How to Prepare - Effective PowerPoint Presentations
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How to Prepare - Effective PowerPoint Presentations

NELLY_BAVA Started The Discussion:

Dear All,

Planning, creating and presenting a PowerPoint presentation needn't be difficult or stressful. Use these guidelines to improve the quality of your presentation.

1. The quality of the research. The topic should be thoroughly researched, with a number of different sources. e.g. Internet, library, journals etc

2. Organization. There should be a logical flow from beginning to end, like in written work. Avoid jumping from one point to another, and be careful about adding information that is not directly related to the main theme. Strongly consider drawing up an outline before you begin assembling the actual slides.

3. The “joy of six” is a helpful rule of thumb. Use a maximum of six points per slide and six words per point. Use key phrases and include only essential information.

4. Use text sparingly. Depending on the color and font size you select, text may be difficult to read. In addition, if your audience is concentrating on written text, they are most likely not giving you their complete attention.

5. Limit punctuation and avoid putting words in all capital letters. Empty space on the slide will enhance readability.

6. Select colors with care. Use contrasting colors for text and background. Dark text on a light background is best. Experiment with color combinations, but make sure they work well on a screen--there is often a difference between how something looks on your computer screen and how it appears when projected onto a screen or wall. If possible, preview your presentation ahead of time.

7. Keep unity of design from slide to slide. The basic outline OR theme should not be changed.

8. Learn to navigate your presentation in a non-linear fashion. This will arouse the interest of the people but limit rapid changeovers non linearly.

9. Know how to and practice moving forward AND backward within your presentation. Audiences often ask to see the previous screen again.

10. Font size is important--use the "floor test" for readability. Print out a slide containing text, then place the page on the floor. Can you read the slide from a standing position? Font size 24-40 is considered to be appropriate.

11. Minimize or avoid animated texts, sounds, and fancy transitions.

12. Avoid switching between programs (such as calling up a Web page).

13. Do you want people to take notes during your presentation? Leave them sufficient time to do so.

14. Timing. Use one slides per minute as a maximum.

15. Visual images can be great, but they need to be selected carefully and be appropriate to the point(s) you want to make.

16. Have a Plan B in the event of projector failure/ technical difficulties. Get ready with printouts and handouts.

17. Wear executive attire (Tie preferred) and practice good posture at the time of presentation.

18. Avoid typical habits / words / repetitive gestures while presenting.

19. Try to make your presentation more interactive by involving audience. Give chance to speak, if someone is seeking the clarification.

20. Do not allow people to distract from main topic. Beware of hijackers.

If you have any insight on this, or if you are looking for information on the same topic, please engage with this member to help add value to this discussion.
Disclaimer: This network and the advice provided in good faith by our members only facilitates as a direction towards the actions necessary. The advice should be validated by proper consultation with a certified professional. The network or the members providing advice cannot be held liable for any consequences, under any circumstances.
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