th January 2013 From India, Gurgaon
dear all,i think it should go on like this...this is to inform to all the employees of xyz concern that noone will be permitted to take an off on mondays except in an extreme rare situations.. may be it helps.regards laxmee vachher
Posted 4th January 2013 From India, Chandigarh
Hi,

Best option would be that you make it a part of policy after taking approval from management committee. May be you can present it this way that if anybody who has opted for leave on saturday if working than they cannot take leave on monday. In case a penatly made be kept that if if a person takes a leave on friday or saturday and he also takes the leave on monday that at a stretch 4 days leave would be deducted and so on. You may consult your senior before making or applying the same in HR policy.
Posted 5th January 2013 From India, Mumbai
Dear Dsdeep,

Please clarify what exactly is your intent.

a. Is it on a specific Monday that you do not want the staff to take leave? OR
b. On any Monday they should not avail leave.

Upon knowing your intent, may be I will be able to make a valid suggestion.

R. S. Patwardhan
Posted 5th January 2013 From India, Mumbai
Dear DsDeep,
Whatever might be your compulsions, it's not legally valid to restrict anybody to avail or not to avail leave. Instead you can issue a general circular/mail advising
"everybody to avail leave only after obtaining prior approval of competent authority except on extreme unavoidable circumstances like accident, ill health etc. regularisation of which is within the discretion of management. And non adherence of this stipulation will attract action as indiscipline"
kumar.s.
Posted 5th January 2013 From India, Bangalore
Hi Dsdeep,

I am also confused about your exact requirement.

But if you have to inform it to all then write down it in the 'Circular' form.It can be like this

Circular

To All Employees,

This is to inform you all that Management has decided that further on no employee will be allowed to take any type of Leave on Monday.

In extreme urgent cases only on the basis of approval from concern HOD the Leave will be considered on Monday. Prior Intimation to HR Department is necessary.

In case of any queries please contact to the undersigned.

Regards,
Posted 5th January 2013 From India, Pune
Dear Friends,

As a matter of principle you just cannot impose a restriction that no one can take leave on Mondays. It is unethical.

Such restrictions cannot and should not be incorporated as part of the Company's Leave Policy.

Vasant Nair
Posted 5th January 2013 From India, Mumbai
Dear All, Please be informed you all that no one can take leave on Monday due to the meeting with our director for any query, please call Regrads, Name
Posted 5th January 2013 From India, Cochin
jsnegi 
All the concerned hereby informed that due write reason for the same are informed pls do not remain absent or on leave due to mention reason for what you wants to avoid leave
i.e
All the concerned hereby advised pls not remain absent on dated 7/01/2013 due celebration of annual function as companies all the governing bodies will be present on the occasion so all the employees are advised to pls do not remain absent on 07/01/2013 all the hod are requested pls circulate the same to their insubordinate so that every one would be aware & could ensure their presence except extreme situation hope every one would like to co-operate in this regard.
Thanks & regards,
Posted 5th January 2013 From United States, Chicago
In my organisation the departments which work on 24x7 basis throughout the year the sectional/departmental head issues a circular before public holidays asking all rostered staff to "come on duty in the interest of smooth functioning of the organisation and convinience of our esteemed clientele".We call it 'fatwas' ! If an employee does not come normally nothing happens but if there is mass absentism then a warning letter is issued to all absentees.
S.K.LIMAYE
Posted 5th January 2013 From India, New Delhi
Dear friends, I wish to inform you all, that due to some emergency and urgent work, i request you all to be present on monday and please don’t ask for leave. I will be greatful to you all. ...
Posted 5th January 2013 From India, Delhi
Dear Dsdeep04,

As regards of leave you can issue a circular as follows:

If it is a small concern, you can make a circular of the following and obtain signature of the employees.

"IT IS BROUGHT TO THE NOTICE OF ALL THE STAFF MEMBERS, THAT PRIOR PERMISSION SHOULD BE OBTAINED IN THE PRESCRIBED LEAVE FORM , FAILING WHICH THE SAME SHALL BE TREATED AS ABSENCE FROM DUTY. FOR GRANTING OF LEAVE DURING EMERGENCY/EXIGENCY CONDITIONS IT WILL BE DECIDED ON CASE TO CASE BY THE MANAGEMENT.

For a corporate office , the same can be issued by the HOD-HR to various HODs of the Organisation.

IT IS BROUGHT TO THE NOTICE OF ALL THE STAFF MEMBERS, THAT PRIOR PERMISSION SHOULD BE OBTAINED IN THE PRESCRIBED LEAVE FORMAT FROM YOUR CONCERNED DEPT. HOD,, WHICH SHALL BE FORWARDED TO THE H R D,, FAILING WHICH THE SAME SHALL BE TREATED AS ABSENCE FROM DUTY. FOR GRANTING OF LEAVE DURING EMERGENCY/EXIGENCY CONDITIONS IT WILL BE DECIDED ON CASE TO CASE BY THE MANAGEMENT.

Hope your task will be simplified by the above procedure.

Regards.

Ravi
Posted 6th January 2013 From India, Mumbai
I think it will help you...

To all employees,

The Management has decided no employee will be allow to take leave on Monday; if there is any emergency case then you will have to inform your reporting authority about the same to avoid future threats.

For any query contact undersigned.
Posted 22nd February 2013 From India, Mumbai
rhpl 
Warning letter no absent at public holidays ? please send me sample
Posted 24th January 2014 From India, Mumbai



 
 
 
 







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